Douglas County School District Community Engagement January 5, 2010

Communication Plan Vision Statement: The Communications Department works to support a positive educational environment for students, staff, parents and the community by building a sense of trust, cohesiveness, and understanding of Douglas County School District.

Communication Plan Vision Statement: The Communications Department works to support a positive educational environment for students, staff, parents and the community by building a sense of trust, cohesiveness, and understanding of Douglas County School District.

Communication Plan  Internal Stakeholders  Students (elem, second)  Parents (elem, second, neighborhood, charter)  Employees (certified, classified, pro/tech, admin)  Board of Education  Douglas County Federation  PTOs/DCEF Chapters  DAC/SAC/LRPC  DC Educational Foundation  Volunteers  Senior Employees  External Stakeholders  Key Communicators  Parents with children not yet in schools  Parents with children out of District  Non-parent community  Local business leaders  Chambers/Eco. Develop.  Local elected officials  Media  Other school districts  Homeowner Associations  Local service and advocacy groups

Communication Plan Vision Statement: The Communications Department works to support a positive educational environment for students, staff, parents and the community by building a sense of trust, cohesiveness, and understanding of Douglas County School District.

Communication Plan - Goals 1) Expand the level of community engagement, that is, stakeholders playing an active role in supporting DCSD. 2) Build public awareness and support of DCSD schools, including neighborhood, charter and choice schools and programs. 3) Increase transparent two-way communication with stakeholders 4) Improve internal and external customer service.

Communication Plan Questions/Comments

DCSD Key Messages  Will remain consistent messages  New proof points will be added to support the key messages as they materialize  Will be used with our internal and external stakeholders  Will be used to help craft communications moving forward

DCSD Key Messages Questions/Comments

Community Engagement Open Forums at BoE meetings  Schedule for BoE meetings at schools DateLocationProposed Topic Ideas RCHSDCSD Budget Reduction *TBDSuperintendent Hiring Process/Budget *Wilcox Board RmParental Choice/Budget HRHSHealth and Wellness SGMSTransparency/Budget DCHSPay for Performance * February and March meeting locations are still tentative as high schools and middle schools appear to be booked.

Community Engagement Open Forums at BoE meetings  Outstanding issues related to RCHS meeting on January 19th  Open Forum to take place at 5 pm or 6 pm?  Lack of portable PA/Recording Speaker System will require a rental fee until a system is purchased  Format for the Open Forum  30 minute presentation  30 minute Open Comment

Community Engagement Open Forums at BoE meetings  Are we ready to move forward with the January 19th meeting at RCHS?  If so, the upcoming meeting will be advertised through usual communication tools and through local paper advertisements

DCSD Financial Transparency Website Pages  Next Steps  Test the new website with a small group to determine ease of use and any necessary changes  We have had 4 comments submitted  Go live with the website pages in January 2010  Will send a communication into the system to inform that we will go live on January 15th, pending approval from IT Dept.  Meet with Charter schools in January to explain the legislation and requirements

Community Engagement Questions/Comments