Pasewark & Pasewark Microsoft Office XP: Introductory Course 1 INTRODUCTORY MICROSOFT EXCEL Lesson 6 – Making the Worksheet Useful.

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Pasewark & Pasewark Microsoft Office XP: Introductory Course 1 INTRODUCTORY MICROSOFT EXCEL Lesson 6 – Making the Worksheet Useful

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 2 Objectives Sort data in a worksheet. Use the AutoFilter to extract needed data from the worksheet. Hide worksheet columns or rows. Insert a picture in a worksheet.

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 3 Objectives Use Excel templates to format a worksheet. Insert a hyperlink into a worksheet file. Save an Excel file in a different format. Add and edit comments. Create and respond to discussion comments.

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 4 Terms Used in This Lesson AutoFilter AutoFilter arrows Clips Online Comment Discussion server Drawing tool Filter arrows Hiding Hyperlink Media clips Sorting Template Web Discussion

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 5 Sort Data in a Worksheet Sorting - organizes data in an order that is more meaningful. Ascending - data with letters will be in alphabetic order (A to Z) and data with numbers from lowest to highest. Descending - data with letters will be sorted from Z to A and data with numbers will be sorted from highest to lowest.

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 6 Use the AutoFilter AutoFilter displays a subset of the data in a worksheet that meet certain criteria. Filtering will temporarily hide rows that do not meet the criteria you describe.

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 7 AutoFilter arrow and drop-down list AutoFilter arrow AutoFilter

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 8 Hide Worksheet Columns or Rows Hiding temporarily removes a row or column from the screen. To hide a selected row or column, select either Row or Column on the Format menu, and then click Hide on the submenu.

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 9 Insert a Picture in a Worksheet You may want to change the appearance of a worksheet by adding a picture. You can insert a picture from – the Media Gallery in the Office software – the Media Gallery Online – a file that contains a picture

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 10 Use Excel Templates Templates automate tasks performed in Excel by creating a worksheet format that may be used more than once. The Microsoft Office Template Gallery Web site provides templates that may be downloaded.

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 11 MS Office Template Gallery Web site

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 12 Insert a Hyperlink You can insert hyperlinks in a worksheet that “jump” to other files or Web pages on the Internet. For example, you may want to create a link to another Excel file that contains the source data for information used in your current worksheet.

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 13 Hyperlinks give access to other files or to the Internet hyperlink

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 14 Save an Excel file in a Different Format File TypeFile Characteristic CSVData separated by commas Formatted TextData separated by spaces Microsoft Excel & 5.0/95 Workbook Spreadsheet data created in an earlier version of Excel Template fileExcel file used to create other similar files TextData separated by tabs Web PageFile to be displayed on the Internet WK*Spreadsheet data usable in LOTUS WQ1Spreadsheet data usable in Quattro Pro

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 15 Add and Edit Comments Cell comment - message that explains or identifies information contained in the cell. Cell comments are inserted by choosing Comment on the Insert menu. To edit a comment, select the cell that contains the comment and choose Edit Comment on the Insert menu. To delete a comment, choose Clear on the Edit menu and then choose Comments on the submenu.

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 16 Comments inserted into a worksheet cell

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 17 Summary Data in a worksheet may be sorted in alphabetic or numeric order. The AutoFilter displays a subset of data in the worksheet that meets specific criteria. Rows and columns of a worksheet that are not needed may be hidden temporarily.

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 18 Summary The drawing tools in Excel may be used to insert objects in a worksheet. Pictures may be inserted to make a worksheet more attractive. Templates are files with a basic design that may be used to create more than one worksheet.

Excel – Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 19 Summary Hyperlinks permit the user to move to another file or a Web page on the Internet. Excel worksheets may be saved in formats that can be read by other software programs. Comments are pop-up messages that may be added to cells to provide additional information.