0 PUT TITLE HERE TCA Implementation - Review of Data OASBO Finance Committee Workshop Transfer Payments & Financial Reporting Branch March 2008

1 Data  What is it? –March 31, 2005 to March 31, 2007 –Data output from BVC (as of March 31, 2005) + following data collection periods: » April 2005 to August 2005 » September 2005 to March 2006 » April 2006 to August 2006 » September 2006 to March 2007 –Buildings, portables, land and land improvements –Different tabs for each asset type (does not include CIP, PAC/PCC)  Where is it ? –EFIS –Go to submission….Reports….Static Reports » March 31, 2005 to March 31, 2007 Capital Asset Data

2 Where to start ?  Access file –Manipulate data to suit you  Excel File contains 10 tabs 1) Buildings & Land Definitions 2) Portables Definitions 3) Buildings & Land Input File 4) Portables Input File 5) Buildings & Land Output File 6) Portables Output File 7) Buildings Continuity 8) Land Continuity 9) Land Improvement Continuity 10) Portables Continuity Input into BVC Output from BVC Calculations will be provided shortly

3 Where to Focus BVC Input BVC Output Excel Data Data at March 31, 2007 = Land Buildings Portables Land Buildings Portables Land Improvements

4 Where to Focus BVC Input - Year of purchase - GFA - Building condition - Cost Portables: - Year of manufacture - GFA Land Buildings Portables

5 Where to Focus BVC Output X Don’t Audit the Black Box Don’t try to replicate the values

6 Where to Focus Excel Data -Additions / disposals by cycle -Ask auditors what additional work they will require -Get together back-up Land Buildings Portables Land Improvements

7 Where to Focus Data at March 31, Asset Type - RSL - GBV - AA FOR REASONABLENESS MISTAKES Contact Ministry: -Look at groups of assets, not one at a time -Form for missed assets

8 Where to Focus BVC Input BVC Output Excel Data Data at March 31, 2007 = - Year of purchase - GFA - Building condition Portables: - Year of manufacture - GFA -Additions / disposals by cycle -Ask auditors what additional work they will require - Asset Type - RSL - GBV - AA X FOR REASONABLENESS Land Buildings Portables Land Buildings Portables Land Improvements

9 Miscellaneous Items  Asset Serial Id # –PLEASE KEEP IT  Changes to RSL for Portables –Additions made to portables with 0 RSL » Ministry revised it based on $ investment amount » Immaterial for the Province  Portables - to pool or not to pool –Revisions to RSL  Data dump requests –At March –At August

10 Changes to TCA Guide & Code of Accounts  See Handouts –School Board & School Authority TCA Guide Revisions (Release no 1) –Uniform Code of Accounts Amendments to capture Tangible Capital Asset Expenditures until full Implementation

11 Amortization Expense Calculation  See Excel Document