Presented to: By: Date: Safety Management Systems Oklahoma FFSHC Stephanie Schroeder, CSP November 14, 2013

2 Safety Management Systems – OFFSHC November 2013 Briefing Contents SMS Comparison Benefits Challenges Related Costs Continued Growth

3 Safety Management Systems – OFFSHC November 2013 FAA Mike Monroney Aeronautical Center 1,100 acres of land 125 buildings with 3.5 million square feet of space Approximately 7,500 employees and 1,300+ students daily Largest concentration of DOT employees outside of Washington DC Customer Base –Entire FAA –All branches of DOT –Other Federal Agencies –Foreign Governments –Passengers, Pilots, media, aircraft owners, and commercial air carriers

4 Safety Management Systems – OFFSHC November 2013 Move from Compliance to Best Practices Best Practices OHSAS ANSI Z10 VPP Other Requirements (FAA, Corporate, Consensus Standards) Regulatory Requirements (OSHA)

5 Safety Management Systems – OFFSHC November 2013 Challenges Large Campus Diverse Activities Management from different locations and at different levels Tenant Organizations Red Tape Limited Resources Compliance

6 Safety Management Systems – OFFSHC November 2013 Safety Management Systems SMS utilized by MMAC OSHA Voluntary Protection Program OHSAS 18001:2007 ANSI Z10:2012 6

7 Safety Management Systems – OFFSHC November 2013 SMS Elements Comparison

8 Safety Management Systems – OFFSHC November 2013 VPP Elements 8

9 Safety Management Systems – OFFSHC November 2013 VPP Program Requirements Management Leadership and Employee Involvement Worksite Analysis Hazard Prevention and Control Safety and Health Training

10 Safety Management Systems – OFFSHC November 2013 VPP at MMAC Approved as Merit Site in 2004 –Employee Involvement –LOTO Program Reapproved as Merit Site in 2008 –Employee Involvement Withdrawal from VPP in 2010 –Considered changing application format –Moved towards OHSAS

11 Safety Management Systems – OFFSHC November 2013 Benefits during VPP Participation Reduced injury and illness rates by 50% Increased visibility of EOSH Staff MMAC further evaluated SMS approach Established SMS as a business goal 11

12 Safety Management Systems – OFFSHC November Program Elements

13 Safety Management Systems – OFFSHC November 2013 OSHMS Manual OSHMS procedures for: –Identifying Significant OSH Hazards* –Setting Objectives and Targets* –Legal and Other Requirements –Establishing Operational Controls –Communication* –Emergency Preparedness –Control of Documents and Records –Conducting Audits and Management Reviews*

14 Safety Management Systems – OFFSHC November 2013 Risk Assessments Applied to activities within each organization Measures the Risk –Usage –Severity of Injury –Likelihood Identified Priority

15 Safety Management Systems – OFFSHC November 2013 Significant OSH Hazards Biological Chemical Electrical Ergonomics Falls

16 Safety Management Systems – OFFSHC November 2013 Significant OSH Hazards Fire/Heat Noise Physical Radiation Respiratory

17 Safety Management Systems – OFFSHC November 2013 Communication, Participation and Consultation External and Internal communications Meetings –OSH Representatives –Management and Labor –Organizations Employee participation –Incident investigations –Hazard identification 17

18 Safety Management Systems – OFFSHC November 2013 Audit Program Not a Compliance Audit Minimum of Two OSHMS Audits per Year –One Internal & One External Audits consist of: –Document Review OSH Documents – Operational Controls, SOP’s Records – Training certificates, Maintenance Logs –Walkthrough –Interviews

19 Safety Management Systems – OFFSHC November 2013 Management Review Gauges OSHMS performance annually Covers key elements of the OSHMS Reaffirms objectives and targets Assess continual improvement

20 Safety Management Systems – OFFSHC November 2013 OHSAS at MMAC MMAC Certified September 2010 –Root Cause Analysis –Corrective Action Tracking Recertified in May 2013 –Emergency Preparedness Integrating EMS & OSHMS Automate Change Management

21 Safety Management Systems – OFFSHC November 2013 Benefits of Employee Involvement Program Documentation Continual Improvement of OSHMS Prioritization

22 Safety Management Systems – OFFSHC November 2013 ANSI Z10 Program Elements

23 Safety Management Systems – OFFSHC November 2013 ANSI Z FAA Flight Inspection Services –Initial stages of implementation at MMAC –Six line stations for aircraft maintenance Implement system framework Conducted Gap Analysis in 2010 Established Internal Audit Process 23

24 Safety Management Systems – OFFSHC November 2013 Challenges Employee Involvement Management of Change Establishing Trust 24

25 Safety Management Systems – OFFSHC November 2013 Benefits Employee Involvement Culture Improvement Tracking Completion 25

26 Safety Management Systems – OFFSHC November 2013 Associated Costs VPP –Promotional Materials –VPP SGE Support OHSAS –Annual External Audit Team –Internal Audit and Corrective Actions –Document Maintenance ANSI Z10 –Risk Assessments –Continual Improvements 26

27 Safety Management Systems – OFFSHC November 2013 MMAC Benefits from SMS OSHA recordable accidents reduced by 88% Reduced inspection findings and severity OSH program moved into best practices Greater employee participation OHSAS certified in 2010 Estimated cost savings of $10 million in direct and indirect costs since FY 2001

28 Safety Management Systems – OFFSHC November 2013 Implementing an SMS Choose a method and move forward Ensure top management commitment Involve employees in every step Include independent verification Focus on continual improvement 28

29 Safety Management Systems – OFFSHC November 2013 For More Information Contact –Stephanie Schroeder, CSP