Roles and Responsibilities

 DISTRICT: ◦ District Assessment Coordinator (DAC)  Eric Mason, Director of Assessment ◦ Student Enrollment Coordinator (Data)  Pauline Stinchcomb ◦ PearsonAccess Support (Data)  Gina Daugherty ◦ District Technology Coordinator (DTC)  Melissa Smead & Dan Boltjes / ◦ Accommodations Specialist  Gerri Olvey  SCHOOL: ◦ School Assessment Coordinator (SAC) ◦ School Technology Coordinator (STC) - LTE ◦ Test Administrators (CMAS) – Previously called “proctors” Key Personnel

 EDSS Hotline  Help Desk  Do NOT contact Pearson support directly. Allow EDSS or Technology Services to initiate, track, and follow-up when Pearson support is needed. Support Hotlines

Self service SIGN IN screen

Home Screen

Create Users Create a one SuperUser to be used by all of your Test Administrators. For example UserID: Mitchell.TA First Name: Mitchell Last Name: TA Address: Use the SAC address so that they will have exclusive control of password resets. Co-Alt Test Administrators will need unique logins.

Create Users Check for/create user accounts Load Users from an Excel file

Create Users – One at a time 1.Select New User 2.User ID: long , ALL LOWERCASE!! 3.Start date: the day you create the user (year 2015, not 15) General Navigation Search by Name Click on the dropdown arrow to filter. Use a % as a wildcard if searching for first name (ie. %Gina).

Start with your 4 digit state school code (found in the upper right corner – last 4 digits) Include the grade level and subject Finish with the teacher’s name or testing location Add a session number if needed Examples: 1340 Gr4 ELA Jones 1340 Gr2 Math Lab Gr2 Math Lab Alg1 Glass Lab Naming Test Sessions Session Names: Be specific and descriptive to avoid confusion.

Creating Test Sessions 1.Go to Test Management > Manage Test Sessions 2.View By: Test Sessions 3.Click New Session 4.Test Sessions can be created in Pearson without having to add students to the session.

Creating Test Sessions **Use the naming convention given earlier

Creating Test Sessions Proctor Caching Computer If a Proctor Caching Server is set up by your DTC, the field will be automatically populated. If a Proctor Caching Server has not been set up, the field will not be required. Scheduled Start Date Provide a planned start date for the test session. This information is used for planning purposes and is not enforced. A test session will not start until you select Start on the Session Details screen, regardless of the scheduled start date and time.

Working with Test Sessions Adding Students 1. Go to Test Management > Manage Test Sessions 2.Choose the test session by clicking on the Test Session name 3.Select Add Students 4.View by: Students 3 4

Working with Test Sessions Verifying ALL students have been assigned 1.Go to Test Management > Manage Test Sessions 2.Select any test session for Science 3. Choose Add Students – View by: Students 4.If students appear, then they have not yet been assigned to a test session and must be assigned. 5.Repeat for Social Studies

Working with Test Sessions Moving Students 1.Go to Test Management > Manage Test Sessions 2.Select the Test Session by clicking on the session name 3.Check the checkbox for each student to be moved. Students with Submitted, Processing, Completed, or Marked Complete status cannot be moved to another session. 4.Select Move to go to the Move Students screen -- Select an existing test session or create a new one. 5. Select Move Students and confirm the move on the confirmation pop up.

Working with Test Sessions Verifying Student Accommodated Forms 1.Go to Test Management > Manage Test Sessions 2.View By: Students 3.Enter student name and Search to view the Test Sessions the student has been assigned to. 4.Choose one of the Test Sessions and check the Form column for the student.

Working with Test Sessions Verifying Student Accommodated Forms 5.If the form is not correct, you must Override or Specify to assign the form manually. See form choices below. 6.Forms should have been assigned automatically during the student data upload. If they are not correct, please contact the EDSS Student Enrollment Coordinator.

Prepare for Testing Day Before Testing Tasks 1.Check for students not assigned to a Test Session 2.Print Student Authorization Tickets for each Test Session 3.Print Seal Codes for each Test Session 4.Proctor Cache test content for each Test Session

Prepare for Testing Print Student Authorization Tickets 1.Go to Test Management > Manage Test Sessions 2.Choose a Test Session 3.Select the Authorizations drop down followed by the Student Authorizations drop down 4.Grid view prints 4 tickets per page and is recommended **Reminder: Secure Material

Prepare for Testing Print Student Authorization Tickets Note: The Test Code is currently labeled Password. It is the same for all students in a testing session.

Prepare for Testing Print Seal Codes Seal codes are used to open sealed test sections. Each test contains three sealed test sections. Only the first three seal codes will be used, and must be used in order. 1.Go to Session Details > Authorizations > Seal Codes **Reminder: Secure Material

Prepare for Testing Proctor Cache Test Content PROCTOR CACHING WILL BE DONE FOR YOU BY THE TECHNOLOGY DEPARTMENT. Proctor caching downloads the test content from Pearson to the caching computer in your building. This allows test content to be loaded faster during testing and enables testing to continue if internet connection is lost.

During Testing Monitoring Test Sessions Once testing has begun the Test Management > Manage Test Session screen will provide limited information about the status of testing. You will need to select a test session to get any details about what’s happening with the students in the session. If you are interested in the status of a particular student, but don’t know what Test Session they are in: Go to Test Management > Manage Test and View by: Students. Search for the student and select the hyperlink to their Session.

During Testing Monitoring Student Status Details If you want to know how a student is progressing with testing, you may select the View Progress hyperlink beside the student’s status.

During Testing Monitoring Completion Rate The Registration Summary Report may be used to determine the number of students who have completed all three sections of testing. 1.Go to Test Management > Register Students 2.Select Request Registration Summary 3.Select Yes – Continue with Request 4.Go to Test Results > View Published Reports to download the Registration Summary Report Open Test = not started OR not finished Valid Test = Completed OR Marked Complete Run a final report prior to marking tests complete.

After Sections 1 & 2 Move Absent Students to a make-up Test Session Why would you want to do this? Moving absent students to make-up Test Sessions is NOT required; however, it makes tracking make-up students easier. Students moved to a new Test Session will need a new Authorization Ticket. A student may be moved back to their original Test Session if they catch up to the group. Units may not be tested out of order for Science or Social Studies See previous slide on Moving Students

After Section 3 Marking Complete Completed AND Marked Complete THERE IS A DIFFERENCE! Completed: Students who exit their final section and Submit Final Answers properly will be in Completed status. Submit Final Answers should be used by ALL students at the end of the final section. Marked Complete: Marked Complete is a forced completion of a test not finished or not exited properly and requires purposeful intervention by the SAC. The SAC will use Mark Test Complete at the end of the testing window for any student who has started a test, but is not in Completed status. Use only the EDSS approved list when filling in the Reason. For example: If a student is in Exited, but has completed all sections they did not exit Section 3 properly. A student moved or became chronically absent before completing all units.

After Section 3 Marking Complete 1.Select the student(s) checkbox from the Session Details screen. 2.Select Mark Test Complete 3.Enter a Reason from the EDSS approved list and Save.

After Test Section 3 Stopping a Test Session WARNING: There is NO Restart button in PearsonAccess Classic. You should not STOP a Test Session until all three sections have been completed. Stopping a test session is not required until the end of the test window. SACs may prefer to stop test sessions earlier for increased test security, as Seal Codes become invalid when a test session is stopped. All students must be in COMPLETED or MARKED COMPLETE status, so you must move students who did not test to a make-up or PTR (parent test refusal) group before you can stop the test.

After Test Section 3 Stopping a Test Session Press the Red STOP button

End of Test Window Stopping ALL Test Sessions At the end of the testing window ALL Test Sessions will need to be stopped. Confirm that all sessions have been Stopped by checking the Manage Test Session screen.

SAC FAQs Is John Doe registered for the test? 1.Go to Test Management > Register Students 2.View by: Registered students 3.Enter the student’s last name If you find the student, you will know they are registered and must be assigned to a Test Session What NOT to do: Do NOT go to Student Data >> Student Data Information as this view shows both registered student who should be testing, as well as, unregistered students who are not scheduled for testing and can be misleading and confusing.

SAC FAQs How do I invalidate a test? You MAY be asked for an invalidation code during the Mark Test Complete process. Make the best choice from the list provided. At the completion of testing send one to the EDSS Student Enrollment Coordinator. Provide a brief explanation for each student who was unable to complete testing.

SAC FAQs Where do I find the ePAT? Anyone can access the ePAT from the Pearson launch screen. No login or user account required! Yes, Text-to-Speech is avaiable on the ePAT..