Karen A. Galuchie IEEE Development & Grants Officer Applying for Grants Karen A. Galuchie IEEE Development & Grants Officer TAB Finance Workshop 16 March 2009 IEEE Operations Center, Piscataway, NJ, USA

3/27/2017 What is a Grant? A type of financial assistance award for the conduct of research or other program as specified in the grant proposal.

IEEE Development Office Helps IEEE Units Identify funding sources Draft and edit proposals Understand and follow funding agency submission guidelines Obtain required IEEE approvals Submit proposals Registered with grants.gov and NSF’s Fastlane

How to Prepare a Grant Proposal Develop the proposal idea What will the project accomplish? Why is the project needed? What are the goals and objectives? Who will benefit? When will the project occur? Who will manage the project?

How to Prepare a Grant Proposal Develop the proposal idea (cont.) Who will serve as the Principal Investigator (PI)? How will the results be measured? How much funding is needed? Does the project fit with the mission of the IEEE?

How to Prepare a Grant Proposal Identify Funding Sources Government Agency (many regulations to consider) Private Foundation Corporate Foundation Contact Karen Galuchie in IEEE Development Office for assistance +1 732 562 3860 k.galuchie@ieee.org

How to Prepare a Grant Proposal Typical Proposal Components Project Summary Project Description Budget with budget justification Biographical sketch of PI PI Current and Pending Support

How to Prepare a Grant Proposal Follow the Funding Agency’s Guidelines Read the guidelines/call for proposal carefully Review proposals funded by agency in the past Find out about proposal reviewers

How to Prepare a Grant Proposal Write Project Description Make proposal easy to read – use headers, sub-headers Gain the reader’s attention Make your case – clarify the need for project Ensure proposal flows from problem to objectives to budget

How to Prepare a Grant Proposal Write Project Description (cont.) Use facts and professional opinions to prove your case Be sure to include all references and footnotes Keep the proposal as brief as possible

How to Prepare a Grant Proposal Prepare Budget Identify project expenses Determine if Program Income is associated – income earned as a result of the project (government grants) Identify cost sharing if required When possible include IEEE’s Indirect Cost rate of 8% Prepare budget justification

How to Prepare a Grant Proposal Proposal Housekeeping Follow agencies requirements for: Font size Margin Page limits Submission deadline and format If don’t adhere to the requirements, your proposal may be rejected

How to Prepare a Grant Proposal Send to IEEE Development Office IEEE Development Office (DO) is responsible for submitting proposals on behalf of IEEE DO will review proposal for: Completeness and understandability Compliance to agency guidelines Consistency with IEEE mission Terms if grant awarded

PI Required to Provide to DO Conflict of Interest statement for proposal PI Assurance, to certify: Proposal true, complete, and accurate Agrees to accept responsibility for scientific conduct of project and file reports in timely manner Agree to comply with grant terms and conditions Declare not debarred or suspended

IEEE’s Grant Proposal Approval Limits Volunteer/Staff Position Grant Proposal Approval Limits Development & Grants Officer <US$25,000 Member, Management Council <US$100,000 Staff Executive – Business Administration <US$250,000 IEEE Board of Directors/Alternate Board Approval >US$250,000

Consideration for U.S. Government Funding Program Income – must use first Is the project considered research? If yes, does research includes Human Subjects or animals IEEE does not have Federal Wide Assurance for Human Subject/animals Will project significantly impact environment?

Consideration for U.S. Government Funding (cont.) Is BAA subject to Executive Order 12372? Are all expenses considered allowable per U.S. OMB A122? Who keeps copyright? And much, much more

Thank You Questions?