Data Collection System (DCS) Training January 21, 2011

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Overview Features of the new DCS Entering in data Follow-up and Technical Assistance Opportunities – CCCAOE – March Office Hours – Initiative Meetings – Call or Erin Larson to

Purpose of the DCS IT DOES: Collect some project performance data Assist with mandated reporting for the EWDP Helps us tell the EWDP story to stakeholders IT DOES NOT [YET] Collect financial expenditures Serve as a management tool for your grants

Future Modifications Addition of expenditure reporting Graphic reports for trends Inclusion of EWD initiative specific data Expansion to include the life of the RFA: – Announcement/Application – Review/Award – Project performance – Close-out

Signing in to the DCS Use your address (NOT grant number) – Staff will have their own login Auto password recovery – No need to call EWD to obtain a password User management – Project managers can update their staff accounts

General Flow of Data What happened as a result? What did you do? Name of Initiative/ IDRC/JDIF/RTF ProjectActivity 1 Outcome 1.1: Business Form Outcome 1.2: Technical Assistance Form Activity 2 Outcome 2.1: Training Form Outcome 2.2: Employment Form Outcome 2.3: Business Form

Enter an Activity Name the activity Brief description Start and end date of the activity Which of the 88531a-j or other allowable activities best fits the activity described? What performance outcome (as identified in the RFA) does the activity fulfill?

Enter Outcomes Name of the outcome Date Students/Businesses served by this outcome Forms: – Business – Training – Technical Assistant – Marketing

Closing Out Steps to close – From My Projects, under Active Projects, click “Awarded” at the right hand side. Summaries – View Outcomes Summary Exportable to EXCEL Accessible when submitting Final Report Reports

Cautions Double-counting – Coordinate with your other EWD partners who report to the DCS. Adding a business or organization – Search a partial name to ensure it doesn’t already exist. Should continue to collect your own data – You are free to collect any other additional data elements that you think are important to your program.

Issues / FAQ SSNs and EINs Tracking Partners Tracking Marketing

Initiative Specific Requests Sort businesses/colleges by region Add “Unemployed” as a group served Add “Jobs Created” as an employment outcome Have a more defined marketing piece For each initiative, have the system show only those outcomes that are specific to them

Technical Assistance Opportunities CCCAOE – March Office Hours Initiative Meetings Call or Erin Larson to reschedule