S.G.A Allocations Procedure Albright College Fall 2010

Student Activities Fee Student Activities Fee- $125 per SemesterStudent Activities Fee- $125 per Semester $ Schumo Center$ Schumo Center $5.00- Club Sports$5.00- Club Sports $2.00- Intramural Sports$2.00- Intramural Sports SGA then receives the remaining $ per student to allocate per semesterSGA then receives the remaining $ per student to allocate per semester

What is needed for Allocations? Allocations must be submitted before the set due dateAllocations must be submitted before the set due date Must provide documentation-Must provide documentation- Documentation is anything that supports an organizations request to be funded.Documentation is anything that supports an organizations request to be funded. Any quotes from vendors or businesses -Either through writing, conversations etc.-Ad clippings, print-outs from websites etc.Any quotes from vendors or businesses -Either through writing, conversations etc.-Ad clippings, print-outs from websites etc. Submission of Roster and RegistrationSubmission of Roster and Registration

Allocation Limitations S.G.A. cannot fund the following:S.G.A. cannot fund the following: Anything that will end up being owned by an individual, not the organizationAnything that will end up being owned by an individual, not the organization Fundraiser materials/itemsFundraiser materials/items Food (Unless it is the event itself) Food (Unless it is the event itself) DecorationsDecorations Personal LoansPersonal Loans

Allocation Limitations S.G.A. cannot fund the following:S.G.A. cannot fund the following: AlcoholAlcohol Payment for tipsPayment for tips Charity donations/contributionsCharity donations/contributions Anything item/material held outside the academic yearAnything item/material held outside the academic year Awards and/or Prizes GiftsAwards and/or Prizes Gifts Trips outside the CountryTrips outside the Country

Criteria In Decision Making Is event open to all of campus?Is event open to all of campus? Is the organization actively participating on campus? (Hosting meetings, fundraising, generating awareness for club etc.)Is the organization actively participating on campus? (Hosting meetings, fundraising, generating awareness for club etc.) How many students does event/activity affect?How many students does event/activity affect? What population does event/activity reach? (Diversity)What population does event/activity reach? (Diversity) What resources does the organization have access to?What resources does the organization have access to? Departments, nature of organization, collaborating with other organizations etc.Departments, nature of organization, collaborating with other organizations etc.

Criteria in Decision Making Past financial responsibilitiesPast financial responsibilities Has the organization overdrawn it’s S.G.A. account in the last semester? Has the account been frozen recently? Has the organization overdrawn it’s S.G.A. account in the last semester? Has the account been frozen recently? Has the organization:Has the organization: Attended every Senate Meeting, Submitted registrations/roster on-timeAttended every Senate Meeting, Submitted registrations/roster on-time What’s the organization’s membership?What’s the organization’s membership? Have the allocation requests been properly filled out?Have the allocation requests been properly filled out? Documentation included, submitted in timely fashion, made a clear/ appropriate request, ask liaison if there are components that need to be clarifiedDocumentation included, submitted in timely fashion, made a clear/ appropriate request, ask liaison if there are components that need to be clarified

Reviewing Order Priority One: Those organizations who generally reach the largest amount of students. These organizations include Albright College Activities Council, The Albrightian, The Cue, WXAC. Priority One: Those organizations who generally reach the largest amount of students. These organizations include Albright College Activities Council, The Albrightian, The Cue, WXAC. Priority Two: All organizations who are officially recognized by the S.G.A., who have submitted their allocations request on time and properly, and who have been financially responsible during the previous semester. Priority Two: All organizations who are officially recognized by the S.G.A., who have submitted their allocations request on time and properly, and who have been financially responsible during the previous semester. Priority Three: Organizations who are officially recognized by S.G.A. and who have submitted their allocation request on time and properly. These organizations however, have not been financially responsible during the previous semester. Priority Three: Organizations who are officially recognized by S.G.A. and who have submitted their allocation request on time and properly. These organizations however, have not been financially responsible during the previous semester.

Allocations Fall 2009Fall 2009 Requested: $128,381.67Requested: $128, Granted: $106,709.56Granted: $106, Number of Student Organizations Requesting: 41Number of Student Organizations Requesting: 41 Spring 2010Spring 2010 Requested: $233,763.60Requested: $233, Granted: $177,416.55Granted: $177, Number of Student Organization Requesting: 49Number of Student Organization Requesting: 49

Allocations Fall 2010 Amount RequestedAmount Requested $230,408.88$230, S.G.A. Funds to be DistributedS.G.A. Funds to be Distributed $157,011.23$157, Amount to CutAmount to Cut $73,397.65$73, Total Number of Organization Requesting: 51Total Number of Organization Requesting: 51

Student Services Services that benefit entire student body that S.G.A. sponsorsServices that benefit entire student body that S.G.A. sponsors Total Expenses: $30,251.00Total Expenses: $30, SGA Van- $4,500SGA Van- $4,500 Van Driver- $10,000Van Driver- $10,000 Student Movies- $1,500Student Movies- $1,500 Campus Readership- $4,000Campus Readership- $4,000 (Newspapers distributed on campus: USA Today, NY Times etc.)(Newspapers distributed on campus: USA Today, NY Times etc.) Welcome Back Picnic- $5,455Welcome Back Picnic- $5,455 Student Magnets- $546Student Magnets- $546 Homecoming Dance- $4,250Homecoming Dance- $4,250