Event Title Name Erasmus Co-ordinators Workshop June 2012 Audit Simon Darby

Programme of visits Audit requirements Common Issues Reminders Introduction

Programme of visits

On the spot checks; Desk checks (now complete for 2012); Systems/Monitoring visits; Follow up.

Audit requirements

Audit Requirements students-1 Eligibility (extract from SRS); Signed model agreement (mandatory); Standard form (mandatory); Learning Agreement/Training Agreement; Certificate of arrival, departure or attendance( mandatory - must be independently produced).

Audit requirements Students - 2 Transcript; Final report; Proof of receipt – not mandatory but HEI must demonstrate payment successfully made as minimum.

Audit Requirements staff-1 Proof of eligibility (mandatory but letter from HR is sufficient); Signed model agreement (mandatory); Standard form (mandatory); Teaching Agreement/Training Agreement; Certificate of attendance( mandatory - must be independently produced).

Audit requirements Staff - 2 Purpose of visit – to ensure compliance with aims of Erasmus programme; Final report; Proof of receipt – not mandatory but HEI must demonstrate payment successfully made as minimum.

Common Issues

Common Issues -1 Model agreements – lack of; Out of date/non standard model agreements; Purpose of staff mobility; Electronic signatures; Errors in calculation of duration.

Common Issues -2 Backing information to support changes. Loss of transcripts; No final reports; No proof of receipt.

Exceptions If circumstances make it impossible to follow regulations: Contact the Erasmus Help Desk with details as soon as possible Keep documentation Put comments on your mobility report if appropriate (e.g. for short mobilities; force majeure)

Good practice

A growing number of HEIs now pass their visits with no issues raised! Good practice

Thank you