Microsoft Office 2007: Introductory 1 Word Lesson 7 Working with Documents

Inserting Page Breaks 2 Page Break—place where one page ends and another begins Word automatically inserts page breaks where they are needed, but you can insert a page break manually. Insert tab>Pages group>Page Break button Or Ctrl + Enter

Understanding Content Controls 3 Content controls—special placeholders designed to contain a specific type of text, such as a date or the page number When you click a content control, the entire control is selected and a title tab appears at the top or to the left of the control. For most controls, you simply start typing, and the text you type replaces the placeholder text.

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Inserting Headers, Footers, and Page Numbers 5 Headers and footers—allow you to include info., such as the page number, on each page of a document. Header—text at the top of each page Footer—text at the bottom of each page

Inserting Headers, Footers, and Page Numbers (continued) 6 Insert tab>Header & Footer group>Header or Footer button When the header or footer area is active, the Header & Footer Tools Design tab appears on the Ribbon. This tab contains buttons you can use to insert elements such as the date, time, and page numbers.

Inserting Headers, Footers, and Page Numbers (continued) 7 Page numbers are included in some of the header and footer styles. Insert tab>Header & Footer group>Page Number button or on the Header & Footer Tools Design tab If a header or footer already exists, the page number style you choose replaces it.

Modifying Document Properties 8 File properties—identifying info. about the file, such as the author’s name and the date the file was created Office button>point to Prepare>click Properties The Document Information Panel appears at the top of the document window.

Inserting a Cover Page 9 You can quickly create a cover page by inserting one of the many predesigned cover pages available with Word. Insert tab>Pages group>click the Cover Page button A gallery of cover pages opens.

Creating New Sections 10 Section—part of a document that has a different layout For example, you might want to format only part of a page with columns. You can also have different headers and footers, page numbers, margins, orientation, and other formatting features in different sections. Page Layout tab>Page Setup group>click the Breaks button

Using the Research Tool 11 Word provides online access to a dictionary, thesaurus, encyclopedia, and other resources to help you research information. You need an Internet connection for all research resources except the dictionary, thesaurus, and translation tool. Review tab>Proofing group>Research button

Creating Tables 12 Table—text or numbers in rows and columns, similar to a spreadsheet Cell—intersection of a row and column Insert tab>Tables group>Table button To enter text in a table, click in a cell, and then type. To move to the next cell to the right, press the Tab key or click in the cell.

Creating Tables (continued) 13 Table Tools Layout tab on the Ribbon: Inserting or deleting a row or column Deleting cells or the entire table. Changing the width of columns and the height of rows. Splitting cells to transform a column or row into two or more. Merging cells to create one large cell out of several small cells.

Creating Tables (continued) 14 Formatting Tables: The easiest way to format a table-- Table Tools Design tab>Table Styles group You will be able to: Treat the first and last rows or the first and last columns differently than the rest of the rows and columns in the table Add shading to every other row or every other column Manually format text Select the entire table and position it on the page Change the color of the table lines and the cell fill color Change the alignment of text in a cell Add color to borders

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Converting Text into Tables 16 You can convert text you have already typed into a table. Select the text you want to convert to a table. Insert tab>Tables group>Tables button>Convert Text to Table Word converts the text to a table by creating columns from text separated by a comma or a tab, and by creating rows from text separated by a paragraph marker.

Sorting Text 17 ascending order (a to z) or smallest to largest # descending order (z to a) or largest to smallest # click anywhere in the table>Table Tools Layout tab>Data group>Sort button In the Sort dialog box, you can choose the options for the sort.