Steering Committee Agenda

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Presentation transcript:

Steering Committee Agenda 22-1-14 Overall Program Status Status By Track Phasing Slide Schedule High level schedule Channel migration schedule Rollout schedule January/February releases Headcount Discussion Recent Accomplishments Local Build Highlights Aspera Highlights Network Highlight MCM Design Highlights Next Steps Appendix Financial summary Contract status

High Level Program Schedule Sept-May 2014 – Phase 1: Initial Build Initial Build & Launch Initial AWS Build with MAM & Initial screens MCS Tools Initial Integrations including GPMS to UK Vision Network Project Complete Local build complete Aspera Project Complete VOD workflows First Channel live April-June 2014 – Phase 2: Channel Rollout Rollout Channels Rollout channels on MediaCentre (All UK Channels live) Stabilize & Tune system Additional Integration services live BCM Integration Continued development and testing July-Sept 2014 – Phase 3: Additional Automation First Wave of Automations New automated workflows Additional screens and enhancements Additional integration services Cloud NLE prototype Madrid Requirements October 2014 – December Phase 4: BMS enhancements Second Wave of Automation & BMS Enhancements Additional workflow automation BMS enhancements Additional Integration Screen enhancements Madrid Development Dec - April 2015 – Phase 5: Madrid & Budapest Archive Expand to Madrid & CE (Archive) Launch Madrid Channels Vision CE integrated MediaCentre Services available CE Archive available

Overall Program Status Contracting: Completed 9 of 16 contracts/production licenses Finance: On track and reconciled weekly Staffing: Giant Source more heavily leveraged Project Setup Go Live moved to 4/29 with the channel migrations ending 6/27 Revised schedule enables channel migration activities to be supported early in the process based on planned rollout of functionality MAM P0 release completed 3 weeks later than planned Schedule Original Scope OK High level Madrid scope determined Scope Project financials are on track and have been submitted as part of the January forecast. Detailed reviews with individual project managers to update forecasts. Preliminary budget discussions have taken place regarding Madrid. Planned green light meeting in April Project Budget Deployment risks mitigated based on new phased rollout Still working on AWS contract Resource availability through Q4 Vision 4.06 dependency Issues & Risks

The MediaCentre’s Projects MADRID… Plan developed Investigating Broadcast Master 8 2 INTEGRATION ODS BMS Systems GPMS 3 On track ODIN UI development completed UAT starts next week Prod. Planned for 2/24 Schedule Ingest from Vision in progress Vision data migration in progress Metadata Update On track Vision upgrade scheduled for 2/17 Provys migration (March – May) Vision integration almost complete (working on scheduling data) Vision JBOSS ESB & Rules BCM 120 ESB 1 MAM in Cloud Development behind initial plan schedule by 4-6 weeks for P1, assessing overall impact on P2-3 Project Structure changes to address schedule All screens to support P0 – P3 functionality have been completed and approved P0 UAT Completed and signed off with minor bugs/defects identified for P1 fix Vidispine configured, deployed and demonstrated in HA configuration MCS integration activities focusing on authentication and Vidispine ESB MAM Aspera Aspera UI Screens MCS ??? 4 Network 5 Local 7 6 MASTER On track Both primary/back-up 10G connections are up and running Encompass Upgrades Underway On track Training complete Workstations upgraded and connected to new SAN Adobe Premier in use On track Training complete London and Budapest using Aspera Hypercare begins this week On track Two major SOWs submitted for COFA Financials on track Training partner selected and plan being finalized this week

ODIN Local Build Network Aspera 01/22/2014 March 2014 (TBD) UAT Complete Dates 01/22/2014 March 2014 (TBD) April 2014 (TBD) May 2014 (TBD) P0 (App) Landing Page Simple Login Authentication User Management Users/Roles Sony IDM Integration Search (Vidispine) Title/Alpha hierarchy traversal ODS Title/Alpha integration ODS Metadata Platform Ops Support P1 (DAM/IMS) Profile Management: Provider Monitoring Inbound (ingest): Provider Receiving Proxy Generation Aspera Integration Workflow Tasks: Matching Workflow Management: Ingest Transcoding Bulk Ingest Migrations Priority Ranking System Rank by Admin Flag Upload Inventory Detail MCS Tools Integration Preview Annotation P2 (Delivery) Channel & Recipient Qcloud (monitoring UI) Qcloud metadata & integration to Vidispine Ingest Order Management Manual QC Alpha Creation Alpha creation via ODS service P3 (Scheduling) Scheduling ODS schedule integration (Vision) Monitoring Outbound: Deliveries (Aspera Transfers) Vidispine Jobs Dashboard: Business Intelligence Usage Activity Logging Alerts Failures/Rejections Reports Delivery Management Compliance Priority ranking Rank by TX File management rules Localization VOD/Catchup Enhanced XML transform capability to support VOD catchup servicing Additional VOD specific transcode profiles ODIN Local Build Network Aspera

UK Channel Launch Schedule Update Go Live Review Sony Max Africa 29/04/14 13/05/14 SET Africa SET Russia SET Baltics Sony Turbo Russia Sony Turbo Baltics Movies4Men 06/05/14 19/05/14 More Than Movies SET UK SMC UK AXN Sci-Fi Italy 02/06/14 AXN Italy AXN Germany 13/06/14 AXN Sci-Fi Russia Animax Germany 16/06/14 27/06/14 SET Germany Ongoing parallel work for migration: Distributor on-boarding migration and standard operating procedure. Aspera in place Schedule has been validated in meetings with core teams Confirm training plan based on schedule and confirm annual leave of core user group 

Staff efficiencies in MediaCentre - Greenlight

Switch 3 QC to channels; 3 tech to MC

Current QC staffing to QC staffing w/ MC

Current QC staffing to QC staffing w/ MC

Go-Live Recap January 10G connectivity to AWS (primary and backup) Internet equipment upgrades in place Aspera software installed Encompass Aspera planned Jan 28 Tape ingest and Aspera training next week Upgraded workstations are connected to the new SAN storage Adobe Premier software rolled out with training completed ODIN UAT/training sessions this week February ODIN live with Vision (autopublish in March) Vision upgraded to 4.06 Arqiva and Encompass upgrades

Highlights – Local Build Before After Consolidated Streamlined

Highlights – Network/Aspera Key Accomplishments Direct Connections in place Encompass Aspera go-live planned Jan 28

Highlights – Media Centre Manager Inbound Search Matching Manual QC

Next Steps Upcoming Focus MAM Buildout for P1 ODIN UAT Tape Ingest and Aspera Training Change management Channel onboarding Production licenses Continue Vision upgrade & Provys migrations work

Appendix Media Centre Project Financials Contract Summary Status

Media Centre Project Financials CPR VARIANCE Project Project # Prior FY Actuals YTD Actuals FY14 Remaining Forecast FY15 Forecast Current Forecast CPR Total Variance Master I01803 70,800 215,625 301,194 566,980 $1,154,599 $1,116,140 ($38,459) ASPERA I02005 269,784 30,216 $300,000 ($0) BMS I02006 325,000 $325,000 $0 Integration I02007 213,431 480,416 572,296 $1,266,143 $1,392,205 $126,062 Local I02008 19,456 284,374 $303,830 $502,444 $198,614 MAM-AWS I02009 141,774 1,119,900 606,500 $1,868,174 $1,929,700 $61,526 Network I02010 105,171 447,598 $552,769 $550,000 ($2,769) Total 965,241 2,663,698 2,070,776 $5,770,515 $6,115,489 $344,974 Summary includes actual activity through December, 2013 and estimates to complete the project

Contract Summary Status AWS (MSA): part of overall Sony Corporation negotiation DSB SOW Phases 0 – 3: Fully executed MCS SOW: submitted for COFA approval DSB Support SOW: (includes reselling AWS services): initial reviews by UK team with changes communicated back to DSB Tektronix/Qcloud MSA/Production License: working with them to design a new agreement that meets SPE’s standards Aspera Production License: locking down pricing reductions for Media Centre implementation MCS Production License: pricing agreed upon and working on finalizing SLAs