FGDC Coordination Group Meeting April 1, 2008 Geospatial LoB Update

2 Geo LoB Work Group Updates Joint Business Case –Chair: Michael Thieme (DOC- Census) Lifecycle Management –Chair: Wendy Blake-Coleman (EPA) Performance Management –Chair: John Mahoney (DOI/USGS) Common Services –Chair: Matt Leopard (EPA) Grants and Contracts –Chair: Lew Sanford (DOJ) Technical Architecture –Chair: Doug Nebert (DOI/FGDC) Geo-Enabled Business –Chair: TBD

3 Joint Business Case Work Group Workgroup Lead: Michael Thieme (DOC-Census) Team Members: Brett Abrams (NARA), Chris Barnard (DHS), Wendy Blake- Coleman (EPA), Jeff Booth (DOE), John D'Alessandro (GSA), Sandra Downie (GSA), Randy Fusaro (DOC-Census), Roxanne Lamb (USGS), John Mahoney (USGS), Lew Sanford (DOJ), George DelPrete (GT), Jeremy Brown (GT) Major Tasks: Revisions/Updates to Exhibit 300 Earned Value Management (EVM) Reporting Vision: Gain approval of Senior Agency Officials for Geospatial Information (SAOGI), Department of the Interior, and OMB on the program’s business case

4 Joint Business Case Work Group Measures: Exhibit 300 submissions achieve a score of 31 or higher EVM Reports submitted on time Key Milestones: Submission of revised FY09 Exhibit March 5 Increased score for submitted FY09 Exhibit 300 to 31 points or higher (Pending OMB Review) Quarterly EVM Reporting (April 11, 2008; June 30, 2008; September 30, 2008) Submission of FY10 Exhibit 300 (Starting June, 2008) Next Steps: Awaiting comments on revised FY09 Exhibit 300 from OMB On schedule to submit EVM report for Q1 on April 11

5 Lifecycle Management Work Group Work Group Lead: Wendy Blake-Coleman (EPA) Team Members: Brett Abrams (NARA), James Barrett (DOI-USGS), Larry Baucom (DHS), Jeffrey Booth (DOE), Dennis Crow (USDA), John D'Alessandro (GSA), Sandra Downie (GSA), Donald Campbell (FCC), Andrew Freckmann (DHS-OCIO/GMO), Randy Fusaro (DOC-Census), Karen Hanson (DOI-USGS),Travis Hardy (DHS-OCIO/GMO), David LaBranche (DOD-OSD), Tony LaVoi (DOC-NOAA), Michael Lee (DHS), Lorri Peltz- Lewis (DOI-BOR), Bob Pierce (DOI-USGS), Lew Sanford (DOJ), Scott Cameron (GT), Jeanette Hand (GT) Major Tasks: Task 2: Evaluate existing geospatial data lifecycle; develop common/standard terminology and processes for the stages of the data lifecycle; and establish data steward responsibilities and performance measures associated with the phases of the lifecycle. Identify common capabilities to allow cost-benefit ROI for shared services associated with each lifecycle phase Task 3: Review component themes of A-16 and reconcile with user needs Vision: Improve government support of Federal agency missions and business activities related to the creation, collection, use, and distribution of A-16 data sets though consistent management processes as well as harmonized data definitions, feature classes, and standards

6 Lifecycle Management Work Group Key Work Plan Milestones: FDGC approved lexicon of geospatial terminology (May 31, 2008) Proposal for government-wide management of data lifecycle for most significant data sets (September 30, 2009) Develop theme leads and data stewards, repeatable process for modifying A-16 appendices, and recommendations for specific A-16 changes (September 30, 2009) Next Steps: Provide theme and dataset definitions for FGDC review April 2008 Convene first Data Lifecycle Subgroup meeting early April 2008 (tentative) Complete Matrix of 35 themes; aligning theme datasets and contacts April 11 Recommend theme lead and data steward roles/responsibilities: April 11 Recommend FGDC staff position for theme coordination April 17 Recommend process to validate theme leads April 17 Finalize draft lexicon of geospatial terminology April 30 Complete criteria for adding/deleting/prioritizing A-16 theme/dataset June 30 Convene Theme Leader Summit, with the Performance Management June 2008 Work Group

7 A-16 Theme Definitions Current A-16 DefinitionDraft New A-16 Definition "Data themes are the fundamental data framework (electronic records & coordinates) which are the standard core set of digital spatial information for the Nation. These themes provide a trustworthy foundation on which users of geographic information can use as an accurate common source by which to produce their own data sets for particular purposes." NSDI themes represent conceptual topics (as defined in the FEA) describing digital spatial information for the nation. Themes contain associated data sets (with attribute records & coordinates) that are documented, verifiable, and officially designated to meet recognized standards. A theme contains one or more data sets of geographic information to be used in common and from which other data sets can be derived. They are codified in OMB Circular A-16.

8 To theme or not to theme… No repeatable, neutral, process exists for adding or deleting items from A-16 Some thoughts on a process:  Themes will be ranked for consideration in OMB Circular A16 according to an index of verifiable criteria to become a “theme”  Any theme's significance will be measured by grouping within this ranking  The utility, validity, and performance of the NSDI will be evaluated by successful lifecycle management of themes within these groupings  Themes will align with those of ISO 19115/TC 211 to the extent practical and consistent with other US missions  After identifying/ refining the elements that constitute the criteria, the Criteria will be test again two type of data sets, namely HSPD-7 and non- HSPD-7, i.e. A-16 data layers

9 DRAFT Theme Criteria Criterion DescriptionCriterion Value Potential number of other federal agencies served by geospatial data sets or service number Statutory or Executive Order “mandate” to provide geospatial data Number of geospatial data sets to produce or manage under this theme. Potential integration with other cross-cutting Lines of Business Values =1-8 Potentially serves state, local, and Tribal governments Yes= 2 No =1 Serves BRM Lines of Business 103, 111, 113, or 104 Values = 1-4 Lead Agency amount of investments in producing / serving geospatial data (Exhibit 53) Dollars (millions) Lead Agency Average PART score% (e.g. =.85) Index TotalSum of the above (e.g )

10 Performance Management Work Group Work Group Lead: John Mahoney (DOI-USGS) Team Members: Wendy Blake-Coleman (EPA), Jeffrey Booth (DOE), Dennis Crow (USDA), John D'Alessandro (GSA), Rob Dollison (DOI-USGS), Sandra Downie (GSA), Lee Fahrner (SE Solutions), Randy Fusaro (DOC-Census), Shawn Johnson (DOD-NGA), Roxanne Lamb (DOI-USGS), Michael Lee (DHS), David Morehouse (DOE), Bob Pierce (DOI-USGS), Lew Sanford (DOJ), Michael Thieme (DOC-Census), Scott Cameron (GT), Jeanette Hand (GT) Task 1: Review/Update FGDC Guidance Documents Transition LoB Task Force to FGDC Coordination Group Review and revise FGDC organization to align with LoB objectives Complete LoB Performance Management Plan Review OMB Circular A-16 to identify desired near-term and longer-term changes, particularly with respect to data themes and theme leads; secure FGDC Steering Committee and OMB approval of changes Develop and submit Geo LoB Strategic Plan to OMB per Passback guidance Align FY 09 FGDC CAP grant solicitation with JBC and Program Management Plan objectives and guidance documents Vision: Provide the mechanism for reporting and accountability within the Geo LoB to foster the completion of the nine other tasks of the LoB

11 Performance Management Work Group Key Milestones: Completed milestones:  Transition of FGDC Task Force to Coordination Group (January 15, 2008)  Geo LoB Strategic Plan per OMB Passback (March 14, 2008)  Final Performance Management Plan (March 31, 2008) Review and revise FGDC operations groups and procedures (September 30, 2008) OMB concurrence with proposed changes to A-16 Appendix on data themes (March 31, 2009) Next Steps: Review & recommend revisions to the existing FGDC Coordination Group and FGDC Steering Committee ChartersApril/May 08 With Lifecycle Management Workgroup, coordinate with agency theme leads on draft LoB definitions of theme lead responsibilities and A-16 revisions. June 08

12 Common Services Work Group Workgroup Lead: Matt Leopard (EPA) Team Members: Chris Barnard (DHS), Steven Bell (GSA), Wendy Blake-Coleman (EPA), Ryan Block (GSA), Chris Carlson (USGS), Connie Ciccolella (GSA), Bonnie Gallahan (DOI-FGDC), Christopher Kemp (NASA), Tony LaVoi (NOAA ), Mark Negri (USGS), Ken Pathak (DOD-ACE), Tim Richards (EPA), Lew Sanford, Jr. (DOJ), Joshua Kriger (GT), Jeremy Brown (GT) Major Tasks: Task 4: Expand smart-buy (and alternatives) efforts for geospatial data and technologies Task 8: Implement MOUs/SLAs/ELAs for common geospatial services Vision: Ensure that every agency has the same access to a federal–wide portfolio of the best geospatial tools, data, software, and services through well-negotiated contracts and common interagency agreements in order to maximum time and cost savings across all participating government entities

13 Common Services Work Group Measures: Two federal cross-licensing agreements accessible to small, large, and medium size federal agencies by end of calendar year 2008 yielding quantifiable cost savings and value-added services Make available 3 common tools and services for adoption across federal agencies Key Milestones: Completion of ELA scope requirements and Acquisition Plan (January 31, 2008) Selection of ELAs to pursue (April 30, 2008) Completion of ELA Negotiation Strategy (June 30, 2008) Deployed/Hosted Registry of Reusable Tools and Components (February 27, 2009) Template for Data, Tool and Policy Sharing (March 31, 2010) Next Steps: Engage Agencies on AS-IS ELA status, requirements, and future needs April 30 Finalize Repository Requirements and Nomination process April 30 Final Agency Licensing Matrix/Report Mid May Common Service ELA Negotiation Strategy Work Shop Mid May Small, Medium, and Large Agency Profiles / License Models May 30 Article Announcing Geospatial Software Application Registry May 30 Finalize Smart-BUY Requirements May 30

14 Common Services Next Steps (cont'd) SmartBUY Federal Business Opportunities (FBO) Notice (GSA) June 2008 Industry/Day Kick Off with Vendors (GSA/Vendor) June 2008 SmartBUY Solicitation (GSA) June/July Geo LoB evaluation of Vendor Proposals (Geo LoB/GSA) July/August SmartBUY Negotiation and Internal Review (GSA) August/September SmartBUY Award (GSA/Vendor) Late September

15 Grants & Contracts Work Group Workgroup Lead: Lew Sanford (DOJ) Team Members: Wendy Blake-Coleman (EPA), Emanuel Ekwo (EPA), Mark Herbst (DoD), Ellen Shields (DOT), Kate Oliver (DOI), Van Pace (DHS), Lorri Peltz- Lewis (BOR), Bob Bewley (BLM), Robert Polson (HHS), Rosemary Springer (DHS), Travis Hardy (DHS), Jonathan Hasse (DHS), Gita Urban-Mathieux (FGDC), Milo Robinson (FGDC), John Mahoney (USGS), Roxanne Lamb (USGS), Ronald Wilson (DOJ), Scott Cameron (GT), Jeremy Brown (GT) Major Tasks: Task 6: Develop and implement common grants language for geospatial information and services Task 7: Develop and implement geospatial requirements language for Federal contracts (FAR, DFAR) Vision: Through the implementation of binding terms and conditions in federal grants and contracts that serve a variety of programmatic purposes, reduce duplicative expenditures of federal and nonfederal funds through the more thorough and consistent use of available geospatial data, and to accelerate governmental decision-making processes by avoiding time wasted in unnecessary data acquisition

16 Grants & Contracts Work Group Key Milestones: Adoption of proposed grants guidance language in 2 CFR (September 31, 2008) Development of voluntary agency-specific contract language models (September 31, 2008) Approved timeline for changes to FAR/DFAR or addition to contracts (December 31, 2008) Next Steps: Act on initial OMB willingness to resume making progress on grants and contracts language Capitalize on receptiveness of DOD Grants Policy Committee Meet with OMB/OIRA regarding Paperwork Reduction Act (PRA) February 15 issues concerning grants (completed) Determine process for grant updates to 2CFR February 29 (completed) Define roles & responsibilities in a guidance document preceding new grant or contract language April 30 Continue to meet with interested partners who are developing policy

17 Technical Architecture Work Group Workgroup Lead: Doug Nebert (FGDC) Team Members: Wendy Blake-Coleman (EPA), Julie Binder Maitra (DOI-USGS), Jeff Booth* (DOE), Dennis Crow* (USDA), Sandra Downie* (GSA-OGP), Tony LaVoi* (DOC-NOAA), Jeremy Brown (GT) Major Tasks: Task 9: Develop requirements and recommendations for technology and telecommunications infrastructure required to deliver geospatial services Vision: The FEA Geospatial Profile provides a context for the development and evaluation of architectural design requirements, especially within this LoB. A major activity of this task will be to revise, publish, and publicize the FEA Geospatial Profile (Version 2.0). As requirements arise from the LoB activities, this work group will assist in the application and future revision of the Geospatial Profile and in documenting and disseminating information on system capabilities and performance requirements of candidate common services within a trans- enterprise Service-Oriented Architecture. *tentative group member

18 Technical Architecture Work Group Key Milestones: Publication of FEA Geospatial Profile, Version 2.0 (August 1, 2008) Investigate and document operational demands and requirements of geospatial Web services and related content standards and formats as “Best Practices” for federal operators or contractors (June 1, 2009) Next Steps: Engage the Technical Architecture WG, with input from the Geospatial EA Community of Practice to focus on refinement and adoption of the FEA Geospatial Profile, V2 in the context of current LoB requirements and interests Solicit and process comments on the Geospatial Profile, V2, conclude agency review and approval, gain approval from the CIO Council and FGDC Coordination Group

19 Geo-Enabled Business Work Group Workgroup Lead: TBD Team Members: Wendy Blake-Coleman (EPA), Mark Bradford (DOT), Rob Dollison (DOI-USGS), Sandra Downie (GSA-OGP), Jacque Fahsholtz (DOI-USGS), Pete Gienke (GLC), John Huddleston (DOC-NOAA), David LaBranche (DOD-OSD), Lew Sanford, Jr. (DOJ), Jon Sperling (HUD), Walter Svekla (GMU), Ronald Wilson (DOJ), Joshua Kriger (GT), Jeanette Hand (GT) Major Tasks:  Task 5: Develop outreach programs and materials for non-traditional geospatial audience to demonstrate the value of “place based” approaches and geospatial technology  Task 10: Provide a broker service for data searching among agencies that will build on and improve existing systems Vision:  Prepare Federal program managers and executives to identify (a) their geo- enabled business needs, (b) gaps in their geospatial capabilities, and (c) opportunities for collaboration in their business outcomes; collectively, leading to economies of scale in purchasing power and cost avoidance