Sai Seva Sadan Annual Update /18/2012

Mission Sai Seva Sadan is a nonprofit organization with the mission to provide services to persons with emotional, psychological, developmental and educational, disabilities.

History Founder: Mr. Bhasker Mr. Bhasker worked in the AP Govt (now retired) as Director of Industries, and had been successful in implementing some social welfare activities in the scope of his position. Motivated by conversations with his daughter in law in 2006, a psychiatrist who was working as a medical director of long- term residential care facility of Devereux ( a non-profit organization focused on helping developmentally challenged children and adultshttp:// Based on this, Mr. Bhasker started an organization in India to help children/adolescents with mild to moderate learning disabilities living in rural areas. First reviewed and funded by Asha in 2008

Location Hyderabad, India In a commercial area near a large Govt. hospital Their students come from rural areas to this residential school They rent the top two floors of a building

Organization Structure Staff/Paid Positions – Residential and Logistical Full Time Warden/Coordinator - 1 Foster care father - 1 Office assistant/Accountant – 1 (TBH) Cook - 1 Helpers - 2 Watchman -1 – Residential and Logistical Part Time Psychiatric Doctor (Daily visit) - 1 – Educational Full Time Special Education teachers – 3 (8:1 student/teacher ratio) Speech Therapist – 1 (rotates among all 25 students in batches) – Educational Part Time Vocational Teacher Drawing Teacher Tabala Master Yoga Teacher Mr. Bhasker oversees the organization as Chairman/Managing Trustee; is not paid by the organization

Activities Primary goal is to allow the individuals to grow and function in society with dignity and when possible, teach them vocational skills needed for an income Residential school provided free of charge to ~25 students – Rehabilitation and education Physiotherapy and rehabilitation (in house or remote as needed) Speech therapy Basic skills and education tailored to the individual student Extra-curricular activities Vocational training – Boarding and medical care Three square meals and other daily needs Medical care as needed including a daily visit by a local doctor and trained psychiatrist

General Partner Updates Successes – 35 children over the last 4 years. 16 were released to their parents after 1-3 yrs in the school – Marked improvement in children’s ability to function independently – Improvements in speech and mental state – Vocational training is moderately successful – Extra curricular activities have resulted in children participating in national level painting competitions in their category – Positive media coverage – Growth of awareness amongst rural districts where they look for children – Finally have the FCRA approval

General Partner Updates Challenges – FCRA approval process was extremely frustrating New rules only grant 5 year approval Penalty imposed for exchange rate benefit in Paying it was the only way to move forward – Expenses are a challenge Building rent is expensive Very high costs of teachers and staff commensurate with care required of special ed children As a result of the above two items, per child cost is expensive (~INR 4800/pm in , ~INR 6700 in ) Mitigate expenses by expanding to include a day care center Raise funds over time for a building and pursue NGO land grant – Income is very Asha centric Need to grow both local and foreign donors outside Asha – Continuity plan needs improvement

Site Visit Report 2012 Site visit report is pending; Expected by end of the month 12/2010 is last site visit – By Vamshi

Finances - Expenses 2010 – INR 11,39,463; – INR 18,12,000 59% increase

Finances – Expense Increase and were very lean years – No FCRA approval = No Asha funds disbursed for ( funds were partially released on getting Govt exception in March 2011) – A number of expenditures were cut to the bone to conserve funds including unpaid salaries, no increases, etc. Sarva Shiksha Abhiyan Govt program pays a minimum of 9000 p.m. to special ed teachers in AP – Sai Seva Sadan has to match this to hire teachers from 2012 onwards Offset partially by saved funds from 2008 and 2009 due to lower number of students – these funds are now exhausted

Finances - Salaries Name Monthly Salary Annual Salary Actual Salaries Paid 3/11-3/12* Planned salary in % Increase Warden Foster care father Teachers (3)<18000 (<6000) (9000)> 50 Speech Therapist > 50 Office assistant/accountantNA6000NA Cook Helpers (2)4000 (2000) (2500)20 WatchmanNA4000NA Part Time: Doctor Drawing teacher Tabla teacher Yoga teacher Vocational teacherNA3500NA Total % * Cuts, salary withheld, less part time, help etc. to save funds

Finances - Funding – Rs 15,42, – Rs 3,10,018 - a drop of 80% Income vs expenses: – 2010: +1,03,940 – 2011: -8,29,445

Finances - Savings Cash Assets March 2012 Current Indian Funds3,65,741 ~80,000 Foreign funds6,04,500 ~20,000 Interest income26,712 Balance has dropped a lot since 3/31/12 since there have been no incoming funds

Audit Report

Asha, Seattle Involvement Our chapter’s support – Rs 14,61,000 per year recurring – Approved in 2008 Actual funds disbursed – – 15,06,556 (exchange rate benefit) $35,625 (6/08) – – 0 – – 11,23,358 INR 8,45,392 (11/10) + $6300 (2/11) –

Asks for Asha Seattle Vote: Approve 6% increase carried over from 2011 – Special case ask since their funding ask delay was due to FCRA issues

Asks for Asha Seattle Vote: Approve limited portion (INR 5,00,000) of 2011 budget for immediate disbursal to pay pending salaries and rent through June and all expenses (from June).

Asks for Asha Seattle Vote: Approve 2012 budget (include 4% increase) – Final approval and disbursal after site visit report is complete

Questions?

Backup

FAQs Some FAQs at Asha, Seattle meetings. o How many rs are we spending per kid per year? o Does the amount being spent on infrastructure items (building schools, repairing roofs, etc. ) look reasonable? o Where exactly is the partner located? (especially for remote projects. Be ready to locate the project area on a map) o What is the graduation rate of the school? o What is the student to teacher ratio in class rooms? o What is the girl to boy ratio in the school? o What are the line items in the budget? o Why is the partner asking for more funding for line item N? (You will be asked this if there are changes in the budget line items) o Community opinion of the project. o What went well, what didn’t go as expected, what can be done differently.