TEMPUS INFORMATION DAY TEMPUS IV- FIFTH CALL FOR PROPOSALS

Outline of the presentation Part I: Basic features of the Tempus programme Part II: Results of the 4th call for proposals Part III: Novelties under the 5th call for proposals Part IV: Simplified submission procedure Part V: Steps in the selection process and recruitment of experts

Part I Basic features of the Tempus programme

BASIC FEATURES OF TEMPUS IV Objectives:  To support the modernisation of Higher Education in Partner Countries of the surrounding area of the EU and Central Asia  To establish an area of cooperation between the European Union (EU) and the Partner Countries.  To favour voluntary convergence with the EU developments in the field of Higher Education.

BASIC FEATURES (II) Approach: Institutional cooperation. Bottom-up programme mainly implemented through calls for proposals seeking projects targeting reforms in higher education institutions and/or systems. Strong involvement of national authorities. Strong accent on dissemination, sustainability and exploitation of results. Complements other EU mobility programmes (e.g. Erasmus Mundus).

BASIC FEATURES (III) Local Support:  National Contact Points (NCPs) in EU Member States  National Tempus Offices (NTOs) in Partner Countries (PCs)

3 TYPES OF ACTIONS  Joint Projects: implemented at institutional level to reform curricula, improve university governance, create more links with society.  Structural Measures: implemented at national level for the development and reform of national higher education structures and systems in Partner Countries.  Accompanying Measures: dissemination and information activities (conferences, studies, exchange of good practice, National Tempus Offices, Higher Education Reform Experts, etc.)

GRANT SIZE = € to €  For both Joint Projects and Structural Projects.  Minimum grant size for national projects from Montenegro and Kosovo: € 300,000.  Minimum co-financing: 10% PROJECT DURATION = 24 or 36 months

ELIGIBLE PARTNERSHIPS National projects: (targeting 1 single Partner Country) Multi-country projects: (targeting more than 1 Partner Country) minimum of 6 Higher Education Institutions minimum of 7 Higher Education Institutions 3 from the involved Partner Country 2 from each involved Partner country (minimum 2 PC) 3 from 3 different EU countries

ELIGIBLE APPLICANTS Joint Projects:  State-recognised public or private Higher Education Institutions (either in EU or PC)  Associations, organisations or networks of Higher Education Institutions Structural Measures:  State-recognised public or private Higher Education Institutions (either in EU or PC)  Associations, organisations or networks of Higher Education Institutions  Rector/teacher/student organisations

ELIGIBLE PARTNERS  State-recognised public or private HE institutions (either in EU or PC)  Associations, organisations or networks of HE institutions  Rector/teacher/student organisations  Non-governmental organisations  Social partners and their training organisations  Private and public enterprises  Research institutions  Public administrations (Ministries, other national/regional/local administrations) or governmental organisations BUT with special funding conditions (only their travel costs and costs of stay can be reimbursed by the Grant )

ELIGIBLE PARTNERS Additional condition for Structural Measures  The Ministries responsible for higher education in each Partner Country must be involved as full partner.  BUT under special funding conditions.

ELIGIBLE ACTIONS Themes structured around the main components of the modernisation agenda for higher education.  Joint projects:  Curriculum reform  Governance reform  Higher Education and Society  Structural measures  Governance reform  Higher Education and Society

PROGRAMME THEMES  Curricular reform Modernisation of curricula: ECTS, 3 cycles, recognition of degrees  Governance reform University management and student services Introduction of quality assurance Institutional and financial autonomy & accountability Equal access to HE Development of international relations  Higher Education and Society Training of non-university teachers Development of partnerships with enterprises Knowledge triangle education/research/innovation Training courses for public services (Ministries/local authorities) Development of lifelong learning Qualifications frameworks

NATIONAL AND REGIONAL PRIORITIES National projects (targeting 1 single Partner Country)  Focus on the national priorities set for the Partner Country.  Defined by the Ministries of Education in close consultation with the European Union Delegations.

NATIONAL AND REGIONAL PRIORITIES Multi-country projects (targeting more than 1 Partner Country)  Focus on the regional priorities common to all PCs within a specific region.  Based on strategic documents of European Commission.  Can address a national priority which is common to all participating PCs.  Cross regional cooperation: Possible if the theme of the proposal is identified as a regional or national priority for all the participating PCs.

Priority given to project proposals that:  Demonstrate a wide impact on higher education institutions and systems.  Involve a representative number of higher education institutions from a Partner Country.  Structural Measures projects.  Multi-country projects, when cooperation is relevant and justified by detailed analysis of common needs and objectives and the choice of the countries coherent with the objectives proposed.  Projects actively involving students, women, enterprises, social partners, research institutions, Ministries of Education, NGOs and other non-academic organisations

Part II Fourth call for proposals Overview on the selection process and the results

Total number of applications received  Received applications  525 proposals  102 (19.5%) PC applicants

Breakdown of applications by target region (2011 vs 2010)

Breakdown of applications according to type

Breakdown of applications on subject areas

Overview on selection progress (1)

Overview on selection progress (2) REGION Received applications Eligible proposals Above the 50% threshold Proposed for consultation Recommended for funding Western Balkans South Neighbouring area Eastern Neighbouring area: Regional + Russian Federation Central Asia Multiregional TOTAL % (from total received) 70% (from eligible applications) 49% (from scored > 50) 36,48% (from eligible) 12% (from total) 36,2% (from projects sent to consultation) Selection 2010 TOTAL % (from projects sent to consultation)

Applications coordinated by EU Member States in selected projects

Participation of EU Member States organisations in selected projects

Applications coordinated by Partner Countries in selected projects

Participation of Partner Countries organisations in selected projects

Number of projects in which institutions from Partner Countries are involved in (regional) Region TotalNational Multi- countryJPSM IPA ENPI East (regional allocation) Russia (bilateral allocation)66042 ENPI South DCI TOTAL Number of projects selected* * These figures cannot be added, as several regions can be involved in the same project. The totals include the multiregional projects.

Selection Conclusions Summary results 63 proposals recommended for funding 13 proposals have Partner Countries as coordinator (21% of the selected projects) 48 Joint Projects 15 Structural Measures (24% of the selected projects) 33 national projects 30 proposals are multi-country (48%) € = average budget size Average consortium size = 12

Selection Results/Tempus IV 1 st Call2 nd Call3 rd Call4th Call Proposals recommended for funding Proposals with Partner Country co-ordinators 18 (23,6%) 15 (21%) 18 (28%) 13 (21%) Joint Projects63 (82,8%) 50 (72,5%) 50 (78%) 48 (76%) Structural measures13 (17,2%) 19 (27,5%) 14 (22%) 15 (24%) Multi-country projects46 (60,5%) 34 (49%) 31 (48%) 30 (48%) National projects30 (39,5%) 35 (51%) 33 (52%) 33 (52%)

Part III Novelties of the fifth call for proposals

TEMPUS IV Indicative budget for projects selected under 5th Call: 78,1 € million (60% increase compared to 2011) Southern Mediterranean € 22.8 million* * Plus an additional amount of €6.25 million under the reserve that the relevant financing decision is adopted by the European Commission. Eastern Europe/Caucasus (Russia not included) € 22.8 million* * Plus an additional amount of €6.25 million under the reserve that the relevant financing decision is adopted by the European Commission. Bilateral allocation for Russia (for national and multi-country projects involving Russia) € 8.5 million Western Balkans€ 14.5 million Albania € 1.9; Bosnia and Herzegovina € 2.3; Montenegro € 1.2; Serbia: € 6.6; Kosovo under UNSC Resolution 1244/99: € 2.5 Central Asia € 9.5 million

Terminology/Clarification – e.g., required level of higher education institutions (ISCED 5 and 6 levels); legal representative of an institution Clarification related to the status of HEI – Faculties/ Depts./ Centres part of a HEI, even if established as autonomous legal entities, cannot count for a partner / applicant. Main changes: National priorities – update + harmonisation of subject area titles with the Call Budget – significant increase, i.e. ENPI South and East and Russia Novelties under the 5th Call for proposals

Associations of HEI acting as applicant will need at least two higher education institutions which are not member of the association to participate in the consortium Submission procedure – paper copy of eForm not required any more. All administrative documents can be copies or scanned version (Declaration of Honour in ORIGINAL) Financial conditions – increase of rates for cost of stay during mobility periods for Partner Country staff within their own country and for monthly rates for student costs of stay in a European Union country and in the Partner Country. Sub-contracting – All subcontracting costs should be booked under "Other costs" budget heading. Novelties under the 5th Call for proposals

Part IV Simplified submission procedure

 One-phase submission,  one deadline  February 2012,  two steps: 1 - On-line submission of the eForm, including 3 mandatory annexes (Declaration of Honour, Workplan and Budget Excel and Logical Framework Matrix) is considered to be the unique reference information for the submission deadline. 2 - Administrative and legal documents by post. NO paper copy of the eform is needed anymore. Submission of the applications: E-form

Step 1: On-line submission of the eForm  Complete and validate the eForm + correct mistakes  Attach the mandatory annexes:  Declaration of Honour  Workplan and Budget Excel Table  Logical Framework Matrix  Click on SUBMIT button of the eForm and an automatic notification is sent with the project Reference number

Step 2: Administrative and legal documents by post  Copy the Project reference number on each of the following documents:  Declaration of honour by the legal representative of the applicant organisation  Legal entity form  Bank identification form  Profit and loss accounts/ Balance sheet (if applicable)  Mandates  Send the complete application package, by the deadline of February 2012 as defined in the Call (date of postmark), using registered post to the Agency postal address mentioned in the Call for proposals.  Only the Declaration of honour needs to be signed in original. Copied/scanned versions are accepted for all other documents, even in case the project is selected. HOWEVER originals must be kept by the applicant administration. Submission of the applications: E-form

Sources of guidance  The Instructions (for completing the Application form and the Budget Tables)  Rules and guidance on eForm content and the entire application process  The eForm User Guide  Help with the technical aspects of completing the eForm  Still need further assistance...?

Part V Selection steps and recruitment of experts

Indicative roadmap for selection process – 5th Call for proposals Steps Date Publication of Fifth Tempus IV Call for ProposalsOctober 2011 Deadline for submission of applications February 2012 Expert assessmentMarch - April 2012 Consultation of Ministries of Education in Partner Countries, EU Delegation and National Tempus offices May 2012 Award decision and publication of resultsJuly 2012 Preparation and signature of grant agreementsJuly to September 2012 Start of eligibility period15 October 2012

43 The selection process is based on the assessment of applications against 4 types of criteria:  Eligibility Criteria  Exclusion Criteria  Selection Criteria  Award Criteria The Call requirements

Eligibility criteria  Formal submission requirements  Grant size and duration  Applicant, Partners and Partnership requirements (number of partners, status of the grant applicant & partners, etc.)  National & regional priorities It does not matter how well the project has been designed if it does not fulfil the eligibility criteria: this will lead to the automatic rejection of the proposal

Main reasons for rejection on formal criteria 2011 Out of 525 receive projects, 48 were rejected for not complying with eligibility criteria:  Minimum number of higher education institutions  Applicant nature  Obligation to provide legal supporting documents (Mandates)  Relevant Parts of the application not completed (work plan and budget tables)

Exclusion and Selection criteria  The institution is not in one of the situations described in section 6. Exclusion criteria of the Guidelines (such as bankruptcy, profession misconduct, subject of fraud, corruption, administrative penalty, conflict of interest, etc)  Legal person status of the applicant organisation  Financial capacity to complete the proposed activities  Operational capacity to complete the proposed activities Based on supporting and administrative documents, like the declaration of honour, legal entity form, profit and loss accounts...

Award criteria Five award criteria defined in the Call and assessed by external experts:  Relevance (25%)  Good quality partnership (20%)  Quality of the project’s content and methodology (25%)  Dissemination & Sustainability (15%)  Budget and Cost-effectiveness (15%)

Briefing session  Two day briefing on site: general and specific presentations, one day assessment simulation, based on case study (team work) & handbook, debriefing Assessment  Each application assessed by two different experts, by teleworking, supported by the Agency’s on-line assessment tool  1st stage: Each expert carried out individual assessment  2 nd stage: the 2 experts assessing the same proposals  consensus discussions  consolidated judgements and scores  Lead-experts - mediate consolidations, ensure quality assessment outputs; perform 3rd assessment wherever consensus is not reached Debriefing panel with experts  Discussion on the quality of the proposals  Suggestions for improvement of the evaluation process Project assessment by external experts

 Currently 400 experts names in database covering nationals from EU &Tempus Partner Countries  30% renewal each year, out of which 10% completely new experts  An expert can assess Tempus projects maximum three years consecutively  Lack of conflict of interest duly checked and respected Criteria:  Professional experience in thematic areas covered by applications  Competences in at least two of the Tempus working languages: EN, FR, DE  Proved expertise in project cycle management, Tempus Programme and cooperation with the Tempus Partner Countries / Regions  Knowledge of the higher education modernisation agenda Selection of external experts

 Establishment of a list of experts from EU and Partner countries to assist in the framework of the management of the EU programmes in the fields of education.  Call for expression of interest published by the Agency  Applications at any time, with a deadline on 30 June 2013  Update of the lists of eligible experts: twice a year More information: Recruitment of external experts for the assessment of project proposals

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