PBMS Using the Reports Feature ASCA 1

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Even Better Reports in the Near Future – Trend Data 5

Daily Cost Per Inmate: 5-Year Trend 6

Assault Rate Per Inmate: 5-Year Trend 7

% Positive Random Drug Tests: 5-Year Trend 8

Ten System Reports 1. Monthly Facility Performance Measures Report 2. Monthly Organization Performance Measures Report for DOC Facilities 3. Monthly Organization Performance Measures Report for Outsource/ Non-DOC Facilities 4. Yearly Organization Performance Measures Report for DOC Facilities 5. Organization Characteristics Report 6. Facility Characteristics Report 9

Ten System Reports - continued 7. My Comparative Organizations Report 8. Key Indicator Status Report 9. Organization Administrator Facility Data Entry Tracking Report 10. Organization Administrator User Data Entry Tracking Report Report Notes: Reports are user privilege, must give user the privilege Must turn off “pop up blocks” to view the pdf reports.” 10

1. Monthly Facility Performance Measures Report Purpose - Report of Facility Level Performance Measures and Key Indicators Process: Select one Facility or all Facilities Select Start and End Reporting Months Format: If all facilities are selected, the report will print facility by facility Format – Excel 11

1. Monthly Facility Performance Measures Report – Multi-Months 12

1. Monthly Facility Performance Measures Report – Multi-Facilities 13

2&3. Monthly Organization Performance Measures Report Purpose - Organizational Level Performance Measures and key indicators Types of reports - Two: DOC facilities versus one for Non-DOC facilities Process - Select Start and End Reporting Months If there are no Non-DOC facilities for an agency, the system will not allow the user to select a Reporting Month Format: Excel report 14

2/3. Monthly Organization Performance Measures Report 15

4. Yearly Organization Performance Measures Report Purpose - Organizational Performance Measures that are collected on a yearly basis - right now only recidivism Report is for DOC facilities only Select Start and End Reporting Years Format - Excel 16

4. Yearly Organization Performance Measures Report 17

5. Organization Characteristics Report Purpose - Organizational Characteristics for a specific month Process: Select Start and End Months Format : Excel report 6. Facility Characteristics Report Purpose - Facility Characteristics for a specific month Process: Select Start and End Months Format : Excel report 18

Organization and Facility Characteristics Reports 19

7. My Comparative Organizations Report Purpose: Allows an agency to compare itself organization against other organizations on a key indicator Options: Comparative organizations must be either DOC on Non-DOC Preliminary task - Generate Potential List of Comparative Organizations to select comparative organizations (Task under to the Menu tab.) 20

My Comparative Organizations Report Select by: General organization information Region (Northeast, Midwest, South, or West) Scope of responsibility Sentence length statistics Crime distribution statistics Inmate demographics Admission status System will generate a list of comparative organizations 21

My Comparative Organizations Report Return to My Comparative Organizations Report Select Reporting Month Select a Key Indicator Select DOC or Non-DOC Facilities Click submit for the PDF report 22

7. My Comparative Organizations Report 23

8. Key Indicator Status Report Purpose: Determine which agencies have reported data for the key indicators during a specific month. Process: Select Reporting Month Format: Excel file showing all jurisdictions (columns) and all Key Indicators (rows). Cells marked with an “X” indicate that data have been entered. 24

8. Key Indicator Status Report 25

9. Organization Admin Facility Data Entry Tracking Report Purpose: Determine organization and facility-level data entered for a specific year. Process: Select your organization and a reporting year Formant: Excel file showing the jurisdiction and facilities (rows) and each month of the selected year (columns). Cells marked with an “X” indicate that data has been entered. 26

9. Organization Admin Facility Data Entry Tracking Report 27

10. Organization Admin User Data Entry Tracking Report Purpose: Identifies who input the data entry per facility and for the agency for each month of the year. Process: Select your organization and a reporting year Format: Excel file showing the jurisdiction and facilities (rows) and each month of the selected year (columns). Cells contain the UserID for the person who entered the data for a particular month 28

10. Organization Admin User Data Entry Tracking Report 29

Downloading the Database Purpose - To enable agency to: Conduct more detailed analyses, Control multiple factors, and Generate non-standard reports not generated by the system Format - Database downloads into Excel (.xls) Options: Select All Data for All Organizations, All Data for Your Organization, or A specific month of your organization’s data Analyses can programmed in Excel, Access, SPSSx, etc. for the agency’s use. 30