(c) International Road Transport Union (IRU) 2012 ECO meeting on operationalising the TIR Convention in Afghanistan Herat, 24 February 2012

(c) International Road Transport Union (IRU) 2012 Role and responsibilities of ACCI as a TIR issuing and guaranteeing Association and selection of authorised road transport operators Herat, 24 February 2012 Jean Acri Head Customs Affairs / Muratbek Azymbakiev Head TIR Relations Page 2

(c) International Road Transport Union (IRU) 2012 Roles and Responsibilities of the National Association 3 Issuance, control and return of TIR Carnets Deed of Engagement 6 5 Train TIR Carnet Holders Deed of Engagement 4 Apply Risk Management: SafeTIR, quotas, monitoring etc Annex 10 & Deed of Engagement 2 Select reliable TIR Carnet Holders & ensure their continued compliance with the Declaration of Engagement Article 6.4 & Annex 9 II & Deed of Engagement 1 Act as guarantor for persons using the TIR procedure Art. 1(q) Cooperate with Customs to resolve TIR irregularities Deed of Engagement & Deed of Guarantee This list is not exhaustive – summary of some key aspects! Page 3

Legal documents to be signed Customs Association : Deed of Guarantee IRU Association : Deed of Engagement of the IRU towards Associations issuing and guaranteeing ordinary TIR Carnets Association IRU : Deed of Engagement of the Association towards IRU Holder Association : Declaration of Engagement Page 4 (c) International Road Transport Union (IRU) 2012

ASSOCIATION Page 5Page 5 Contractual relations DECLARATION OF ENGAGEMENT GUARANTEE AGREEMENT DEED OF ENGAGEMENT IRUCUSTOMS TIR CARNET HOLDER Page 5 (c) International Road Transport Union (IRU) 2012

Roles & Responsibilities National Associations  Act as surety for persons using the TIR procedure (Article 1 (q) – TIR Convention)  Select reliable TIR Carnet Holders & ensure their continued compliance with the TIR Convention- Annex 9 part 2 & IRU Rules and Regulations (Controlled Access, Article 6.4 & Annex 9 part 2) Page 6 (c) International Road Transport Union (IRU) 2012

Roles & Responsibilities National Associations  Issue, control and return of TIR Carnets  Apply Risk Management: SafeTIR, quota, etc.  Train TIR Carnet Holders  Co-operate with Customs to resolve TIR irregularities Page 7 (c) International Road Transport Union (IRU) 2012

Association: autorisation of TIR Holders  Minimum conditions and requirements for transport operators a)Proven experience in regular international transport b)Sound financial standing c)Proven knowledge in the application of the TIR Convention d)Absence of serious or repeated offences against Customs or tax legislation e)An undertaking in a written declaration of commitment (to the association) Page 8 (c) International Road Transport Union (IRU) 2012

TIR Convention, Annex 9, Part II, Article 1, a)  Check official company registration  Verify the International Licence of the company  Conduct active research for reputation  Control the numbers and TIR certification of vehicles  Check Certificate of Professional Competence of directors and main shareholders (CPC)  Check proof of past business operations, CMR, orders and other documents Proven Experience Controlled Access Page 9 (c) International Road Transport Union (IRU) 2012

Who does what: Proven Experience (c) International Road Transport Union (IRU) 2012 Actions & documents required Association Competent Authorities Registration Collect documents Validate International Licence CollectValidate Research Reputation Collect and monitor Provide information VehiclesCollectValidate CPCCollectValidate CMR Collect and analyse … Page 10

TIR Convention, Annex 9, Part II, Article 1, b) Sound Financial Standing Controlled Access Demand proof of financial viability: Credit Rating (e.g. Moody’s), Bank referenceDemand proof of financial viability: Credit Rating (e.g. Moody’s), Bank reference Verify company’s financial status with National Authorities, Tax Office, Commercial RegistersVerify company’s financial status with National Authorities, Tax Office, Commercial Registers Check Annual Company Accounts, ReportsCheck Annual Company Accounts, Reports Bank Guarantees & cash deposits by Holders to participate in the TIR systemBank Guarantees & cash deposits by Holders to participate in the TIR system Page 11 (c) International Road Transport Union (IRU) 2012

Who does what: Financial Standing Actions & documents required Association Competent Authorities Viability Collect and check Validate as required Credit rating Request and monitor public information Validate as required Accounts Audit Report Collect, analyse Validate as required Page 12 (c) International Road Transport Union (IRU) 2012

TIR Convention, Annex 9, Part II, Article 1, c) Proven knowledge in the application of the TIR Convention Controlled Access  Check the knowledge of the future Holder of TIR Carnet  Provide training for management and staff Page 13 (c) International Road Transport Union (IRU) 2012

Who does what: Knowledge Actions & documents required Association Competent Authorities CPC in the name of TIR Holder Verify CPC with issuer and interview Confirm Training of TIR Responsible (e.g. TIR Certificate) Provide and keep a record thereof in Holder’s file Co-operate Refreshment courses Maintain necessary level of knowledge and keep records Co-operate, if required Page 14 (c) International Road Transport Union (IRU) 2012

TIR Convention, Annex 9, Part II, Article 1, d) Absence of serious or repeated offences against Customs or tax legislation Controlled Access Verify the absence of previous offences by all involved in the company Verify the absence of previous offences by all involved in the company Positive evidence of “clean sheet” Positive evidence of “clean sheet” Check the reputation Check the reputation Keep informed of changes in directors, the main shareholders, the staff Keep informed of changes in directors, the main shareholders, the staff Be aware, and keep verifying Be aware, and keep verifying Page 15 (c) International Road Transport Union (IRU) 2012

Who does what: Absence of repeated offences against Customs or Tax legislation Actions & documents required Association Competent Authorities Check absence RequestConfirm ReputationInterviewConfirm Monitor with public information Page 16 (c) International Road Transport Union (IRU) 2012

Controlled Access ! Continuous Monitoring of status of Holders of TIR Carnets TIR Convention, Annex 9, Part II, Article 6 “The authorisation for access to the TIR procedure does not constitute in itself a right to obtain TIR Carnets from the Associations” Associations have the absolute right to refuse authorisation, to suspend or to exclude a transport company at any time… ! Page 17 (c) International Road Transport Union (IRU) 2012

 Association’s role : 1. physical handling of TIR Carnets Ordering, storing, reportingOrdering, storing, reporting 2.Issuance of TIR Carnets Quota for TIR Holders, issuance and tracking Quota for TIR Holders, issuance and tracking 3.Return and control of TIR Carnets Return to association, return to IRU Return to association, return to IRU Association’s TIR Carnet Management Page 18 (c) International Road Transport Union (IRU) 2012

Physical handling of TIR Carnets 6 month estimate is made in June & December (Printer’s production orders and IRU stock control) Send TIR Carnet order 6 weeks before desired delivery date to: Fax : or IRU confirms each order with a delivery date TIR Carnets are printed TIR Carnets are sent to the Association Page 19 (c) International Road Transport Union (IRU) 2012

Issuance of TIR Carnets: Quotas Multiple of vehicles authorised for TIR Transport The quota must never be exceed The Association can later reduce or increase the quota without agreement from the Holder Maximum number of TIR Carnets that can be in Holder’s possession at any one time: Page 20 (c) International Road Transport Union (IRU) 2012

Issue of TIR Carnets Issue of TIR Carnets (Association’s Manual: Section 6)  The Association must keep detailed records: of each company admitted to the TIR system of each company admitted to the TIR system of issued TIR Carnets of issued TIR Carnets  Secure procedures must be in place TIR Carnets must be given only to authorised persons Page 21 (c) International Road Transport Union (IRU) 2012

Issue of TIR Carnets  Validity : 60 days as from the day after its issuance  The Association must register electronically the details on issued TIR Carnets  Daily electronic transmission to the IRU of details on issued (and returned) TIR Carnets. Harmonised Software is deployed by IRU for this purpose (AskTIR / ATIRS98) Page 22 (c) International Road Transport Union (IRU) 2012

Top half filled in by the TIR Association Field 1 : Expiry date : Field 2: Name of Issuing Association Field 3:Name, address & Holder ID number (usually stamped) Field 4: Official stamp and signature of the Association TRANSPORT Cny, 16 Green Street - Kabul - STAMP Cover page ACCI Page 23 (c) International Road Transport Union (IRU) 2012

Return of TIR Carnets to Association  Advise IRU daily & electronically of the details of returned TIR Carnets  Perform both physical checks & data reconciliation checks on every TIR Carnet  If TIR Carnet is declared lost or stolen, Association must inform IRU immediately. Page 24 (c) International Road Transport Union (IRU) 2012

Physical Checks on Returned TIR Carnets Physical Checks on Returned TIR Carnets (Association’s Manual: Section 13) Date of Customs acceptance should be within the validity dateDate of Customs acceptance should be within the validity date Validity: Unused vouchers (check for name of the TIR Holder)Unused vouchers (check for name of the TIR Holder) Remove additional vouchersRemove additional vouchers Vouchers: Are the goods HVG/MHV and if so have the correct guarantees been lodged?Are the goods HVG/MHV and if so have the correct guarantees been lodged? Yellow goods- manifest Is an approved subcontractor used ?Is an approved subcontractor used ? Subcontractor: “Procès verbal” filled in?“Procès verbal” filled in? Customs stamp on last green counterfoil ?Customs stamp on last green counterfoil ? SafeTIR termination data available?SafeTIR termination data available? Pre-notifcation received?Pre-notifcation received? Checking for proper discharge no conditionsno conditions okok with reservationwith reservation Initiate enquiriesInitiate enquiries not terminatednot terminated Initiate enquiriesInitiate enquiries Terminated with … Page 25 (c) International Road Transport Union (IRU) 2012

Return of TIR Carnets to IRU TIR Carnet returned by the Holder to the Association must be returned to IRU within 4 monthsTIR Carnet returned by the Holder to the Association must be returned to IRU within 4 months Return to Association Batch TIR Carnets for monthly return to IRUBatch TIR Carnets for monthly return to IRU Batch Separate issued/used from issued/unused TIR CarnetsSeparate issued/used from issued/unused TIR Carnets Separate Remove all unused vouchers from “used” TIR CarnetsRemove all unused vouchers from “used” TIR Carnets Remove All TIR Carnets are archived for 27 months at IRU.All TIR Carnets are archived for 27 months at IRU. Archive All TIR Carnets should be returned to IRU by 25 months after their invoice date.All TIR Carnets should be returned to IRU by 25 months after their invoice date. Return to IRU Page 26 (c) International Road Transport Union (IRU) 2012

Conclusion Association’s role is crucial for risk management vis-à-vis Customs, IRU and other associations. ASKTIR software for managment of TIR activities of the Association will help carrying out those tasks. Association’s TIR Carnet Management Page 27 (c) International Road Transport Union (IRU) 2012

TIR Training Resources Page 28 (c) International Road Transport Union (IRU) 2012

TIR Training Resources Brochures & Presentations Movies Interactive Training and more… Page 29 (c) International Road Transport Union (IRU) 2012

TIR Training Resources for TIR Associations Page 30 (c) International Road Transport Union (IRU) 2012

TIR Training for Associations WCO-IRU TIR Distance Learning Programme 14 Training modules on all key aspects of the TIR System – Currently available in EN, FR, RU and soon Arabic and Spanish IRU TIR Distance Learning for Associations 11 Training modules necessary to fully understand the associations’ requirements to operate the TIR System Interactive Training on IRU TIR-EPD Association and Holder’s view Page 31 (c) International Road Transport Union (IRU) 2012

“How to fill in a TIR Carnet” brochures Available in 12 languages Movies – TIR System and IRU TIR- EPD Full set of TIR PowerPoint Slides available in EN,FR and RU Access to IRU Interactive Training workshops TIR Training for Associations Page 32 (c) International Road Transport Union (IRU) 2012

TIR Training Resources for Customs Authorities Page 33 (c) International Road Transport Union (IRU) 2012

WCO-IRU TIR Distance Learning Programme 14 Training modules on all key aspects of the TIR System – Currently available in EN, FR, RU and soon Arabic and Spanish “How to fill in a TIR Carnet” brochures Available in 12 languages Movies – TIR System and IRU TIR-EPD Access to IRU Interactive Training workshops TIR Training for Customs Authorities Page 34 (c) International Road Transport Union (IRU) 2012

TIR Training Resources for Customs Authorities All customs officers can grant access to this learning programme through the WCO training websites: Page 35 (c) International Road Transport Union (IRU) 2012

TIR Training Resources for TIR Holders Page 36 (c) International Road Transport Union (IRU) 2012

Interactive Training on IRU TIR-EPD Holder’s view “How to fill in a TIR Carnet” brochures Available in 12 languages Movies – TIR System and IRU TIR- EPD Access to TIR Training workshops through their TIR Issuing Association? TIR Training for TIR Holders Page 37 (c) International Road Transport Union (IRU) 2012

IRU TIR Training Resources - available to all TIR Associations via the website or directly through: tirtraining.iru.org Page 38 (c) International Road Transport Union (IRU) 2012

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The WCO-IRU TIR Distance Learning course is available in English, French and Russian Arabic and Spanish will be available soon! Page 40 (c) International Road Transport Union (IRU) 2012

WCO-IRU TIR Distance Learning The 14 basic lessons cover the following topics: 1. The TIR System 2.Customs Transit and Key principles of the TIR System 3.The TIR Convention and the Contracting Parties 4.TIR Guarantees and Contractual Relationship 5.The TIR Carnet 6.How to fill in a TIR Carnet 7.Incidents and Accidents – The Certified Report 8.Risk Management in the TIR System 9.Entering and viewing SafeTIR Data and Best Practices 10.TIR Claims 11.Roles and Responsibilities of the actors involved 12.TIR System Administrative Structure 13.Limitations on TIR 14.The TIR System and the EU Customs Union Page 41 (c) International Road Transport Union (IRU) 2012

New – a TIR Distance Learning Course for Associations is available in English Page 42 (c) International Road Transport Union (IRU) 2012

TIR Training for Associations The new 11 lessons cover the following topics: 1.Authorisation of TIR Carnet Holders 2.Fleet Management 3.Guarantees required from TIR Carnet Holders 4.Subcontractors 5.Suspension of issuance of TIR Carnets; Exclusion and Revocation of Authorisation of Holder to the TIR System 6.TIR Carnet Management: Ordering, Storage, Issue, Control And Return 7.TIR Carnet Management: Irregularities and Incentives for the Implementation of Risk Management Measures 8.The TIR Basic File 9.SafeTIR and the Reconciliation Procedure 10.Claims Procedures for Associations 11.The Insurance System Page 43 (c) International Road Transport Union (IRU) 2012

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