Event Title Name Erasmus Co-ordinators Workshop July 2011 Erasmus For Beginners Kathryn Whittaker

Student Mobility (SM) - Study periods (SMS) - Work placements (SMP) Staff Mobility (TM) - Teaching staff mobility (STA) - Staff training mobility (STT) Organisation of Mobility (OM) Types of funding (covered by NA contract)

General eligibility rules Erasmus University Charter (EUC) Inter Institutional Agreement Mobility grants awarded only to those who are: - Registered as a student at an institution which holds an EUC - Employed by an institution which holds an EUC

Participating Countries European Union Member States*: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania Slovakia, Slovenia, Spain, Sweden, UK * Includes the following regions: Canary Islands, Guadeloupe, Martinique, French Guiana, Réunion, Azores, Madeira European Economic Area States: Iceland, Liechtenstein, Norway, Switzerland Candidate Countries: Turkey, Croatia

Student Mobility

Study periods Grants Minimum / maximum duration and eligible period Fees and waivers Student contract Disability Erasmus Student Charter

Work placements Grants Minimum / maximum duration and eligible period Fees and waivers Student contract Disability Erasmus Student Charter

Supplements Priority countries Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Greece, Hungary, Latvia, Lithuania, Malta, Poland, Romania, Slovakia, Slovenia and Turkey. Widening participation Encourage students who come from groups which are under-represented and those eligible for widening participation premiums on your institutional registry systems.

EILCs Specialised courses in less widely spoken and taught languages Student application through the Erasmus office at their home institution Grant is paid for the duration of the EILC of between 2 – 6 weeks Completed prior to Erasmus period

Erasmus Student Charter Learning agreement / Training agreement Student contract Transcript of records Certificate of attendance Documents for Mobility

Staff Mobility

Teaching and Training Flat rate payments Disability Length - 1 to 6 weeks If less than 1 week, minimum of 5 hours teaching* All staff mobility must be completed by 31 July 2012 * Shorter periods may be permitted for staff training subject to institutional justification

Documents for mobility Teaching agreement / Training agreement Teaching/ Work Programme Transcript of records Certificate of attendance

Organisation of Mobility

Organisation of Mobility per capita grant based on numbers Supports outgoing and incoming mobility Flexibility No reporting Institutional responsibility May be subject to EC audit If no outgoing mobility pay back 10% rule

General

In Euros Allocation – set monthly student grants Paid within 45 days of signature by both parties subject to: /11 SM & TM final reports submitted to NA - No outstanding LLP debts Bank charges must be borne by institution Erasmus Mobility funds must be held in clearly designated account Payments

Required for all mobility between HEIs* Outline model provided in operational handbook Signed and in place before mobility Otherwise no deadline Duration Review clause NA can help find partners * Mobility between HEI and Enterprise legally bound by individual student Training Agreement Inter-institutional agreements

Web-based for both interim and final reporting Data fields given in Contract Annexes The co-ordinator will be sent log-in details Reporting Mobility to NA

Reporting – Key dates All written reports- - student - teacher - staff training - 30 September 2012 SM Interim Report16 January 2012 TM Interim Report10 February 2012 SM and TM Final Report31 July 2012

Reporting – basics Collect information according to data fields (see Annexes) Standard procedure – follow the instructions! Problems - contact the British Council Importance of Interim Report – include all data ** RESPECT THE DEADLINES **

Mobility Contract : Head of Institution (or authorised signatory) – June to September Receipts from Interim and Final Reports : Erasmus coordinator Supplementary Mobility Contract : Head of Institution (or authorised signatory) – March to May Statement of Expenditure from Final Reports : Head of Institution, Head of Finance (or authorised signatory) – August to September Signatures

Erasmus-Information Electronic discussion group A closed mailing list for the NA to: Disseminate information Provide advice or assistance to all institutions To subscribe colleagues NA and request subscription

Erasmus-Tempus-Talk Electronic discussion group An open discussion group f or institutions to Share ideas Seek opinions To subscribe colleagues NA and request subscription

Thank you