Madison Crew: The Ultimate Team Sport JMCBO, P.O. Box 1657, Vienna, VA 22183

Agenda Introductions About Madison Crew Madison Crew Costs Volunteer Requirements Making the Team Registration Package Q&A and Break-out Sessions

Introductions Madison Crew / JMCBO –President – Ron Marx –Executive Vice President – Karen Sampson –Vice President for Operations – Sue Colwell –Membership Committee Chair – Cindy Lawless Coaches –Head Coach: Paul Allbright –Assistant Coach: Robert Russel Madison Crew Team Captains –Dalton Conaway (Senior) –Jessica Melton (Senior) –Will Whitfield (Junior) –Genny Lawless (Junior)

Sandy Run Park on the Occoquan River. Our Home Course and site of the VA State Finals

Ready to Race

The Race: All Out for 6 Minutes

Away Regatta on the Potomac

Away Regatta in Philadelphia

Away Regatta at Nationals – Saratoga Springs NY Camden NJ

Varsity Successes in 2010 Woman’s LWT4, State Champions Men’s LWT8, State Silver SRAA Nationals Woman’s Jr 8 Silver

Madison Novice Crews: VA State Champions Again! James Madison has won both the Men’s and Women’s Novice 8 State Championship Regattas in both 2009 and 2010

Madison Crew Club 2010 Madison Crew at Sandy Run Park

Mission Statement Madison Crew enables student athletes to –Learn teamwork, aquatic, and rowing skills –Attain top physical condition –Feel the thrills of competition and winning –Enjoy socializing with classmates and other students –Broaden their experiences via travel to away regattas James Madison Crew Boosters Organization (JMCBO) is a non-profit organization that exists –To provide the resources for Madison Crew, a club sport As a club sport, the team is entirely supported (financially and with volunteer work) by the parents / guardians –To protect student athletes from all dangers –To ensure the smooth operation of Madison Crew and its eligibility to compete in VA and national regattas

Madison Crew Spring Season Spring Season begins 21 Feb 2011 –Daily practices are held 3-7 p.m. at Sandy Run Park –Bus transportation is provided by JMCBO / FCPS –Our first regatta is 26 March –Practice continues over Spring Break (18-22 April) Regatta on weekend before Spring Break –SRAA National Championships are May Pre-season conditioning begins 29 Nov 2010 –Conditioning takes place 3-6 p.m. at Madison HS –Coaches lead and supervise winter conditioning Team Captains assist coaches by leading work-outs –Days per week increase as Spring season nears –Daily practices transition to Sandy Run in mid- February (weather permitting)

Winter Conditioning Schedule

Madison Crew Regattas March – Polar Bear Regatta at Occoquan (varsity only) 2 April – Regatta at Occoquan (varsity & novices) 9 April – Regatta at Occoquan (varsity & novices) 16 April – Regatta at Occoquan (varsity & novices) 24 April – Easter weekend (no regatta) 30 April – Charlie Butt Regatta at Potomac (v & n) and/or Regatta at Occoquan (v & n) 7 May – VA State Championships (novices only) 14 May – VA State Championships (varsity only) May – Stotesbury Cup at Philadelphia (v & n) May – SRAA National Championships At Camden NJ; qualifying boats only

Madison Crew Costs Dues: $950 for rowers / $750 for coxswains Includes shuttle bus costs and VASRA capital fund assessment $200 discount for 2 nd and 3 rd sibling rowers (doesn’t apply to coxes) The base dues rates have been the same for several years –11 November – First payment ($250) is due MUST MAKE FIRST PAYMENT BEFORE PARTICIPATING IN CONDITIONING –11 January – Second payment ($300) is due –14 February – Final payment ($400 / $200 for coxes & siblings) due ALL DUES MUST BE PAID TO BOARD BUS FOR PRACTICES AT SANDY RUN Dues refund policy –The first dues payment is not refundable for any reason –Second & final dues payments are fully refundable if requested in writing to the Treasurer within 30 days of the due date 2 nd payment refund date: 10 February; Final payment refund date: 16 March –For Novices, second & final payments are refundable if Madison Crew implements a try-out system and the Head Coach determines the student did not make the team

Madison Crew Fundraising Fundraising: $600 minimum per rower / cox –Raffle # 1 (starts 18 Oct) –Raffle # 2 / Erg-a-Thon –Mulch –Others: car washes, Fosters’ Grille, Let’s Dish, Corporate Donations Fundraising deadlines: –$380 – March 25th (the day before the first regatta) MUST MEET THIS DEADLINE BEFORE PARTICIPATING IN ANY REGATTA –$600 – April 17th MUST COMPLETE FUNDRAISING COMMITMENT TO GO TO PHILADELPHIA

Equipment, Uniform, and Travel Costs Equipment recommended for pre-season conditioning –One set of variable resistance bands (cost: $10) –One yoga mat (cost: $5) Uniforms: $125 total for uniform (uni) and tech shirt (JL) –Uni’s and JL’s are custom-ordered in December –Refund policy: Costs for uniforms ordered are not refundable for any reason Travel (optional) – approximately $335 per rower / cox per trip for bus, hotel room, food, and security –Stotesbury Cup in Philadelphia (all boats) In 2010, all boats and the entire team traveled to this event –SRAA National Championships in Camden NJ Qualifying boats only In 2010, Madison took most (not all) of our boats to SRAA Nationals

Madison Crew: Where does the money go? Coaches Salaries Daily Bus Transportation to / from Sandy Run –Shared shuttle bus transportation to regattas from nearby ES Lease / purchase of boats and purchase of oars –New boat: $35,660; Used boat: $10,000 –Cox box: $509; New oar: $310 Insurance for boats, trailers, and D&O liability Storage space for boats and oars at Sandy Run –Long term storage Equipment purchase, maintenance, and repairs Regatta entry fees, association memberships, awards, trophies, etc.

Madison Crew Coaches Head Coach: Paul Allbright –4 th year with Madison Crew, 2 nd year as Head Coach Pre-season conditioning coaches (4 full-time equivalents) –Head Coach: Paul Allbright –Assistant Coaches Charlotte Morris (3 rd year with Madison Crew) Robert Russel (2 nd year with Madison Crew) Anne FitzSimons (2 nd year with Madison Crew, former Madison HS cox) Beth Ellis and John Findley (new) Other conditioning coaches TBD as needed & available Spring water season (7 full-time equivalents) –Head Coach: Paul Allbright –Assistant Coaches Gary Goddard (7 th year with Madison Crew) Jameson O’Brien (3 rd year with Madison Crew) Charlotte Morris, Robert Russel, Anne FitzSimons, Beth Ellis, and John Findley

Madison Crew Volunteer Requirements Parents / Guardians –One day of bus chaperoning (round-trip) during Spring practice (Feb-May) Bus leaves Madison 2:45pm and returns to Madison 6:45pm –Two regatta jobs at Sandy Run VASRA fines JMCBO $50 for any job that is a ‘no show’ –Participation in one JMCBO committee Committees include Hospitality, Operations, & Fundraising –Occasional “All Hands on Deck” for fundraising (mulch delivery, car washes, etc.) and work days at Sandy Run Students –Sandy Run Work Days, Mulch Delivery, Clean up at Regatta Site 4 hours required for novice rowers / coxes 8 hours required for returning rowers / coxes Volunteer Committee Chair –Christy Tetlow,

Madison Crew Volunteer Requirements Specialty Skills Needed from Some Volunteers –Information Technology (IT) / website skills needed on Communications Committee –Photographers / videographers needed to record team’s performances and experiences this year –Truck drivers needed for our boat trailer Prefer someone with a large heavy-duty / dually truck Training is available –Boat drivers needed for launches during regattas Training planned this Fall and / or early next Spring Launches are small metal fishing boats with an outboard engine <10 hp –Volunteers needed that are interested in becoming referees for regattas in future years Would observe regattas this year, shadowing an experienced referee VASRA referee clinic is scheduled for 13 November in Falls Church VA Most volunteer sign-ups will be via MySignUp.com

Madison Crew Size Plan Size in 2009 and 2010: approximately 60 rowers / coxes –Previously, team was rowers / coxes Returning varsity rowers / coxes in 2011: approx 60 Crew size plan is 94 rowers / coxes in 2011 –Represents an increase of more than 50% from the past two years Interested novice rowers / coxes to date: 100+ –Madison Crew wants to welcome all interested rowers / coxes –Interest may exceed a number that is manageable by the team –If and only if it becomes necessary, the team may have to initiate a try-out system to make the team in 2011 Crew Council is the forum for parents’ issues & complaints –Ombudsman for students, parents / guardians, Board, & coaches –5 parents investigate facts and make recommendations to Board –Chaired by Howard Springsteen,

Try-out Contingency Plan Who? –Try-outs are for novices only (no varsity cuts) –Head Coach makes the final decision who makes the team When? (per VHSL rules) –Try-outs may begin the first day of Spring season (21 Feb 11) –Try-outs must be held for at least 3 days –Participation or performance in pre-season conditioning may not be used as a criterion for cuts How? (criteria to make the team) –Two-mile run time –Number of push-ups / pull-ups completed in 2 minutes –Time to row 2,000 meters on erg (rowing machine) –Power ratio (watts generated / weight) during 2,000 m row on erg –Aptitude learning / demonstrating proper rowing technique

JMCBO Registration Package JMCBO Enrollment Package –JMCBO Membership Form – 1 page –JMCBO Universal Release of Liability – 1 page – Participation Contract – 1 page – Transportation Liability Waiver – 1 page FCPS Participation Policy, Extracurricular and Co-curricular Programs– 3 pg FCPS Emergency Care Information – 2 pages FCPS Field Trip Driver’s License and Vehicle Insurance Information – 1 pg VA HS League Athletic Participation / Parental Consent / Physical Exam Form – 4 pages Student with Parent Rider Form – 1 page Student with Student Rider & Driver Form – 1 page Off-campus Running Authorization Form – 1 page TOTAL: 17 pages

Schedule of Coming Events 23 October – Orientation / Row day at Sandy Run –Students get to row on the Occoquan River –JMCBO Board members will be there to answer parents’ questions –POC: Head Coach Paul Allbright, 11 November – Registration Packages are due –Forms can be downloaded from –POC: Cindy Lawless, 11 November – First dues payment ($250) is due –Checks payable to JMCBO, P.O. Box 1657, Vienna, VA –POC: Phil Mottola, 29 November – Pre-season conditioning begins at JMHS –POC: Head Coach Paul Allbright 11 January – Second dues payment ($300) is due 14 February – Final dues payment ($400) is due

Conclusion Questions & Answers Break-out Sessions –Head Coach –Team Captains –Board Members