Event Title Name Erasmus Co-ordinators Workshop July 2011 Guidelines for co-ordinators David Hibler and Joanna Collins

Programme changes Reminders Timetable The UK context Introduction

Programme Changes

Programme changes Participation of Croatia and Switzerland Luxembourg participation Staff flat rate payments Supplementary payments Language training Virement

Staff flat rate payments EC requirement Maximum levels for each country – Operational Handbook Duration of assignment + two days travel Certificates of attendance Evidence of expenditure not needed Travel limit 500 – actuals paid, receipts needed

HEIs decide what to pay - maximum rates, actuals, institutional rates BC cannot advise on tax HEIs decide use of balance of funds Staff flat rate payments

Supplementary payments All payments may be subject to audit. Widening participation 500As defined by your registry Priority countries 400In Operational Handbook Short-term work placement for students in higher vocational education Up to two months Receipted travel expenses

Language preparation Can be supported: OM EILC DAAD on-line German courses

Virement After second allocation 100% of SM studies to placement 20% of SM placement to studies 100% of teaching to training 20% of training to teaching 100% of OM to student or staff mobility 20% of staff mobility to student mobility

Reminders

Reminders: Student entitlements Fee waiver (Student mobility, over 24 weeks, eligible for UK support) Maintenance of grants and loans

Reminders- general No double funding (Comenius assistants, Leonardo da Vinci mobility) Incoming staff mobility (teaching) Use of returning Erasmus students for promotion in schools

Use of OM grants To support Erasmus mobility only Paid per mobility Dont report on how spent Report numbers of mobilities (outgoing, incoming staff from an enterprise) Pay back if decreases (over 10%)

Use of OM grants Many possible uses: - Administration - Quality and m&e - Academic and other partnership arrangements - Visiting prospective partners with EUC - Selecting and supporting individuals - Language preparation - Information and publicity - Staff and student feedback - ECTS-related activity and Diploma supplement etc

Timetable

31 MayGrant Agreement issued 30 SeptAgreement to NA 4 weeksInitial payment Subject to signed agreement & final report NovemberInitial payment All payments made 16 JanuaryInterim report (SM) On-line from 12 Dec 10 FebruaryInterim report (TM) On line from 9 Jan 19 MarchAmended Agreement 13 AprilSecond payment Subject to signed agreement

Timetable JulyFinal report (SM and TM) 15 SeptemberStatement of expenditure sent 30 SeptemberReturn of SoE 31 OctoberRecoveries issued 30 SeptemberIndividual staff and student reports

UK Context

2011 Allocation 2010/11 - Application numbers (increase on 2009/10) SM: 7.5% (16695:15536) TM: 3.5% (3835:3705) - Weighting - application : past performance - Results - 94% of student application numbers granted - 71% of staff application numbers granted 2011/12 - Application numbers (increase on 2010/11) SM: 6.5% (17773:16695) TM: 5.4% (4042:3835) - Weighting - application : past performance - Results - 93% of student application numbers granted - Results - 84% of staff application numbers granted

UK Context: Where are we now? 2007/082008/09+ / -2009/10+ / /11 (Projected)+ / - SM (Study)7,5257, %8, %8, % SM (Placement)2,7263, %3, %4, % SM Total10,25110, %11, %13, % Staff Mobility1,5831, %1, %2, %

Thank you