Senior Utility Engineer, INDOT 105 IAC 13, UAP and 10 State Joe Gundersen Senior Utility Engineer, INDOT November 19, 2013

Senior Utility Engineer, INDOT 105 IAC 13 Joe Gundersen Senior Utility Engineer, INDOT October 29, 2013

Agenda Learning Objectives Why was 105 IAC 13 developed Purpose Applicability Process - major steps Definitions Summary

Learning Objectives At the end of this presentation the student will be able to: Explain why 105 IAC 13 was developed. State the purpose of 105 IAC 13. State when to apply the rule. Identify the major steps covered by the rule. Know and apply definitions used in the rule.

State Law (1) The foundation for 105 IAC is in Indiana Code IC 8-23-2-5(a)(9) requires INDOT to adopt rules Adopting rules equates to promulgating rules under the Indiana Administrative Code This is a lengthy and complicated process

State Law (2) IC 8-23-2-5(a) The department, through the commissioner or the commissioner's designee, shall: IC 8-23-2-5(a)(9) adopt rules under IC 4-22-2 to reasonably and cost effectively manage the right-of-way of the state highway system by establishing a formal procedure for highway improvement projects that involve the relocation of utility facilities by providing for an exchange of information among the department, utilities, and the department's highway construction contractors.     

State Law (3) (b) Rules adopted under subsection (a)(9): (1) shall not unreasonably affect the cost, or impair the safety or reliability, of a utility service; and (2) must require a utility to provide information concerning all authorized representatives of the utility for purposes of highway improvement projects and improvement projects undertaken by local units of government     

Purpose Sec. 1. (a) The department is authorized to manage the right-of-way of the state highway system. The purpose of this article is to establish a formal procedure for highway improvement projects that involve the relocation of utility facilities by providing for the exchange of information and the implementation of their respective responsibilities among the department, utilities, and the contractor. Notice this rule is not to specify charges against utilities for failure to comply. The assignment of such is a matter for the judicial system to address. Our job is to adhere to the process as best we can.     

Applicability – Projects Improvement Projects Sec. 10. "Improvement project" means the construction, reconstruction, rehabilitation, and process incidental to building, fabricating, or bettering any of the following: (1) A state, United States, or interstate route. (2) Projects within the state parks or other roadways the department is required by statute to build and maintain. (3) A local project administered by the department. (4) A project on the state highway system administered by a local authority.     

Applicability – Schedule (b) The department may require a utility to comply with a reasonable shortened process or expedited schedule when an emergency exists that could affect: (1) public safety; or (2) the structural or functional integrity of the highway. Note that expedited schedules seem to be the norm rather than the exception. No matter how the schedule is established it is the utility coordinator’s and oversight agent’s responsibility to follow the rule as close as possible. And through the risk report keep the project manager informed of the risks of an expedited schedule.

Process - Major Steps The following major steps are from 105 IAC 13: Research Phase Initial Notice Verification Phase Conflict Analysis Phase Work Plan Preparation Phase Agreement Phase Construction Phase These phases will be discussed in more detail in other session specifically on these topics.

Process – Revisions How long does a work plan last? A utility may always present an addendum to their work plan to address any changes – work, cost, time Permit addendum will be issued to approve changes. Use paragraph 2 - describe work, cost and allocation If INDOT changes their plan: Before letting, INDOT may request expedited plan allowing 60 days to prepare. After letting, INDOT may request expedited plan – submitted as soon as practicable. Utility may submit a new work plan if more than 1 year has elapsed since the final work plan was adopted.

Definition - Authorized Rep (1) Sec. 2. "Authorized Representative" means the person named by the utility as its designated contact person. In response to the initial notice or at another time the Authorized Representative may appoint a Designated Representative to perform these duties.

Definition Authorized Rep (2) Such Designated Representatives are often engineering firms hired under a continuing contract and acting on behalf of the utility. If Authorized Representative contact information is missing or incorrect send the utility to the INDOT website to submit new information. Provide the contact information for the Designated Representative to the oversight agent. The information will be added to the SPMS data base allowing selection in the URLog. Thereby facilitating electronic notification.

Definition - Facility Sec. 7. "Facility" shall include all privately, municipally, publicly, or cooperatively owned systems for supplying: (1) communications; (2) power; (3) light; (4) heat; (5) electricity; (6) gas; (7) water; (8) pipeline; (9) sewer; (10) sewage disposal; (11) drain; or (12) like; service, directly or indirectly, to the public. The term includes cable television systems. Pipeline is not a service, interpret as petroleum line. Sewage disposal does not include trash removal. Definition does not include plant type components that generate these services.

Definition – Relocation (1) Sec. 8. "Facility relocation" means any activity involving a facility that is needed for an improvement project including, but not limited to, the following: (1) Abandoning. (2) Altering. (3) Deactivating. (4) Installing. (5) Maintaining. (6) Modifying. (7) Moving. (8) Removing. (9) Supporting. Does not include maintenance, repair, or service work. That is work that is wholly at the election of and for the benefit of the utility. Example, a pipeline not in conflict with the improvement project and the utility wants to remove the casing.

Definition – Relocation (2) This definition is extremely important when evaluating what is compensable work. IC 8-1-9-2(b) "Cost of relocation" shall include the entire amount paid by a utility properly attributable to such relocation, after deducting there from any increase in the value of the new facility and any salvage value derived from the old facility.

Summary Learning Objectives State Law Applicability Process - major steps Definitions Summary

UTILITY ACCOMMODATION POLICY (UAP) Joe Gundersen Senior Utility Engineer, INDOT November 19, 2013

UAP – Agenda Learning Objective Why is there a UAP What is the purpose of the UAP Exceptions Permits Access Control Guidance - Location Guidance - Design Guidance - Construction Facility specific requirements Summary

Learning Objectives At the end of this presentation the student will be able to: Explain why the UAP was developed State the purpose of the UAP Describe the scope of the UAP Know and apply permits defined by the UAP Know and apply exemptions to the UAP Know and apply access control Know and apply guidance Know and apply facility unique requirements

Why Why is there a UAP? Federal Requirement Required for work on roadways with Federal funding Use it for all projects since funding source may change

Purpose Purpose is to safely, reasonably and cost effectively manage the right-of-way of the state highway system. INDOT’s goal in managing the right-of-way is to maintain the integrity, safe operation and function of the state highway system. FHWA requires a Utility Accommodation Policy for all Federally Funded Roadways. INDOT uses the Utility Accommodation Policy for all roadways independent of funding source.

Scope The UAP only applies to utility facilities within the (public) right-of-way. Laws or orders of public authority, industry or governmental codes that prescribe a higher degree of protection or standards prevail over this policy. The authority and responsibility to implement and interpret this policy resides with the INDOT Commissioner or his designated representative. Currently that means Kenny Franklin

Exceptions Our goal is to create a flexible policy to minimize costs and impacts to the highway and utility. New approach – a utility may request an exception to any provision of this policy. Exceptions are considered thoroughly and individually. An approved exception is not considered a precedent for the approval of any future request. INDOT may grant an exception on its own initiative.

Permits Two types of permits New installations at the District or electronic permitting system (EPS) Relocations for construction projects by utility coordinators and work plans Permit required for all road closure use EPS. INDOT may deny a permit. INDOT may revoke a permit Why might INDOT revoke a permit for relocation work?

Access Control Non-limited access control facility Partial limited access control facility Get with District to clarify Limited access control facility LA Right-of-Way at intersections – at grade or separated grade: Access control is to protect the main roadway Even if LA Right-of-Way extends along secondary roadway Crossing of secondary roadway in LA Right-of-Way is acceptable Pulling in the LA Right-of-Way line is acceptable to: Allow utility facilities on public Right-of-Way on LA facilities Access must be from outside the LA Row line

Location (1) Utilities will install and relocate facilities with due consideration for: Safety Operation Maintenance Aesthetic characteristics of the highway And other users of the highway. Minimize relocation due to future highway improvements Enable future installations of additional facilities Enable repair and upgrade with minimum interference

Location (2) Above ground facilities in accordance with IDM Chapter 303 Roadside Safety Crossing roadways at right angles or close thereto Crossing LA Right-of-Way supporting structures outside LA Right-of-Way Longitudinal runs as close to the Right-of-Way as possible Partial limited access longitudinal facilities discouraged Full access control longitudinal facilities not permitted Minimize installations under pavement Facilities not near or in areas of scenic enhancement

UAP – Location (3) Must be capable of detection Continuous metallic component Metallic tape or tracer wire Warning device above high risk facilities Utility may place markers or signs within public Right-of-Way Existing facilities may remain – must meet: IDM Chapter 303 Utility Accommodation Policy On urban streets comply with prevailing conditions Avoid sites with high potential to interfere with construction

UAP – Design (1) Each utility is responsible for their design Utilities shall provide complete and accurate drawings Cost to provide information belongs to utility Installations will comply with industry standards Designed for: Long service life Use durable materials Relatively free from routine maintenance Installed without disturbing pavement Boring and jacking allowed within limits Trenchless technology in accordance with 716

UAP – Design (2) If a utility wants to modify a permitted design Permit addendum required Revised drawing required New installation submit to District Permit Manager Facility relocation submit to Utility Coordinator Encourage multiple facilities in same duct or trench If multiple facilities – one utility (owner) has the lead Light poles are single pole construction Located in accordance with IDM Chapter 502 Above ground installations only Utility poles Light poles Appurtenances

UAP – Construction (1) Preservation – minimize areas disturbed by installation Restoration – timely return to equal or better condition Trees – no spraying or trimming with out permission Drainage – must maintain existing drainage patterns Environmental permits – utility responsibility: Erosion control Sediment control Storm water management Control of Traffic – in conformance with: Indiana MUTCD INDOT Work Zone Safety Handbook Traffic Control Plan – IDM Chapter 503

Construction (2) Work Site Safety Records Trenches, Bedding, Backfill Work site secure against hazard to the public INDOT may direct the work stop during inclement weather Facilities maintained in good repair: functionally, esthetically Records Utility maintains all records Records will be accurate, complete, understandable Records will include service lines Records will be provided on request at no cost Trenches, Bedding, Backfill Restoration of structural integrity of road bed Security of the pipe against deformation likely to cause leakage Assurance against trench becoming a drainage channel

Construction (3) Underground Plant Protection Services Pavement cuts Refer to as Indiana 811 Covered under IC 8-1-26 Contact 2 days prior to digging Color coded markings Pavement cuts Opening cutting of pavement not permitted Road closures Must request a permit using electronic permitting system Emergency Repairs May be performed without a permit Contact the District prior to entering public Right-of-Way Submit permit application within seven working days

Construction (4) Inactive facilities Out of service facilities – will be restored to use Retired in place facilities – will not be restored to use No abandonment allowed – utility is always responsible INDOT may inspect all facilities on public Right-of-Way INDOT will provide notice of any deficiencies Utility will establish time frame tor corrective action

Structures Utility Structures INDOT Structures May construct bridge or tunnel to place facilities Utility is responsible for design, construction, maintenance INDOT will participate in costs if utility is reimbursable INDOT Structures No attachment for facilities of: hazardous, explosive, high voltage, high pressure, heated Discourages attachment of all other types of facilities Utility will request in writing for permission to attach Utility will provide details of their requirements Utility agrees to pay all added costs of design and construction Existing facilities require structural analysis by PE

Specific Facility Types Liquid petroleum lines Gas lines, high pressure Gas lines, low pressure & medium pressure Water lines Sanitary sewer lines Overhead power lines and communications lines Underground power lines Underground communication lines Irrigation and drainage pipes, ditches and canals Leave the specific details for your review

Specific Facility Types

Summary Learning Objective Why is there a UAP What is the purpose of the UAP Exceptions Permits Access Control Guidance - Location Guidance - Design Guidance - Construction Facility specific requirements Summary

Senior Utility Engineer, INDOT 10 State Standards Joe Gundersen Senior Utility Engineer, INDOT November 19, 2013

Agenda Learning Objective Why discuss these standards What are these standards Relevant chapters Relevant facts Summary

Learning Objectives At the end of this presentation the student will be able to: Explain why discuss 10 State Standards Describe what are these standards. State the relevant chapters. Know and apply relevant standards.

Why discuss 10 State Standards Used by the water industry Review work plans for compliance Drawings Cost estimates Avoid future relocations for compliance Understand reimbursable costs

What are 10 State Standards Standards (1) Recommended Standards For Water Works 2012 Edition Policies for the Review and Approval of Plans and Specifications for Public Water Supplies A Report of the Water Supply Committee of the Great Lakes--Upper Mississippi River Board of State and Provincial Public Health and Environmental Managers http://10statesstandards.com/waterrev2012.pdf

10 State Standards (2) Member states and province Illinois, Indiana, Iowa, Michigan, Minnesota, Missouri, New York, Ohio, Ontario, Pennsylvania, Wisconsin Published by: Health Research Inc., Health Education Services Division, P.O. Box 7126, Albany, NY 12224 (518)439-7286 http://www.healthresearch.org Copyright © 2012 by the Great Lakes - Upper Mississippi River Board of State and Provincial

10 State Standards (3) Two relevant sections Chapter 7 Finished Water Storage Chapter 8 Distribution System Piping and Appurtenances

10 State Standards (4) Water mains should be laid at least 10 ft. horizontally from sources of contamination Water mains crossing sewers should be placed with at least 18 in. of vertical separation above or below The minimum diameter of a water main which provides for fire protection and serving fire hydrants is 6 in. The minimum diameter of a water main which does not provide fire protection is 3 in.

10 State Standards (5) Sewers, drains, standing water and other sources of contamination must be kept at least 50 ft. from reservoirs Properly tested gravity sewers may be used between 20 ft. and 50 ft. of a reservoir For crossing under a body of water, a minimum cover of 5 ft. is needed

Summary Learning Objective Why discuss these standards What are these standards Relevant chapters Relevant facts Summary

Presentation Summary Covered the following in the last 50 minutes: 105 IAC 13 Utility Accommodation Policy 10 State Standards

Questions?