doc.: IEEE /1326r1 Submission November 2008 Donald Eastlake 3rd, MotorolaSlide 1 TGs Process, November Date: Author:

doc.: IEEE /1326r1 Submission November 2008 Donald Eastlake 3rd, MotorolaSlide 2 Abstract Slides for discussion of the IEEE TGs process in getting through Working Group Letter Ballot and Beyond.

doc.: IEEE /1326r1 Submission November 2008 Donald Eastlake 3rd, MotorolaSlide 3 Mesh Networking Task Group Process TGs Motto: Perfection is achieved not when there is nothing left to add but when there is nothing left to take away. Donald E. Eastlake 3 rd, Motorola

doc.: IEEE /1326r1 Submission November 2008 Donald Eastlake 3rd, MotorolaSlide 4 Process of Getting to Letter Ballot and Beyond Adoption of PAR and 5 Criteria Technical Presentations and Discussions, Specify Any Additional Requirements, Comparison Criteria, or Other Documents Call For and Presentation of Proposals Select from Submitted Complete Proposals to Produce a Draft Refine Draft 1 st Letter Ballot – November 2006 – Fails Resolve Comments 2 nd Letter Ballot – March 2008 – Fails Resolve Comments 3 rd Letter Ballot – January 2009 (?) Recirculation Sponsor Ballot – November 2009 (?) Recirculation Final WG/EC Approval IEEE SB REVCOM Approval Completed Steps | Future Steps

doc.: IEEE /1326r1 Submission November 2008 Donald Eastlake 3rd, MotorolaSlide 5 Process for Refining Draft Letter Ballot #93 on Draft D1.0 authorized at November 2006 meeting. –Approval rate 48%. 5,713 comments, about ½ Editorial and ½ Technical. Letter Ballot #126 on Draft D2.0 authorized at the March 2008 meeting. –Approval rate 61%. 1,964 comments, about 1/3 Editorial and 2/3 Technical. 75% approval required to pass.

doc.: IEEE /1326r1 Submission November 2008 Donald Eastlake 3rd, MotorolaSlide 6 Advantages/Disadvantages of Passing/Failing Letter Ballot AdvantagesDisadvantages Passing Letter Ballot You enter re-circulation so subsequent votes are 15 days and voters can only add comment each time on parts of the Draft that have changed or been affected by changes. The voting pool is fixed and no new people joining can vote. You must resolve every comment by a ¾ vote. You can only change the draft through the resolution of comments. Failing Letter Ballot You are free to make whatever changes in the Draft the task group wants. Your next Letter Ballot must be at least 30 days and will include everyone in the Working Group at that time and they can comment on any part of the Draft.

doc.: IEEE /1326r1 Submission November 2008 Donald Eastlake 3rd, MotorolaSlide 7 3 Cycles of Comments and Resolution Call for Informal Comments Comment Resolution WG Letter Ballot / Recirculation Sponsor Ballot / Recirculation Comment Resolution

doc.: IEEE /1326r1 Submission Summary of Comment Resolution November 2008 Donald Eastlake 3rd, MotorolaSlide 8 LB #126 Closed Thru Jacksonville Closed Thru Denver Closed Thru Waikoloa Total %47424%78340%150677% Editorial65633%29745%45069%56494% Technical130867%17714%33325%94269%

doc.: IEEE /1326r1 Submission November 2008 Donald Eastlake 3rd, MotorolaSlide 9 Schedule Projected at Waikoloa, Hawaii, (September) Meeting July 2008 (Denver, Colorado) –Comment Resolution September 2008 (Waikoloa, Hawaii) –Comment Resolution November 2008 (Dallas, Texas) –Comment Resolution, Third Letter Ballot Authorized January 2009 (Los Angeles, California) –Comment Resolution March 2009 (Vancouver, British Columbia) –Third Letter Ballot Re-circulation May 2009 (Montreal, Qubec) –Comment Resolution July 2009 (San Francisco, California) –Comment Resolution, LB Recirculation September 2009 (Waikoloa, Hawaii) –Comment Resolution, LB Recirculation

doc.: IEEE /1326r1 Submission November 2008 Donald Eastlake 3rd, MotorolaSlide 10 January– Los Angeles Meeting Schedule We will probably have 20 hours (10 regular 2 hour sessions): –1 hr Opening Session: Administrivia, Minutes, Agenda, Process –18 hr Comment Resolution and Draft Improvement –1 hr Closing Session: Process, Teleconferences /Ad Hocs

doc.: IEEE /1326r1 Submission November 2008 Donald Eastlake 3rd, MotorolaSlide 11 Schedule Projected at Dallas, Texas, (November) Meeting September 2008 (Waikoloa, Hawaii) –Comment Resolution November 2008 (Dallas, Texas) –Comment Resolution January 2009 (Los Angeles, California) –Comment Resolution, Third Letter Ballot Authorized March 2009 (Vancouver, British Columbia) –Comment Resolution May 2009 (Montreal, Qubec) –Comment Resolution, Letter Ballot Re-circulation July 2009 (San Francisco, California) –Comment Resolution September 2009 (Waikoloa, Hawaii) –Comment Resolution, LB Recirculation November 2009 (Atlanta Georgia) –Comment Resolution, LB Recirculation

doc.: IEEE /1326r1 Submission November 2008 Donald Eastlake 3rd, MotorolaSlide 12 TGs Activity Between Meetings TGs Activities Between Meetings Requiring Notice: –One or more face to face ad hoc meetings, requires 30 days notice (P&P clause 3.6.2). –One or multiple Teleconferences, requires 10 days notice, not more often than weekly (P&P clause 3.6.3).

doc.: IEEE /1326r1 Submission November 2008 Donald Eastlake 3rd, MotorolaSlide 13 TGs Activity Between Meetings Previously scheduled: –Completed: Teleconference Wednesday 10am for up to 1 ½ hours on 17 September, 1 October, 15 October, 29 October –Cancelled: TGs ad hoc, Irving, Texas, 5-7 November

doc.: IEEE /1326r1 Submission November 2008 Donald Eastlake 3rd, MotorolaSlide 14 Future Inter Meeting Activities Teleconferences –Teleconferences could be scheduled after the Dallas meeting, through the March 2009 Montreal 802 Plenary Meeting. –For example: 2008: Dec 3, : Jan 7, Feb 4, 18, Mar 4

doc.: IEEE /1326r1 Submission November 2008 Donald Eastlake 3rd, MotorolaSlide 15 Future Inter Meeting Activities Ad Hoc possibilities –We could meet somewhere before Los Angeles. –If we want an ad hoc within 30 days after the Los Angeles meeting, it needs to be authorized at this meeting. –However, travel budgets seem to be limited…

doc.: IEEE /1326r1 Submission November 2008 Donald Eastlake 3rd, MotorolaSlide 16 References Earlier TGs Process Submissions –September 2008, 11-08/1049r2, Waikoloa, Hawaii –July 2008, 11-08/831r2, Denver, Colorado –May 2008, 11-08/570r2, Jacksonville, Florida –March 2008, 11-08/320r1, Orlando, Florida –January 2008, 11-08/82r1, Taipei, Taiwan –November 2007, 11-07/2812, Atlanta, Georgia –September 2007, 11-07/2398r1, Waikoloa, Hawaii September 2007, 11-07/2408r0, Līhue, Kauai, Hawaii (ad hoc) –July 2007, 11-07/2142r1, San Francisco, California –May 2007, 11-07/677r3, Montreal, Quebec Draft P802.11s D /493r27, LB#126 Comments Resolution Spreadsheet