Lake Travis FFA Alumni January 6, 2015

Agenda Teacher Update Meeting Minutes Treasurer’s Report Side O’ Meat Fundraising Update TCYS Alumni Buyers Fund Committee Updates TCYS Updates TCYS Schedule Important Dates

Teacher Update TCYS Forms to complete – Permission Slip – Emergency Medical and Field Trip Info sheet – Transportation Waiver – Junior Eligibility Form TCYS Responsibilities – clean-up – tear-down

TCYS Board Update Carrie Young or Erin Leon

Meeting Minutes Motion and vote Meeting Minutes (12/2/2014) Posted Online at:

Treasurer’s Report Posted Online at: Treasurer’s Report (ending 12/31/14) Balance: $19,639 (start) and $28,849 (end) – Income: $9,445 Side-o-Meat drawing + $15 Rebates – Spending: $250 Chapter Show Motion and vote

Side O’ Meat Fundraising Update Side of Beef Winners Side of Pork Winners

Income 2014 Gross Sales: – $14,000 (goal) – $10,370 (actual) 2014 Net Sales: – $10,300 (goal) – $6,695 (estimated) 2013: $13,319 (gross) / $10,769 (net) 2012: $14,351 (gross) / $13,008 (net) Side O’ Meat Fundraising Update

TCYS Alumni Buyers Fund Income – $3,600 short in Side-O’Meat Fundraiser – $400 short in Fall Pet Shot Clinic Recommended TCYS Buyers Funds: $13,000 ($17k budgeted)

Committee Updates Scholarship: Beth Cotton (chair) Annual Report Review: John Janecek (chair) Animal Scholarship: Tanya Olvera-Breazeale (chair) Social Committee Chairman: Sarah Bynum (chair) Strategic Planning Coordinator: Trey Angly New Officer Nomination Coordinator: Lisa Colley Side O’ Meat Drawing Coordinator: Mitzi Parris

TCYS Update – Buyer’s List Buyer’s List on LT FFA Web Go to LIVESTOCK INFORMATION / TRAVIS COUNTY YOUTH SHOW page Posted Online at:

TCYS Update – Cantina Committee Chair – Karl Arneson $60 per family (w/ wristbands) – $5 per meal for family guest Meal Times – Breakfast 6:30 – 8:30 – Lunch 11:00 – 2:00 – Dinner 6:00 – 8:00

TCYS Update– Logistics Committee Chair – Casey Cotton January 18 th (Sunday), 12:00pm till done Show Barn Clean Center LT FFA volunteers required by TCYS

TCYS Update – RV RV Committee Chair – Pat McGee Reminder – pay TCYS for site reservation Last call for RV reservation – You must arrange your own RV – See RV for vendor information

TCYS Update – Herdsmanship Decorating Committee Chair: Michelle Ellisor – Decorate TCYS pens Wednesday 1/14 4:00 – 9:00pm Herdmanship Chair: Erin Leon – Will provide a student duty roster of cleaning times TCYS requires you to purchase 2/bags of shavings (from them) per animal (scholarship fundraiser) – 2*$8 = $16 per animal

TCYS Update – Cost Summary Cantina/wood/propane$60 per family – $5 per meal for family guests at meal TCYS Shavings $16 per animal (2 bags) Bring 1 case of water and 1 case of soft drinks per family

TCYS Update – BYOS Things you should bring for yourselves: – Checkbook/cash – Jackets, gloves, hats, etc. – Rain jacket/poncho – Chairs – Flashlights – Solo cups

TCYS Update – Sale Auction If you make sale: – We will have a special meeting for those families to explain what this means – Probably Mon/Tues after TCYS but watch for announcement – Your child will need to attend auction at TCYS Expo Center on Friday 1/23, 10:00am - dark – Adults are encourage to attend for dinner and open bar

TCYS Schedule Thursday - 1/15 7:00am - 10:00amSteers, Goats, Lambs, and Swine Check-in 10:00am - 12:00pmRabbit Check - Followed by judging 10:00am – 12:00pmMarket Poultry Check-In 3:00pm - 7:00pmYouth Fair Check In - Banquet Hall 5:00pmClassify Lambs 6:00pmMarket Poultry Show Friday -1/16 8 :00amMarket Lamb Show 9:00amYouth Fair Projects Judged 10:00amYouth Fair Group Project Interviews 12:00pmMarket Goat Show 4:00pm - 7:00pmYouth Fair Open to the Public 7:30pmCPRA Rodeo

TCYS Schedule Saturday - 1/17 7:30am - 4:00pmMarket Swine Show (barrows/gilts) 8:00am - 4:00pm Youth Fair Country Store Open 4:00pmMini Cattle Show 5:30pm Market Steer Show 7:30pm CPRA Rodeo with Special Guest, Rick Trevino Sunday - 1/18 8:00am - 12:00pm All Steers, Swine, Goats, and Lambs released 8:00am - 12:00pmYouth Fair Check Out 8:00am - 12:00pmDeclaration of Sale Items 12:00pm Show Barn Clean Up

TCYS Schedule Wednesday - 1/14 4:00pm - 9:00pm Set Up Herdsman - Show Barn Thursday - 1/22 Sale Prep Day Friday - 1/23 10:00am - dark Youth Fair and Livestock Auction

Important Dates 1/7 (Wednesday) - TCYS Board Meeting, 7pm 1/14 – 1/18 (Wednesday thru Sunday) Travis County Youth Show 1/19 or 1/20 (Monday or Tuesday) - Special meeting for families that make TCYS sale 1/23 (Friday) - TCYS Youth Fair and Livestock Auction 2/3 (Tuesday) - Next Alumni/Chapter Meeting

Meeting Adjourned