HFVOA Sidewalk Project Status Update July 2015
Scope of the Project Sidewalks cracking and lifting due to trees roots Cornell Rd, North Side between 51 st and Ray Cir Shute Rd, East and West Side between Cornell and Airport/Butler HFVOA (Hawthorn Farm Village Owners Association) is responsible 1) 37 Trees to be Removed, Stumps ground, Trees Replanted, Root barriers to prevent re-occurrence 2) Sidewalk to be ground to make level, Sidewalk to be Replace that are beyond repair 3) Landscape restoration
Geographical Area
Impact Community uses our sidewalks for commuting and recreation, but they are unsafe at this time Several accidents happened so far, but no law suits to date Until sidewalks are repaired they are being marked with orange paint which makes it more visible (redone in June)
Examples along Cornell Rd
Project Financials $15k spent on planning to date Cost estimated at $225k in 2014 Needs to be updated – per Engr cost should remain in Ballpark, but would need to be revisited Cost will increase if project is broken into multi-year project. Additional Engr fee for project should scope of work change
Actions taken to date Annual dues spending limited – 2103 Stopped spending on perimeter maintenance, and cut costs on all normal HOA activity Special Assessment $230/home – 2014 Engineering firm contracted: to scope the project (2014) Create Request for Proposal and collect bids(2014) Again in 2015 to ensure could still be complete Special Assessment $550/home
Current Collection Status Homes total – No significant collections issues as of May 2015 $195k collected provides opportunity to start the project !!! Unsure of status of Homeowner legal recourse if current board does not act. Based on Previous legal advice, excess funds will not be refunded, but earmarked for similar scope of work (nature of special assessment)
Actions Planned Assess Impact of City work – DONE! Inform contractor and engineer to Plan for project – On Hold due to data gathering Prioritize activity based on greatest risk areas / hopefully previous scope applies – DONE – previous scope applies Begin Project- July 2015 – In Process – Risk due to delaying into the busy season Contractors busiest season will be Aug/Sep
Actions Planned Assess Impact of City work – DONE! Inform contractor and engineer to Plan for project – On Hold due to data gathering Prioritize activity based on greatest risk areas / hopefully previous scope applies – DONE – previous scope applies Begin Project- July 2015 – In Process – Risk due to delaying into the busy season Contractors busiest season will be Aug/Sep