U.S. General Services Administration Term Contracts Drand Dixon Sales Contracting Officer Federal Acquisition Services Drand Dixon Sales Contracting Officer.

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Presentation transcript:

U.S. General Services Administration Term Contracts Drand Dixon Sales Contracting Officer Federal Acquisition Services Drand Dixon Sales Contracting Officer Federal Acquisition Services 6/12/14

What is a Term Contract?  Term Contract A method of sales using sealed bids to solicit and award a long term purchase agreement between the federal owning agency and a buyer. Term contracts are created for the sale of federally owned scrap or waste materials with a substantial accumulating volume over a lengthy period of time.

Benefits of Term Contracts  Another disposal option for federal agencies.  Agencies don’t have to report property monthly.  Recycling program credit to your agency.  Optimizes return to the US Government.

Regulations that govern the sale through Term Contracts  Surplus Property FMR Part Sale of Personal Property  Term Contract Sales Proceeds FMR Part – Holding agency may retain the balance of proceeds from the sales of its agency’s personal property when -

Regulations that govern the sale through Term Contracts  Term Contract Sales Proceeds (continued) If the property sold was related to waste prevention and recycling programs, under the authority of Section 607 of Public Law

What’s Next  Create the Term Contract Sales: Draft the requirements through a Terms and Conditions contract agreement Prepare an Invitation For Bid (IFB) form 6

7 Solicitation Documents

Sealed Bid Requirements  IFB to include a copy of the specifications for the particular proposed purchase  Instructions for preparation of bids  The conditions of purchase  Delivery and payment schedule  The IFB also designates the date and time of bid opening 8

Advertising the Sale 9 FAR Subpart 14.2—Solicitation of Bids Methods of soliciting bids.

Bid Invitation 10

Award Notification 11

Award Letter 12

Awarded Bidding Required Documents  Completed GSA Standard Form 114  Sale of Government Property – Bid and Award  Certificate of Liability Insurance  Performance Bond Payment  20% of the estimated award value 13

Roles and Responsibilities Owning Agency Shall  Identify a key contact and contact info  Notify GSA of any change requirements  Approve property to be removed  Provide witness for all removals  Verify quantities removed with GSA 14

Roles and Responsibilities Winning Bidder Shall  Identify a key contact and contact info  Notify GSA of any change requirements  Read and understand the Contract  Provide removal tickets for all removals  Verify quantities removed with GSA 15

Roles and Responsibilities GSA Contracting Officer Shall  Advise key contacts as needed  Notification of any change requirements  Manage the Term Contract  Collect removal tickets for all removals  Submit Invoices for payments 16

Questions