International Congress and Convention Association ICCA Data Workshop Seville Willy Cortus, Sebastian Sew 07 July 2005 iccaworld.com.

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Presentation transcript:

International Congress and Convention Association ICCA Data Workshop Seville Willy Cortus, Sebastian Sew 07 July 2005 iccaworld.com

Content 1 Introduction 2 Association Database 3 Association Database Case Study 4 Q & A iccaworld.com

Content 1 Introduction 2 Association Database 3 Association Database Case Study 4 Q & A iccaworld.com

Association Database Fields & Functions International Congress and Convention Association ICCA DATA Workshop Association Database

1. My ICCA Login 2. Series 3. Events 4. Mail merge International Congress and Convention Association ICCA DATA Workshop Association Database Login

iccaworld.com

Series/Events? Association: ICCA, Amsterdam Head Office Series (1): ICCA Congress & Exhibition Events: 44th: Nov. 2005, Montevideo, UY Series (2): ICCRM Events: 11th: July 2005, Seville, ICCA DATA Workshop Association Database

1. My ICCA Login 2. Series 3. Events 4. Mail merge International Congress and Convention Association ICCA DATA Workshop Association Database

iccaworld.com

Screenshot Series Search

Output & Navigation Buttons ICCA DATA Workshop Association Database - Series Events Show serie list Bookmarks Notes Print Export Save selection Open selection Back Main

iccaworld.com Screenshot Series Search

Result Buttons ICCA DATA Workshop Association Database - Series Find Reset Show Series Full Show Series List

iccaworld.com Screenshot Series Search

Selection criteria sections 1. Free Text 2. General Series Criteria 3. Profile Updates 4. Search Criteria in History ICCA DATA Workshop Association Database - Series

1. Free Text - Series Searches on Series information: Name of the Series, Series # and Subject matter Organisation information: Name Organisation, Address, Postal code, City, Country, Contact and Function ICCA DATA Workshop Association Database - Series

Selection criteria sections ICCA DATA Workshop Association Database - Series 1. Free Text 2. General Series Criteria 3. Profile Updates 4. Search Criteria in History

iccaworld.com 2. General Series Criteria ICCA DATA Workshop Association Database - Series

2. General Series Criteria Series # Titles series Rotation area series Opens a separate window ICCA DATA Workshop Association Database - Series

iccaworld.com ICCA DATA Workshop Association Database - Series

iccaworld.com 2. General Series Criteria

Selection criteria sections ICCA DATA Workshop Association Database - Series 1. Free Text 2. General Series Criteria 3. Profile Updates 4. Search Criteria in History

ICCA DATA Workshop Association Database - Series

Selection criteria sections ICCA DATA Workshop Association Database - Series 1. Free Text 2. General Series Criteria 3. Profile Updates 4. Search Criteria in History

3. Attendance & Exhibition ICCA DATA Workshop Association Database - Series

3. Search Criteria in History May not have been City Must have been Country Year>= <= ICCA DATA Workshop Association Database - Series

ICCA DATA Workshop Association Database - Series Sample Search

Sample Search for potential congresses that could come to Spain ICCA DATA Workshop Association Database - Series Sample Search

iccaworld.com

ICCA DATA Workshop Association Database - Series Sample Search

iccaworld.com

ICCA DATA Workshop Association Database - Series Sample Search Opens a separate window

ICCA DATA Workshop Association Database - Series Sample Search

iccaworld.com

1. My ICCA Login 2. Series 3. Events 4. Mail merge International Congress and Convention Association ICCA DATA Workshop Association Database - Events

iccaworld.com

ICCA DATA Workshop Association Database - Events

Free Text - Events Searches on Events information: Name of the Events, Events # and Subject matter Organisation information: Name Organisation, Address, Postal code, City, Country, Contact and Function ICCA DATA Workshop Association Database - Events

iccaworld.com ICCA DATA Workshop Association Database - Events

iccaworld.com Events # Title event Subject City Country Name Congress Secretariat/ Organising Committee Date event Attendance # Commercial exhibition Fields from Events (Please tick if a commercial exhibition should be attached to the meeting) ICCA DATA Workshop Association Database - Events

iccaworld.com ICCA DATA Workshop Association Database - Events

When updated/added?

iccaworld.com ICCA DATA Workshop Association Database - Events

iccaworld.com

ICCA DATA Workshop Association Database - Events

Event profile iccaworld.com

ICCA DATA Workshop Association Database - Events Event profile

1. My ICCA Login 2. Series 3. Events 4. Mail merge International Congress and Convention Association ICCA DATA Workshop Association Database – Mail merge

Mail merge? How to export profiles Online and use this information to generate personalised letters? ICCA DATA Workshop Association Database - Mail merge

Mail merge! Steps to generate direct mail: 1. Make selection Online 2. Export the profiles 3. View and check them in MS Excel 4. Save the file in MS Excel Workbook Database format 5. Connect this Database to MS Word (Mail merge) 6. Insert the fields needed in the letter 7. Mail merge! ICCA DATA Workshop Association Database - Mail merge

iccaworld.com ICCA DATA Workshop Association Database - Mail merge

iccaworld.com

ICCA DATA Workshop Association Database - Mail merge

ICCA DATA Workshop Programme – Hot Leads Association Database New or updated profiles: Series Events International Organisations Key Contacts What’s hot?

ICCA DATA Workshop Programme – Hot Leads Association Database

iccaworld.com

Content 1 Introduction 2 Association Database 3 Association Database Case Study 4 Q & A iccaworld.com