New SAVIN Mentoring Launching SAVIN

Victim Automated Notification Statutes  Missouri RSMo,  The office for victims of crime shall assess and report to the governor the costs and benefits of establishing a statewide automated crime victim notification system within the criminal justice system and shall serve as the coordinating agency for the development, implementation and maintenance of any such system. If such system is established pursuant to this section, no other state agency shall provide such services.  Illinois 725 ILCS, 120/8.5  Sec Statewide victim and witness notification system.  The Attorney General may establish a crime victim and witness notification system to assist public officials in carrying out their duties to notify and inform crime victims and witnesses under Section 4.5 of this Act as the Attorney General specifies by rule.

Victim Automated Notification Statutes  There is established in the Office of the Attorney General a Crime Victim and Witness Notification Advisory Committee consisting of those victims advocates, sheriffs, State's Attorneys, circuit court clerks, Illinois Department of Corrections, the Department of Juvenile Justice, and Prisoner Review Board employees that the Attorney General chooses to appoint.  Wisconsin 950 Wis. Act 54. Victim Notification Act  Wisconsin requires victim notification but does not require automated victim notification

Overview  The long ‑ term success of any statewide automated notification program hinges on the involvement of its stakeholders. For the purposes of this plan a stakeholder is defined as an individual at the county or state agency level who interacts daily with victims or the systems and processes upon which the program rollout depends.  Critical needs for stakeholders  Informed  Involved  Opportunity to provide input  Share opinions

Tactics  How to Manage Stakeholders  Cost - Who Pays?  Association endorsements  Personal interaction  Mailers  Monthly newsletters  Sponsoring Agency involvement

Five Step Plan 1) Identification of stakeholders (30 Days)  Sheriffs Association Management  Each County Sheriffs & key staff (including Jail and IT Staff for each county)  Prosecutors Association Management  Each County Prosecutors and their victim witness staff  Key Victim service organizations  Key state agencies w/technical and project contacts (i.e. DOC, DPS, Juvenile Justice, AOC, etc.)  Third party vendors (i.e. Jail Management, court management software vendors)

Five Step Plan 2) Initial Stakeholder Committee Meeting  The Sheriffs' Association  The Prosecutor Association  A county Sheriff  A county Prosecutor  Lead Victim Advocate Agency  Department of Corrections  Sponsoring Agency  Victim *It is recommended to keep the size of this group to 10 members or less.

Initial Stakeholder Committee Meeting  This Stakeholder Committee will meet initially to get a review of the program and plan the initial communication to their constituents. This communication will introduce the program and explain their role and the benefits of the program.  It will not attempt to define specific deployment schedules but will address the general project timeline.  A second goal of the initial Stakeholder Committee meeting will be to review the major configuration options for the program.  It may be beneficial to cover these topics in a second meeting of the committee so they can review the options and come to the meeting with an opinion.

Initial Stakeholder Committee Meeting  These options include:  Call Cancellation Policy  Script Referral Agencies  Fallback Notification  Training Materials  Letter Generation  Registration Approaches  Calling Patterns * Once committee input is obtained, the Sponsoring Agency will determine final configuration decisions for each of the program areas listed above.

Five Step Plan 3) Program Announcement  A major agreement that will be reached in the Stakeholders Committee meeting will be the announcement of the program to the county and state stakeholders.  This announcement will be done under the letterhead of the agencies or associations representing each type of stakeholder.

Program Announcement  The first communication will be  A brief letter announcing the program,  Demonstrating support for the program,  Describing the stakeholders role  Benefits to the stakeholder  Providing them with common questions and answers they might have. * These letters will be tailored to the specific audience they are targeting (i.e. Sheriffs, Prosecutors, Victim Advocates, etc.)

Program Announcement  The sponsoring agency will be responsible for the following tasks:  A general timeline  Sample press releases  A sample newsletter  A program overview on media  A flash demo that illustrates the process of implementation, step-by-step.  Copies of FAQ’s about automated victim notification *The sponsoring Agency will mail these items to each of the stakeholders as formal announcement of the program.

Five Step Plan 4) Bringing Agencies Online  Contact each agency/stakeholder with specific issues for their involvement  Contact the agency/agencies soon to be brought online *The purpose of these calls is to coordinate specific county or agency level decisions that need to be made for that site. Examples of these types of decisions include:  The exact target date for bringing the county/agency on ‑ line  Coordination for the installation of on ‑ site equipment and or telecom lines  Contact information for third ‑ party vendors  Questions regarding site specific codes, tables etc. (i.e. facility names)

Five Step Plan 5) Continued Success  Once the implementation process has been concluded and the new automated notification system has gone into production, " two ‑ way" communication with stakeholders must be maintained.  Stakeholders must fully understand that their role in does not end once the system goes on ‑ line.

Continued Success  Ongoing communications may take the form of:  Regularly scheduled conference calls  Association presentations  E ‑ mail list serve  Media relations