doc.: IEEE /0623r1 Submission May 2009 Jon Rosdahl, CSRSlide 1 Proposal for P&P Change - # Date: Authors:

doc.: IEEE /0623r1 Submission May 2009 Jon Rosdahl, CSRSlide 2 Abstract A proposed change to the current approved P&P was made during the Opening Plenary of the May 2009 Interim Session. This file captures that proposed change and additional discussion points that were made during the week. This file also contains the changes that should be made to the existing old-style P&P due to approved changes from previous sessions and requirements.

doc.: IEEE /0623r1 Submission May 2009 Jon Rosdahl, CSRSlide 3 Existing Rule underconsideration Teleconferences Teleconferences are a means to prepare input for sessions provided that the teleconference date, time, agenda, and arrangements are announced 10 calendar days prior to the teleconference date and that the minutes (Agenda, List of Attendees, and proceedings) are kept and published as WG documents within 7 days of the teleconference. Teleconferences may not be held more frequently than weekly.

doc.: IEEE /0623r1 Submission May 2009 Jon Rosdahl, CSR Proposal for P&P Change #1 Change to Teleconferences in existing P&P – policies-and-proceedures.doc Change the last sentence Teleconferences may not be held more than twice per week. Rationale: The restriction of holding only one Teleconference per Task Group dates back to the era when there were only PHY and MAC activities But now is an impediment to completing comment resolution. Because we need to: – reduce use of adhoc meetings (cost reduction) –accommodate discussions over several time zones. –Meet time critical deadlines Impact: TG will be able to request extra Teleconferences in order to meet specific time requirements or time zone needs. TG will still be expected to be prudent with time requirements of the WG members.

doc.: IEEE /0623r1 Submission May 2009 Jon Rosdahl, CSRSlide 5 Editorial updates and Document Number Since the last Formally approved P&P, we have not published any of the updates that were in the meeting minutes or the 2008 officer changes. The current P&P states that each year the P&P shall be posted to the xx/0001 document. So, the changes that get approved today should be posted to doc 09/0001r1 Document 09/0001r0 will be the new WG P&P based on the baseline, and it will be reposted with a new number and submitted to the 802 EC for approval. This will then become our current P&P until we get the 802 EC to determine when they will allow the WGs to adopt the new AudCom required format.

doc.: IEEE /0623r1 Submission May 2009 Jon Rosdahl, CSRSlide 6 Changes made to 07/360r4 Changed Doc number to 09/0001r1 Updated WG Chair Updated Date/version Corrected Acronym for 802 EC = –802 LMSC executive committee changed reserved number from 0000 to – Change last sentence to allow 2 times per week – Add condition for losing Aspirant status –Failure to attend 75% of 4 consecutive plenary sessions, an Aspirant can become a new participant by meeting the requirements in –This was clarified during the Nov 2008 WG Closing Plenary.

doc.: IEEE /0623r1 Submission May 2009 Jon Rosdahl, CSRSlide 7 P&P change approved in March 2009 plenary Change 6.4 as follows: –Change 2 out of 3 to 4 out of 6 –Add Note as 2 nd sub-bullet to 2 nd bullet: Note – the 802 LMSC Policies and Procedures state that membership is lost for failure to return 2 of 3 consecutive mandatory WG letter ballots, but such loss may be excused by the WG chair if the member is considered active. The rule given above is consistent with the 802 LMSC Policies and Procedures by deeming active any member who has returned 4 out of 6 consecutive mandatory WG letter ballots.

doc.: IEEE /0623r1 Submission May 2009 Jon Rosdahl, CSRSlide 8 Motion to Approve Change to P&P Motion: Move to approve the changes to the P&P as documented in 11-09/0623r0. Moved: Jon Rosdahl, 2 nd : Stephen McCann

doc.: IEEE /0623r1 Submission May 2009 Jon Rosdahl, CSRSlide 9 References Original Proposal – 11-09/0545r0: Slide wg-patent-slides-and-p-p-status-may-2009.ppthttps://mentor.ieee.org/802.11/dcn/09/ wg-patent-slides-and-p-p-status-may-2009.ppt