The 21 st Century Lit GUIDE to WRITING COLLABORATION USING GOOGLE DOCS

21st Century Literacy2 WHY YOU SHOULD USE DOCS FOR YOUR WRITING Number one reason: It makes peer collaboration very easy –You can make comments –You can actually write on the paper –All edits are tracked in the Revision History –Revision History shows exactly who added what to the paper (Detailed explanations to follow)

21st Century Literacy3 Another reason to use Docs You can collaborate on editing easily

21st Century Literacy4 EVEN MORE REASONS TO USE DOCS Never lose another document (saves automatically every 20 seconds) Easy access from any computer worldwide (it is saved online) Easy to have a portfolio of all your work

21st Century Literacy5 GETTING STARTED Sign up for a Google Account ( that is NOT a Gmail account, but you can sign up for a Gmail account if you want, but it is not required} Use any account. Tip: use the same user name & password so you will remember them.

21st Century Literacy6 SIGNING UP IS EASY

21st Century Literacy7 NEXT GO TO DOCS.GOOGLE.COM Sign in using your Google account user name & password. Also watch the movie “Google Work”

21st Century Literacy8 IN DOCS, YOU CAN… Create documents from scratch or Upload or Download documents from any of these formats Word OpenOffice, RTF, HTML Text files

21st Century Literacy9 IN DOCS, Size Limits Are High Each Doc can have a maximum size of 500K, plus up to 2MB per embedded image. That should give you plenty of storage to write long documents

21st Century Literacy10 Easy to Add Stuff to a DOC Image, Drawing, Link, Table, Comment, Footnote….

21st Century Literacy11 TO OPEN A NEW DOC Go to New Document

21st Century Literacy12 SELECTING THE VIEW Docs has two choices: Fixed-width page view Normal view Suggestion: Best to use Fixed-width page view

21st Century Literacy13 TO START A DOCUMENT, THE OPENING PAGE WILL LOOK LIKE THIS Notice the toolbar

21st Century Literacy14 Understanding the toolbar Save Print Undo Redo Headings Fonts Bold Italics Underline Text Color Highlighter

21st Century Literacy15 Understanding the rest of the toolbar Add Link Numbering Bullets Decrease/ Increase Indent Left Justify Center Right Justify Spell Check

21st Century Literacy16 Collaboration Options Collaborators can either write directly on the essay. If you choose to write directly on the essay, then each person should pick a color and stick with it Or Collaborators can insert comments

21st Century Literacy17 WRITING DIRECTLY ON THE DOC Best if you choose another color for your type so it is easy to see right away

21st Century Literacy18 INSERTING A COMMENT Click where you want to place the comment and then a space will appear where you can type. Your user name will appear near your comment so everyone can see who made the comment

21st Century Literacy19 See the changes Users can easily see the changes that have been added by going to Revisions History on the File Menu

21st Century Literacy20 COMMENTS ARE EASY TO SEE

21st Century Literacy21 STICK TO ONE COLOR FOR ALL OF YOUR COMMENTS Choices are yellow, orange, pink, blue, green and purple That way if you have multiple collaborators you can easily find whose comment it is….even though their name is there

21st Century Literacy22 You can Invite Others by to View or Edit Your Document Click on Share Then add the addresses of viewers or collaborators. Editors can make changes, but viewers cannot.

21st Century Literacy23 When Sharing Users can work on a document simultaneously or separately You will see who else is editing at the same time (box at bottom right) Up to 10 people can share editing a document You can have up to 200 viewers

21st Century Literacy24 CHANGING YOUR COMMENTS To change a comment, click on the comment and a menu will appear allowing you to change the background color, delete the comment, or incorporate the text into your document.

21st Century Literacy25 Deleting Comments is Easy Click on the comment and this dialogue box appears

21st Century Literacy26 Three people commented on this text; each person picks a different color

21st Century Literacy27 WHAT HAPPENS TO COMMENTS? The comments remain intact in the Docs document, and will continue to be visible until you delete them.

21st Century Literacy28 Docs Keeps All Your Revisions You can easily see who added what and when Go to Revision History Under File Menu Teachers can see exactly what was revised, by whom, and when

21st Century Literacy29 If you want to highlight a portion of an essay Just click on that portion of the text and then go to the highlight button.

21st Century Literacy30 KEEPING A PERSONAL PORTFOLIO It is easy to separate your documents into folders by class name or topic name

21st Century Literacy31 Adding Footnotes to a Doc First click on the place where you want the footnote to appear Next Go to Insert Menu Footnote A dialogue box will appear. Type in your footnote

21st Century Literacy32 More about Footnotes Your footnote will appear at the bottom of the page To check, go to Print Preview under File Menu to see the actual page To delete Footnote, click on arrow in upper right corner of box

21st Century Literacy33 Print Preview under File Menu Footnote at bottom of page USE PRINT PREVIEW TO SEE FOOTNOTE

21st Century Literacy34 How to Upload Existing Files Click on Upload button Why Upload? So you can access files from any computer, collaborate, and have it all in one place

21st Century Literacy35 Easy to Publish to Web or Blog Just click on Publish or on Post to Blog

21st Century Literacy36 Publish to the Web To publish to the web, Open the doc you'd like to publish. Click the Share drop-down menu on the top right of the page and select Publish to the Web.... Click the Start publishing button. A link to the published doc appears in the publishing dialog. Send this link to anyone you'd like to access your doc.

21st Century Literacy37 Ctrl+P Choose File Menu & Print Print Button on Toolbar File Menu MULTIPLE WAYS TO PRINT

21st Century Literacy38 100’S OF TEMPLATES

21st Century Literacy39 Support Videos for Docs available on YouTube orthttp:// ort nity

21st Century Literacy40 One of the best aspects of Docs is being able to SEARCH effectively Each Account has its own custom search bar in Docs to help find documents FINDING YOUR DOCUMENTS

21st Century Literacy41 WORKING WITH GOOGLE SITES

21st Century Literacy42 WHY USE SITES? To make information easily accessible from any computer by large groups To create a web SITE where people can work together from any location To create a web space to publish your Docs, Calendar, YouTube videos, photos. Its FUN and EASY

21st Century Literacy43 Even more reasons to use Google Sites To create a site for special occasions To create a classroom site To create a site about a trip To create a birthday site To create a site for a business To create a school site To create a site for a conference

21st Century Literacy44 Having a Google Account Makes Access to Sites Easy From your Gmail Account, you can find Sites here From your Web view, you can see Sites here WEB VIEW

21st Century Literacy45 Another way : Click on Sites or go to Sites.Google.com

21st Century Literacy46 You will get a dialogue box like this to fill out. Pick a name, add a description

21st Century Literacy47 Next, your screen will look like this in the upper right corner. Click on Edit Page HOW TO EDIT THE PAGE

21st Century Literacy48 If you do not see Edit Page, then click on Save and the Edit Page view will appear Note: This view also enables you to go to More Actions (more info coming) FINDING EDIT PAGE

21st Century Literacy49 When you click on Save, new options appear: Create Page, Edit Page, More Actions FINDING “CREATE PAGE”

21st Century Literacy50 In Edit Page, you will see the same toolbar as in Docs. SITES TOOLBAR SAME AS DOCS

21st Century Literacy51 On the right side in Edit Page, you will see INSERT, FORMAT, TABLE, LAYOUT--that will help you create your site EDIT PAGE

21st Century Literacy52 Menus from INSERT, FORMAT, TABLE, LAYOUT

21st Century Literacy53 More Actions enables you to select more options including Manage Site Go to More Actions to find Manage Site

21st Century Literacy54 Manage Site: option allows for modifications including SHARING options

21st Century Literacy55 With Manage Site: You Can Change Site Layout

21st Century Literacy56 Manage Site: Change Themes as Often as You Like

21st Century Literacy57 Manage Site: You Can Change the Colors and Fonts

21st Century Literacy58 Write a Personality Feature Write a News Story Write a Review Write a Book Review Working together is more fun, more productive, and more effective Using Docs and Sites,you can create collaborative workspaces to---

21st Century Literacy59 Create an online portfolio using Google Sites. Post your presentations, your class notes, your essays, etc. Keep track of your accomplishments throughout the years and keep your projects on-hand for college applications. Create a Course Website to share syllabus, lecture notes, and supplemental material. Students can leave comments and ideas on the site as well IDEAS FOR USING SITES

21st Century Literacy60 Host forms (quizzes, elections, surveys) then use web address to give it an easy to remember location (example: survey.your- domain-name.com). More Ideas for Using Sites

21st Century Literacy61 A teacher can create a Site with a different page for each student. At parent-teacher meetings, the teacher can share each student's progress easily using videos, photos, examples of their work. EVEN MORE IDEAS

21st Century Literacy62 Make a site in lieu of writing a traditional research paper Have a group project and let each person prepare a page Wow, so many IDEAS :)

21st Century Literacy63 An example of a Ski Club website

21st Century Literacy64 An example of a Teacher Website

21st Century Literacy annel (copy and paste them into your address bar) Short videos about Sites on YouTube

21st Century Literacy66 ONLINE SUPPORT IS EASY TO FIND

21st Century Literacy67 USING GOOGLE DOCS & SITES MAKES LEARNING A GREAT EXPERIENCE SHARING INFORMATION

21st Century Literacy68 YOUR LEARNING AND NEW EXPERIENCES WITH FRIENDS, ENJOY SHARING

21st Century Literacy69 INDEX TO SLIDES 1.Introduction 2.Table of Contents 3.Why you should use Docs for your writing 4.Another reason to use Docs 5.Even more reasons to use Docs 6.Getting Started 7.Signing up is easy 8.Next go to Docs.Google.com 9.In Docs, you can In Docs, size limits are high 11.Easy to add stuff to a Doc 12.To open a new Doc 13.Selecting the View 14.To start a document, the opening page will look like this 15.Understanding the toolbar 16.Understanding the rest of the toolbar 17.Collaboration Options 18.Writing directly on the Doc 19.Inserting a comment 20.See the changes 21.Comments are easy to see 22.Stick to one color for all of your comments

21st Century Literacy70 23.Understanding how to edit a page 24.Toolbar in Sites 25.Insert, Format, Table, Layout in Sites 26.Sites Menus explained 27.More Actions explained 28.Manage Site explained 29.Changing your layout 30.Changing your theme 31.Ideas for using sites 32.More ideas for using sites 33.Even more ideas for using sites 34.Wow, so many ideas 35.Example of Ski Club website 36.Example of a teachers website 37.Short videos showing how to use Sites 38.Where to find online support 39.Sharing with Sites is fun 40.Using templates 41.Videos supporting Docs 42.Working with Sites 43.Why to use Sites 44.More reasons to use Sites 45.Even more reasons to use Sites 46.Getting a Sites account is easy 47.Setting up your Sites account INDEX CONTINUED

21st Century Literacy71 END OF INDEX 48. How to set up the Sites account 49. Editing a page 50. More on editing a page 51. Understanding how to edit a page 52. Using the Toolbar in Sites 53. Using Insert, Format, Table & Layout 54. Sites Menus explained 55. More Actions explained 56. Manage Site explained 57. Changing your layout 58. Changing your theme 59. Changing your colors 60. Creating a collaborative workspace 61. Ideas for using Sites 62. More ideas for using Sites 63. Even more ideas for using Sites 64. Wow, so many ideas 65. Example of Ski Club Site 66. Example of Teacher’s website 67. Short videos showing how to use Sites 68. Where to find online support 69. Sharing with Sites is great