How to handle the Multitude Successfully handling thousands of E-Book records using MARCEdit and BIBLOAD reports Kelly Swickard Decker Library Maryland Institute College of Art

100,000 + E-Book records to load Task was to load 120,000 E-Book records from EBSCOhost E-Book Academic Collection Get file from OCLC Product Services Need to alter records: MARCEdit Workflows set-up: Bibload report, item type, location, item categories, etc. Enterprise/Portfolio set-up: item type, location, Search Limits Eventual batch deletion…

Workflows set-up Holdings, Item Type, location, call number, item categories

Workflows Bibload report RULE 2 ISBN (020), OCLC number (001)

Copy processing: Ignore holding statements… Classification: LC; Entry ID: 099, 949, all subfields

Postload Set POSTLOAD to make new items available

Enterprise/Portfolio set-up

Search Limits – Enterprise/Portfolio

Getting the Records from OCLC Product services page Click on Records and reports OCLC WorldCat collection sets (login page)

Download File Download the file File is saved to local computer as.bin file

MARCEDIT: Wonder Tool Can go to MARCEdit web page and (freely) download software Edit fields as needed Save file in desired format I edit 099, 949, 856 fields

MARCEDIT FILE > MARC Tools > MARCBREAKER > select where you want the file to go, and select.mrk. Input file: file you want to change Output file: file you want to be.mrk Click on Execute, once finished click on edit records

Edit Records Click on EDIT RECORDS > make sure to load all the records (which is in the upper right hand corner) Go to TOOLS > ADD/EDIT Fields Utility > Add 099 field, Field Data: (Subfield) $a E-BOOK Go to TOOLS > EDIT SUBFIELD > Put in 949, subfield $a, add field data E-BOOK to both fields EDIT SUBFIELD > Edit 856 field (optional) subfield $z to say click here for full text, etc. It should give you the number of edits when processing Go to File > Save > save file as.mrc for importing into workflows

Back to Workflows….mrc file saved – go to MARC IMPORT and run import Then run E-Book bibload report

Item Record in Workflows

E-book control tab

Print book control tab

Workflows bib record

OPAC view

Eventual deletion… Need to remove OCLC holdings – Received file from OCLC of records to be deleted – EBSCO sent me an excel file which OCLC record numbers – Was able to load.txt file of numbers taken from excel file and batch deleted holdings Need to remove records from Workflows – Load file from OCLC as it has ‘d’ in LDR field (use MARCedit to change from.bin to.mrc) – Use bibload report but change as needed

Deletion bibload