Vendor Responsibility Prevent Fraud, Waste & Abuse by Determining Your Vendor is Responsible Irene Waldorf Kellie Brandoline Cindy Palmer

Today What’s Important When Reviewing a Vendor for Stimulus Projects Suggested Resources How the New York State VendRep System Can Help

Vendor Responsibility responsibleA responsible vendor has the capacity to fully perform its contractual obligations, and the integrity to justify the award of public dollars

Vendor is Required to: Maintain Their VendRep Health Self-Disclosure - Vendor Responsibility Questionnaire (CCA-2) Be Responsive

State Agency is Required to: Confirm information provided by the vendor Review and assess other available information Make a Responsibility Determination

OSC is Required to: Approve State Contracts >$50,000 Review State Agency’s Processes Conduct Independent Review of Vendor Approve/Non-Approve

Vendor Responsibility Factors Legal Authority to do Business Integrity Financial & Organizational Capacity Past Performance

Legal Authority Debarment Licenses Operating Certificates Charities Registration Workers’ Comp Insurance & Disability Benefit Coverage

Integrity Criminal Indictments or Convictions Outstanding Tax Liabilities Liens, Judgments & Warrants Non-Responsibility Finding

Financial & Organizational Capacity Adequate Resources Bankruptcy Recent Government Audits

Past Performance State Agency’s Experience Early Contract Termination for Cause Contract Abandonment Better Business Bureau

Best Tools Vendor Responsibility Questionnaire –Online in VendRep System –Paper Suggested Internet Resources

General Information

Vendor’s Website

Let’s Look at the Factor: Legal Authority to do Business

Economic Development: M/WBE

Registered to do Business

Licensed Professionals

NYS Debarment

Worker’s Comp Insurance

Central Contractor Registration

Federal Debarment Excluded Parties List

Let’s Look at the Factor: Integrity

Debarment - Massachusetts

Debarment – New Jersey

Debarment – Connecticut

Debarment – Pennsylvania

Disqualified – SCA New York City – School Construction Authority

Federal Contractor Misconduct

Let’s Look at the Factor: Financial & Organizational Capacity

NYS Division of Corporations

Accurint

Not-For-Profit Agencies

Let’s Look at the Factor: Past Performance

New York City Vendex

Open Book New York

What’s in the VendRep System? Questionnaires – Certified by Vendor with History Contract Data – All Approved Transactions since April 2003 Contract Status –Agency-specific –Available to Vendor

Let’s Take a Tour Comptroller’s Website New York State VendRep System

OSC Help Desk – For Your Use

THANK YOU!!