SUNY Office for Capital Facilities Facilities (Capital) Committee Presentation Community College Business Officers Association November

 Capital Budget  History/Submission and Outcome SFY 13/14  14/15 Submission and Statewide long-range perspective  Funding Options outside Annual Capital Request  Other Capital Issues  Forms and Procedures Overview/Refresher  Reimbursement Submissions  Other Program Updates Topics 2

Capital Budget Request: History 3

 Data Requests  NY Division of the Budget developed a Statewide Capital Project Database for 12/13 & 13/14  SUNY requested 5 year of projects for the first time using green/yellow/red for probability  NY Works Task Force requested a 10 year capital plan including projected commitments Last Year’s Capital Budget Request – FY 13/14 4

 Grant Opportunities  Regional Economic Councils were in play Jamestown, Monroe, Broome, Mohawk Valley workforce training grants and Capital projects for Ulster and Herkimer for total of $4.26M although Herkimer has since been cancelled.  SUNY 2020 Round II opened to CCs: $15M/each Alfred, Broome, Corning, Jamestown – Retooling the Southern Tier ESF, Upstate, Oswego, Onondaga – SUNY Institute of Environmental Health and Environmental Medicine SUNY IT, Morrisville, Orange, Rockland, Westchester and potentially Dutchess, Herkimer, Mohawk Valley, Ulster – SUNY Manufacturing Alliance for Research & Technology Transfer Last Year’s Capital Budget Request – FY 13/14 (cont.) 5

 SUNY Capital budget was disappointing  Community Colleges - only critical maintenance projects were provided state appropriation  OTHER PROGRAMS:  Ed program was provided with minimal additional appropriation  Hospitals received no appropriation  Res Halls received no appropriation but were removed from the overall State budget cap Capital Budget 13/14 Results 6

 What is required for this year’s request?  Division of the Budget Database has been updated  SUNY needed more project level detail data to develop the formal request  Together SUNY uses the data to tell the story  Focus on 1-year ask and 5/10-year projections  SUNY awaiting final Sponsor resolutions for 1- year ask: 12/15 DOB deadline to be considered for inclusion Capital Budget 14/15 Request 7

 1-Year Ask: $91M State (may be reduced if outstanding resolutions not received)  5-Year Projection: $574M State  10-Year Projection: $971M State (CC submissions plus enhanced CM analysis)  It is not clear if the DOB will fully fund all 14/15 projects Capital Budget Request 14/15 Ask 8

14-15 Capital Project Functional Types November 20139

14-15 Capital Project Types November

Buckets by Types:  Capital type: Building Stabilization, Infrastructure Stabilization, Life Safety, Major Rehab/New, Public- Private Partnerships  Use: Administration, Instructional, Library, Student Life, Student Life/Services, Support Services  NY Works: State of Good Repair, Capacity Optimization, Transformational Initiatives Capital Budget Request 14/15 Ask 11

 SUNY Enhanced Capital Request using 2009 Reinvestment (AKA Bldg. Condition Assess) Study  Previously done by consultants/Pacific Partners (now Sightlines)  SUNY looking into cost for next 5-year study: 2014  Enhances capital request to DOB to reflect needs and continuing value of State investment  Assists Colleges in obtaining Sponsor support for critical investment Future Assessment of Capital Need 12

 2013 Capital Funding: $150M  Expected awards announcement in December Top Performers required to demonstrate:  Implementation of the Strategic Plans  Encouraging econ. growth through jobs/ investment  ID transformative projects supporting collaboration (e.g. leveraging computing assets to est. research partnerships  2014 Expected but not yet announced State Capital Outside of Annual Request Regional Economic Development Council (RECD) 13

Currently available on website:  General Overview  2013 Presentation: Regional Priorities  2013 Guidebook: Regions, Leadership, Past Awards  2013 Consolidated Funding Application (CFA) Manual: Registering-Grant Application Process, REDC Review Process, FAQs REDC Emphasis:  Creating/Retaining/Filling Jobsand Preparing Workforce  Foster a Culture of Entrepreneurship  Builds Upon Strengths  Regional Impact/Improves Region’s Image State Capital Outside of Annual Request REDC (cont.) 14

 Round I: 4 University Centers  Round II: $60M, Broome, Corning, Jamestown, Onondaga, several mid-Hudson CCs  Round III: $55M  Information distributed September 28  Application Deadline: December 2 State Capital Outside of Annual Request SUNY 2020 Grant Program 15

Other Capital Issues: Forms/Procedures Refresher November  Program Forms/Process  Project Initiation Form  Finance Application  Annual Private Use Survey  Annual Certification of Tuition and Dues  Other forms as needed, i.e. Real Property Action Form, Reimbursement forms, etc.

Project Initiation Form November  Multiple Uses:  Original Capital Appropriation Request  SUNY Budget Approval  Project Budget Revisions  The most up-to-date forms can always be found on SUNY OCF website:

November

Approval Memo November

11/ Financing Application

11/ Financing Application (cont)

Program Financing: Reimbursement Forms/Process 22  Cover Letter*  Excel Detail Sheet*  Certification Form  Invoice Copies * Copies should be sent to SUNY (Rebecca)

 Annual Private Use Survey  Annual Certification of Tuition and Fees  Real Property Approval Forms  In-Kind Donation Acknowledgment Forms  Others Other Forms 23

 Program Balance (at 9/30/2013):  $42.5M: (PIT, Sales Tax)  2013 Sale: $112.6M (July: $44M; October: $68.6M)  OCF uses project information BUDGETS AND SCHEDULES to estimate bonding levels  SUNY must manage to the State Financial Plan Other Program Updates: Current Program Funding 24

Review Active Projects and Schedules:  Provides basis for cash flow models/projections  Factors in DASNY’s ability to reimburse claims  Closed projects allow for lower annual re-appropriation request which factors in overall Capital Budget Requests Program Bonding: Ongoing Actions 25

Submit Timely Reimbursement Requests: DASNY: Bonded, SUNY: Hard Dollar  Assists SUNY in refining cash flow models given program specific process:  Work conducted  Bills paid in full  Reimbursement for State 50% share requested  Ensures continued cash on hand, advance notice of bonding needs and accurate reporting to the DOB  You get paid!!! Program Bonding: Ongoing Actions (cont.) 26

 Bond Counsel uses survey information as part of due diligence when:  Determining if new capital projects can be funded using PIT or taxable bond proceeds and  Information is needed relative to bond refunding  2013 Surveys just distributed: 12/5 due date  2012 info included - Colleges should review last year’s submission, make any corrections and update with any new private use information Program Private Use Surveys 27

SUNY is here to help!! 28