Evolution of ICT in the Chamber of Deputies ECPRD - ICT Working Group Meeting 2010 Bucharest, Parliament of Romania, November 2010 Vasile Lapteş

Evolution of ICT Division 1994 – Information Technology Division is established – goal: provide information technology support for the legislative process 1998 – Communications Technology Division is included 2001 – Information and Communications Technology Division expands goals with Administrative, Economic and Financial Applications

– 1 director and 1 deputy director – services: Infrastructure management and help desk – 5 IT specialists, 1 assistant Communications – 3 engineers, 7 technicians, 5 operators & assistants Administrative databases – 4 senior analysts, 2 assistants Legislative databases and web site – 4 senior analysts, 4 assistants – no outsourcing Current structure of the ITC Division

334 MPs – Standing bureau - 13 members – 6 Parliamentary groups + not affiliated MPs – Committees: Chamber of Dep: 17 standing comm. + 5 special comm. Joint: 6 standing comm. + 4 special comm employees – 1 secretary general + 2 deputy secretaries general – 23 departments & divisions Other institutions: Legislative Council, Constitutional Court ITC clients

Parliamentary offices in the constituencies – 334 MPs: desktop PC, multifunctional printer, laptop mailbox contracts with mobile telephony service providers Palace of the Parliament – 1500 users 1200 PCs 1000 printers 90 scanners 900 mailboxes – 1500 users on wireless devices – 2000 extension connections and over 200 land line connections – 1350 beneficiaries of contracts with mobile telephony service providers - staff ITC users

Network – voice/data communication 1990 – telephone lines cabling 1996 – FDDI data network 2005 – Gigabit data network 2008 – Wireless data network 1996

Network structure

Hardware & Software platforms 1992 – stand-alone workstations 1995 – Nortel PABX 1996 – Alpha Server (Unix + Oracle DB + Web) 2000 – Tru64 cluster (3 servers) 2003 – First Video server (Real Networks) 2009 – IBM PPC64 Oracle RAC (3 servers) 2010 – 2 Data Centers: main DC + backup DC (DR) – 24 servers (Linux PPC64 & Intel, HP Tru64, MS Windows) – 20 Tb storage

1992 – Windows + Borland Paradox + Fox + stand-alone user applications 1996 – typewriters of the stenographic service were replaced by PCs (transcripts of the proceedings on the web site) 1997 – first version of the bill tracking system, legal database, first Intranet 1998 – 2002 – most of the applications: CMS, XML, first DMS (committees, parliamentary control - questions & interpellations, motions, library, intranet (press review, news agencies feed) – second site version 2003 – live broadcast from the plenum 2004 – text and video align 2006 – voting system – votes published online on web 2007 – current web site versionhttp:// – mobile web sitehttp://m.cdep.ro 2008 – live broadcast from 6 committees 2010 – Palace of the Parliament web site Software applications

Mobile Access to the website of the Chamber of Deputies

Evolution of visits to the web site

Internet & Intranet web sites 150 e-Tokens for MPs – for accessing Intranet resources from parliamentary offices in the constituencies 310 e-Tokens for employees – for updating databases & information on the web site present version – 2007 user friendly visual identity improve content future revision

Chamber of Deputies information system (Internet) Bill tracking system (9.700 bills) Activity in plenum (text + video) – agenda, debates, votes Activity in committees (text + video) – agenda, debates, documents Parliamentary control (q & i, motions) Documents distributed to MPs ( docs) Legal database ( docs) Chamber of Deputies bodies and structure Economic information For each MP, full activity (list of initiated bills, q & i, motions, speeches)

Chamber of Deputies information system (Intranet) ERP Subsystem Library information system Press review, news agencies feed Spaces and equipment inventory management Telephony costs management Archive

Library Application Authorized persons are responsible with data mantaining: - acquisition and inventory processing - detailed description of each resource - classify books according to a specific Subject or Domain of interest - extract and organize relevant articles from periodicals - borrowers management Database is available on web as Online Catalogue containing ~ bibliographic resources: books, periodicals ; oldest document dated in resources have scanned PDF summary attached Suitable for storing many types of resources (books, periodicals, maps, multimedia content)

Spaces and equipment inventory management 1.Facilitates management of the premises of the Chamber of Deputies: 1)Offices; 2)Meeting rooms; 3)Storage lockers; 4)Other types of spaces. 2.Assists management of IT equipment inventory : 1)Desktop computers; 2)Printers; 3)Scanners/Photocopiers. Spaces IT Equipment

Module functionality 1.Use maps for easy and fast access to information about equipment: 1)identify the level in the building; 2) identify space/room on the map; 3) identify equipment assigned to a space; Floors and rooms onclic k

Module functionality 2.Equipment tracking: 1)Registration into the fixed assets inventory; 2)Maintenance history records; 3)Current status of equipment: - good condition; - not used because of several causes: technical malfunction, absence of one or more components, insufficient user training; 4)Decommissioning, as a result of equipment wear. Database perform Input data Output reports files Equipment storage Disposed equipment storage