M ODULE 5 – S HARE P OINT 2010 C ONTENT T YPES

Department Administrators Grant User access Define site content and document structure Content Approval prior to publishing Business Unit Collaboration Champion Define taxonomy Promote sites/content to formal structure Policies and standards Site Administrators Build and manage sites and workspaces Add Users Collaborate BU Search BU Site Directory BU news BU Contacts Home My Corp HR My Travel Corporate Directory Corp Communications LegalFinanceI/SSales Business Unit Home Transient sites Workspaces

Type of Content in your organization such as Contracts, Videos, Presentations etc. Manage multiple types of content from one location Reduce number of fields presented to user Use multiple templates in a Document Library Use Content Query Web Part to rollup data Quickly create Lists and Libraries Change content type and push changes Find things later

Letterhead/Letters Contracts Policies Procedures

Template Columns for Metadata Information Management policies Workflows Custom Forms Document Information Panel

List content types Site content types Enterprise content types

Item Document Pages Articles Tasks Contacts Images Etc.

Plan Create Site Columns Create Content Type Add Site Columns to Content Type Connect Content Type to Lists

SharePoint Many content types and formats Documents Images / media Wikis / blogs / discussions People records Business data Events Residing in a single system Created and managed through a common process Searchable through one search engine Taxonomy Methodical classification and categorization Controlled tagging vocabulary Faceted; multiple points of access Systematically governed Maps organizational knowledge Contextualizes content Improves search precision and recall Facilitates information discovery Findability  Actionability  Business value

Enterprise Home Page Department A Site “Sales” Department B Site “R&D” Department C Site “Manufacturing” Team 1 Site Team 2 Site Define Site Columns, Content Types and Term Stores at the Enterprise or Department level; e.g., Document types Products and services Regions Metadata definitions and values from the Enterprise Site Columns are propagated through the site hierarchy.