Arturo Angelini Agenzia del Territorio Central Directorate for Cadastre and Cartography ONE-STOP SHOP THE ITALIAN EXPERIENCE IN THE DEVELOPMENT OF CADASTRAL WEB SERVICES MINSK, 8 th of June 2010 ONE-STOP SHOP THE ITALIAN EXPERIENCE IN THE DEVELOPMENT OF CADASTRAL WEB SERVICES MINSK, 8 th of June 2010 UNECE- WPLA REAL PROPERTY CADASTRE AND REGISTRATION SERVICES IN THE ECE REGION: THE IMPACT OF “E-GOVERNMENT” REFORMS June Minsk, Belarus

2 2 THE ITALIAN CADASTRE MANAGING BODY AGENZIA DEL TERRITORIO IS A NON - PROFIT PUBLIC BODY RESPONSIBLE IN ITALY FOR THE CADASTRE, PUBLIC REGISTERS OF REAL ESTATE RIGHTS & MORTGAGES AND REAL ESTATE MARKET MONITORING SYSTEM AGENZIA DEL TERRITORIO IS A NON - PROFIT PUBLIC BODY RESPONSIBLE IN ITALY FOR THE CADASTRE, PUBLIC REGISTERS OF REAL ESTATE RIGHTS & MORTGAGES AND REAL ESTATE MARKET MONITORING SYSTEM THE AGENCY, AUTONOMOUS FROM AN ORGANISATIONAL, ADMINISTRATIVE AND FINANCIAL POINT OF VIEW, ACTS UNDER THE SUPERVISION OF THE MINISTRY OF ECONOMY AND FINANCE

3 3   GEO DATABASE, containing about maps in vector format ~ 60 MILLION INHABITANTS ~ SQUARE KILOMETRES CADASTRE   LAND CADASTRE DATABASE, containing descriptive and technical data of about 82 millions of rural parcels   BUILDINGS CADASTRE DATABASE, containing descriptive and technical data of about 63 millions of real estate urban units   PLANS DATABASE, containing graphic information (floors plan) related to each real estate urban unit MAIN FIGURES OF THE AdT INFORMATION SYSTEM PUBLIC REGISTERS of real estate rights and mortgages containing DEEDS and related NOTATIONS (standardized summary of the deeds) about 45 millions of automated notations and 40 million notations in digital format

4 4 YEARLY UPDATING DOCUMENTS PROCESSED BY THE AGENCY DEDICATED SW APPLICATIONS PUBLIC REGISTERS of real estate rights and mortgages about 4,5 millions of updating documents about 0,7 millions of updating documents concerning rural parcels about 1 million of updating documents concerning real estate urban units LAND and BUILDINGS CADASTRE

5 5 THE CADASTRAL UPDATING SYSTEM INVOLVED PLAYERS and RELATED ROLES Owners Private Licensed Surveyors Cadastral updating documents drawing up Notaries Deeds drawing up Updating documents check and registration in the pertaining DBs

6 6 THE UPDATING ACTIVITIES BEFORE THE ON LINE WEB SERVICES DEVELOPMENT (more or less 10 years ago) An example: Selling of a part of an existing rural parcel Private Licensed Surveyor STEP 1 Request for current cadastral data Competent Local Office Submission of the cadastral updating document STEP 2 Request for current data from Public Registers and Cadastre STEP 3 Deed submission to the Income Office for tax payment STEP 4 Deed and notation submission to the Public Registers Office for transcription STEP 5 Submission of the request to the Cadastral Office for owner data updating STEP 6 Notary

7 7 THE AdT CADASTRAL VIRTUAL OFFICE an example of on line one-stop shop access point by web portal access point by web portal MAIN OBJECTIVES to make access to information easier to simplify the submission of the updating documents SERVICES FOR THE ON LINE SEARCH AND DOWNLOAD OF INFORMATION SERVICES FOR THE ON LINE SEARCH AND DOWNLOAD OF INFORMATION SERVICES FOR THE ON LINE SUBMISSION OF THE UPDATING DOCUMENTS SERVICES FOR THE ON LINE SUBMISSION OF THE UPDATING DOCUMENTS PREGEO

8 8 data available for all the national territory several search keys   Owner personal data   Cadastral identification code   … Professionals Surveyors and Notaries ON LINE SERVICES FOR CADASTRAL DATA SEARCH AND DOWNLOAD COVENANT signature charges payment for starting service and yearly fee payment for each enabled password AVAILABLE PRODUCTS MAP SHEET ABSTRACTS SIMPLE RASTER COPY (free of charge) FULL VECTOR COPY for updating activities (on payment) CADASTRAL DATA QUERY REPORTS CADASTRAL DATA QUERY REPORTS (free of charge) NOTATIONS (standardized deed summaries) NOTATIONS (standardized deed summaries) (on payment)

9 9 ON LINE SUBMISSION OF TECHNICAL UPDATING DOCUMENTS Surveyor’s own office Check on digital signature validity and document completeness Fees calculation and payment from deposit Check on digital signature validity and document completeness Fees calculation and payment from deposit submission Updating of the cadastral DBs Updating of the cadastral DBs submission Competent AdT Local Office Competent AdT Local Office Updating results PREGEO : SW Procedure for rural parcels updating (Land Cadastre - census data and cartography) DOCFA: SW Procedure for real estate urban units updating (Building Cadastre - census data and real estate plans) Request for service enabling Deposit in an AdT account and related credit limit opening drawing up & digital signing drawing up & digital signing

10 ON LINE SUBMISSION OF REAL ESTATE DEEDS submission Deed drawing up and digital signing Notary’s own office Notary’s own office UNIDOC : SW Procedure for the updating of Public Registers of real estate rights and mortgages RNI National Interbanking Network BANK (for payment of all taxes and fees) BANK (for payment of all taxes and fees) INCOME OFFICE (for deed taxation) INCOME OFFICE (for deed taxation) CENTRAL SYSTEM Tax Register CENTRAL SYSTEM Tax Register PUBLIC REGISTERS of real estate rights and mortgages (for deed transcription) PUBLIC REGISTERS of real estate rights and mortgages (for deed transcription) CADASTRE (for the updating of the owner data) CADASTRE (for the updating of the owner data) Updating results State of proceeding and registered deed receipts

11 USEFULNESS OF THE “SISTER” WEB PORTAL trend of the web services ON LINE CADASTRAL DATA SEARCHES AND DOWNLOAD (number of cadastral data query reports) Total number On line Channel (SISTER) 44,6% 57,8% 66,4% 70,6% 67,7% 72,8% 76,5% Total number On line Channel (SISTER) 37,5% 47,4% 52,3% 60,8% 68,6% 79,7% 82,8% ON LINE SEARCHES AND DOWNLOAD FROM THE PUBLIC REGISTERS of real estate rights and mortgages

12 ON LINE SUBMISSION OF CADASTRAL UPDATING DOCUMENTS (% on line of total registered documents) PREGEO “PREGEO” UPDATING DOCUMENTS (Land Cadastre) % submitted by on line channel (SISTER) “DOCFA” UPDATING DOCUMENTS (Buildings Cadastre) % submitted by on line channel (SISTER) 25,0% 48,0% 50,0% 61,6% 66,1% 81,5% 81,8% % submitted by on line channel (SISTER) USEFULNESS OF THE “SISTER” WEB PORTAL trend of the web services ON LINE SUBMISSION OF DEEDS (% on line of total registered documents)

13 Many thanks for your kind attention Arturo Angelini Central Directorate for Cadastre and Cartography Technical Development Office Manager