Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft ® Word 2010 Core Skills Lesson 1 Objectives identify elements on the screen use the Quick Access Toolbar use the Ribbon work with text move around the document identify screen symbols use Backstage to save, open, or create new documents switch between documents save in different file formats close a document add document properties © CCI Learning Solutions Inc. 2

Microsoft ® Word 2010 Core Skills Looking at the Screen © CCI Learning Solutions Inc. 3

Microsoft ® Word 2010 Core Skills Looking at the Screen ScreenTips –Quick description of feature © CCI Learning Solutions Inc. 4

Microsoft ® Word 2010 Core Skills Using the Quick Access Toolbar Contains buttons for frequently used commands Can be customized Can be positioned above or below Ribbon © CCI Learning Solutions Inc. 5

Microsoft ® Word 2010 Core Skills Using the Ribbon Tabs work similar to menu commands Contextual ribbons appear when active –Different color than normal interface Use to hide or to show ribbon © CCI Learning Solutions Inc. 6

Microsoft ® Word 2010 Core Skills Using the Ribbon Can use keyboard to activate © CCI Learning Solutions Inc. 7 Press H to access the Home tab Press K to access Line Spacing options

Microsoft ® Word 2010 Core Skills Working with Text Shows where you currently are Moves to the right as you type new text Deleting TextDelete character to the right using Delete Delete character to the left using Backspace Word WrapWhen you fill line with text, next word automatically flows or wraps to next line of paragraph Press Enter to end each paragraph of text Blank LinesParagraph with no text To insert, press Enter To remove, move to blank line and press Delete © CCI Learning Solutions Inc. 8

Microsoft ® Word 2010 Core Skills Identifying Screen Symbols Spelling error Hide top & bottom margins Grammatical error Show top & bottom margins Contextual error Show/hide formatting marks No proofing errors ¶ Paragraph mark A proofing error existsText wrapping mark Check for proofing errors  Tab mark AutoCorrect itemSpaces mark AutoCorrect OptionsSoft page break mark Paste optionsManual page break mark © CCI Learning Solutions Inc. 9

Microsoft ® Word 2010 Core Skills Moving Around in the Document Click to move insertion point Scroll bars Keyboard options (for quick access): –Next/Previous character  /  –Next/Previous wordCtrl+  /  –Beginning/End of lineHome/End –Beginning/End of documentCtrl+Home/End –Next/previous line  /  –Next/previous paragraphCtrl+  /  –Go toCtrl+G © CCI Learning Solutions Inc. 10

Microsoft ® Word 2010 Core Skills Saving Documents Maximum of 255 characters Should identify contents quickly Cannot use: / \ : * ? “ | Word automatically assigns.docx When file name in shaded box, type to replace previous file name Can save file to any location you can access –Be careful about files with same name © CCI Learning Solutions Inc. 11

Microsoft ® Word 2010 Core Skills Saving Documents To save the first time or for changes to existing document: –Click Save on the Quick Access toolbar –Click File, Save –Press Ctrl+S To save document with different name: –Click File, Save As –Press F12 © CCI Learning Solutions Inc. 12

Microsoft ® Word 2010 Core Skills Creating a New Blank Document To create a new blank document: –Click File, New, Blank document –Press Ctrl+N Word assigns name of Document# –Keeps track of new documents created this session © CCI Learning Solutions Inc. 13

Microsoft ® Word 2010 Core Skills Using the New Dialog Box Click File, New © CCI Learning Solutions Inc. 14

Microsoft ® Word 2010 Core Skills Switching Between Documents To switch between multiple documents: –On View tab, in Window group, click Switch Windows, or –click Word button on taskbar to display preview of each open document, or –if Word in Restore Down view, click title bar for document to switch to © CCI Learning Solutions Inc. 15

Microsoft ® Word 2010 Core Skills Saving as Another File Format Use Save as type field in Save As dialog box © CCI Learning Solutions Inc. 16

Microsoft ® Word 2010 Core Skills Working with the Compatibility Mode Check for issues between versions Click File, Info, Check for Issues, Check Compatibility © CCI Learning Solutions Inc. 17

Microsoft ® Word 2010 Core Skills Converting a Document Convert to Word 2010 format –Be very careful if others use earlier version © CCI Learning Solutions Inc. 18

Microsoft ® Word 2010 Core Skills Closing a Document To close document: –Click File, Close –Click –Press Ctrl+W or Ctrl+F4 When all documents closed: –See grey screen with only File tab available © CCI Learning Solutions Inc. 19

Microsoft ® Word 2010 Core Skills Opening a Document To open document: –Click File, Open –Press Ctrl+O or Ctrl+F12 –Click File, Recent May need to navigate to location where file saved © CCI Learning Solutions Inc. 20

Microsoft ® Word 2010 Core Skills Using Document Properties Click File, Info © CCI Learning Solutions Inc. 21

Microsoft ® Word 2010 Core Skills Using Document Properties © CCI Learning Solutions Inc. 22

Microsoft ® Word 2010 Core Skills Using Document Properties © CCI Learning Solutions Inc. 23

Microsoft ® Word 2010 Core Skills Using Downside is every recipient gets own copy of document –Need to merge changes or add comments made by others To send document using in Word: –Click File tab, click Save & Send, click Send Using Send as Attachment Send a Link Send as PDF Send as XPS Send as Internet Fax © CCI Learning Solutions Inc. 24

Microsoft ® Word 2010 Core Skills Using Send as Attachment Creates new message with your document as attachment Send as LinkCreates new message containing hyperlink to document Send as PDFConvert document into PDF (Portable Document Format) before sending Send as XPSConvert document into XPS format before sending Send as Internet Fax Convert document into electronic fax file and send using internet fax software on your local computer © CCI Learning Solutions Inc. 25

Microsoft ® Word 2010 Core Skills Using Save to Web Use web-based storage service –Office Web Applications –Free to use and given 25 GB storage space –Need Windows Live ID to access files in Public folder at any time in My Documents folder only accessible by you To save document to SkyDrive from Word: –Click File tab, click Save & Send, click Save to Web © CCI Learning Solutions Inc. 26

Microsoft ® Word 2010 Core Skills Using Save to Web © CCI Learning Solutions Inc. 27

Microsoft ® Word 2010 Core Skills Using SharePoint Facilitates document sharing for authorized users: –Shared network drives to store documents –Document version control –Workflow control –Social networking – –Other shared communications © CCI Learning Solutions Inc. 28

Microsoft ® Word 2010 Core Skills Using SharePoint To save document to SharePoint from Word: –Click File tab, click Share, click Save to SharePoint © CCI Learning Solutions Inc. 29

Microsoft ® Word 2010 Core Skills Using SharePoint © CCI Learning Solutions Inc. 30

Microsoft ® Word 2010 Core Skills Summary of Lesson 1 identify elements on the screen use the Quick Access Toolbar use the Ribbon work with text move around the document identify screen symbols use Backstage to save, open, or create new documents switch between documents save in different file formats close a document add document properties © CCI Learning Solutions Inc. 31

Microsoft ® Word 2010 Core Skills Review Questions 1.Explain how the Ribbon is organized. 2.Provide examples of when you might use a template to create a new document. 3.Explain why you would save a file in another format other than the Word 2010 document format. 4.How can the Compatibility Mode affect a file? 5.Provide an example of how you might use the information shown for a file’s properties. © CCI Learning Solutions Inc. 32