SAFEFOODERA WP6 - External communication Facilitating pan-European dissemination and exploitation of research results. Status report

The primary objective of SAFEFOODERA is to establish a European platform for protecting consumers against health risks from the consumption of food…. Objective of WP6 - External communication To establish links with stakeholders to facilitate pan-European dissemination and exploitation of project results. To ensure early engagement with other eligible funding bodies in Europe to maximise the potential for a wider network.

External communication Facilitating pan-European dissemination and exploitation of research results. ESC will decide on outgoing information and the channels to be used. The present channel used is the SAFEFOODERA web site, which is divided into an open part (FRONTPAGE) and an internal part (EXTRANET).

Facilitating pan-European dissemination and exploitation of research results. the web site has been up and running since November participants may upload and download information to make it available for other members of the consortium and the project management. the web site may be upgraded to an interactive discussion forum to networking with stakeholders, including the scientific community. all the final reports will be made publicly available through the web site.

Dialogue or workshop with stakeholders Facilitating pan-European dissemination and exploitation of research results. 1.The stakeholders are the Commission, EFSA, the authorities in the participating countries, scientists, industry, consumer groups and non- participating member states. 2.Such countries that are willing to coordinate the food safety aspects of their ongoing national/regional programmes with SAFEFOODERA will be invited as early as possible to prepare for future expansion of the network.

Dialogue or workshop with stakeholders… Facilitating pan-European dissemination and exploitation of research results. The authorities of Austria, Greece, Ireland and Spain have been invited to participate in SAFEFOODERA. An application for extra money was rejected. Both the Commission and EFSA have participated in the ESC meetings in Kranskja Gora, Slovenia (2004) and Bergen, Norway (2005). The evolution of the relationship with EFSA has been extremely positive. Joint meetings have been held in Kransjka Gora, Istanbul, Parma and Bergen. We will continue to update and cooperate with EFSA in the future development of SAFEFOODERA.

Special seminars or conferences Facilitating pan-European dissemination and exploitation of research results. will be organized twice during the lifespan of the project to inform and discuss with the stakeholders Special attention will be paid to non-participating European countries All new Member States will be contacted and invited to join the SAFEFOODERA seminars.

Special seminars or conferences Facilitating pan-European dissemination and exploitation of research results. A task group among ESC-members was setup by PMG with a mandate to establish the framework or network expansion. The group arranged a seminar in Vilnius, Lithuania with invited potential partners from Estonia, Latvia, Lithuania, The Czech Republic, Slovak Republic, Bulgaria, Romania and Brazil. A strategy for their involvement in SAFEFOODERA was discussed at workshops during the meeting which concluded that all partners wanted full membership in the SAFEFOODERA project. After the meeting a special workpackage have been initiated to focus on network expansion with Hartmut Waldner from BVL, Germany as the workpackge facilitator.

Dialogue or a workshop with stakeholders Facilitating pan-European dissemination and exploitation of research results. Planning to organise five stakeholder meetings - 2 days lunch to lunch concepts - in the next half year with: 1. The scientific community, SAFE consortium membership, complemented with JRC (Ispra, Italy) and other institutes to be selected. 2. The Food Industry, the Confederation of the food and drink industries of the EU (CIAA).

Dialogue or a workshop with stakeholders Facilitating pan-European dissemination and exploitation of research results. 3. The Retail and Food Service sectors, 2-3 representatives from each of the following organisations:The Confederation of National Associations of Hotels, Restaurants, Cafés and Similar Establishments in the European Union and European Economic Area (HOTREC), the European Federation of Contract Catering Organisations (FERCO), the European Modern Restaurant Association (EMRA), Eurocommerce and the International Committee of Food Retail Chains (CIES). 4. The Consumers, The European Consumer Organisation (BEUC). 5. The Commission and EFSA, The management board of EFSA and representatives of the Commissions ERA-NET organisation. The next steps will be discussed in detail at the next SAFEFOODERA Steering Committee meeting on September in The Hague.

Dialogue or a workshop with stakeholders Facilitating pan-European dissemination and exploitation of research results. The general scheme and agenda for the Lunch to Lunch meetings will be proposed to all groups of stakeholders. It will be possible to modify this scheme if the stakeholder group concerned prefers another time-frame and agenda. All meetings will in principle be with 10 to 12 people on behalf of SAFEFOODERA and 10 to 12 attendants representing the stakeholder group.

Dialogue or a workshop with stakeholders Facilitating pan-European dissemination and exploitation of research results. General Time Schedule and Agenda proposed for the meetings with Stakeholder Groups. Day Arrival of the attendants – Lunch – Scientific and General Programme – Introduction of SAFEFOODERA – Introduction of Stakeholder Group (Emphasis is on stakeholders view on food safety) – Objectives of the meeting (Dissemination of results, advancement of research, co-operation) – Coffee and Tea Break – Workshops

Dialogue or a workshop with stakeholders Facilitating pan-European dissemination and exploitation of research results – Workshops Two workshops of 10 to 12 persons each (groups composed of 5 to 6 person from SAFEFOODERA and Stakeholders respectively). WS 1: Advise from Stakeholders to SAFEFOODERA. WS 2: Options for future co-operation – Group A: WS1 Group B: WS – Group A: WS 2 Group B: WS – No programme Dinner

Dialogue or a workshop with stakeholders Facilitating pan-European dissemination and exploitation of research results. Day – Reports from the Workshops – Group A WS – Group B WS – Group A WS – Group B WS – Round Table Discussion – Coffee break – Conclusions of the meeting and Closure Lunch.

Dialogue or a workshop with stakeholders Facilitating pan-European dissemination and exploitation of research results. Time schedule SAFEFOODERA Stakeholder meetings: Name of ESC member

External communication Facilitating pan-European dissemination and exploitation of research results. Milestones M17 -1 st Seminar with authorities, month 24 - Initiated M18 -1 st Seminar with non-participating member States, completed month 17 M19 -1 st Seminar with consumer groups and industry, month 24 - Initiated M22 -1 st Seminar with the scientific community, month 28 - Initiated M29 -2 nd Seminar with authorities, month 42 - Not initiated M30 -2 nd Seminar with non-participating member States, month 42 - Not initiated M31 -2 nd Seminar with consumer groups and industry, month 42 - Not initiated M32 -2 nd Seminar with the scientific community, month 46 - Not initiated