doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide Vice Chairs Report - May 2009 Date: Authors:

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 2 Abstract Network Membership Attendance Documentation Reflectors

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 3 IEEE NETWORK AT THIS SESSION

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 4 Hotel Guest internet access All guests staying in the Fairmont at the Group Rate will not be charged guest room internet access. Simply Accept Charges upon signing in.

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 5 IP and Virus Protect Enable DHCP –do not configure your wireless card with a static IP address Do not enter the wireless network without having the most current –Virus Protection installed, –Firewall installed –Microsoft security updates and turned on !

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 6 Network Secure (WPA or WPA2) Open SSIDVeriLAN.1xVeriLAN Default Gateway Submask DNS Server Mail Relaysmtp.events.ieee.org Domain suffixevents.ieee.org

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 7 Network - II Enable DHCP in the Netcards TCP/IP properties –i.e. Obtain IP Address Automatically For SSID VeriLAN –No WEP is being used. Be sure your WEP is disabled. For SSID VeriLAN.1x –Use WPA or WPA2 with 802.1x –TTLS or PEAP, MS-CHAP-V2 –Validate server certificates, do not send domain login info, do not use computer name to authenticate. –username is your badge number, password is the one you used to register for this session (registration desk can reset, if necessary) Help desk available : During regular IEEE 802 registration hours –8AM until 5PM

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 8 Membership

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 9 Member Status Graphic

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 10 Requesting Voting Membership Members who are Nearly Voter must request to become a Potential Voter at least 14 days before a plenary session. Membership will be granted at the start of the next plenary session – i.e. they will start with a voting token. –Have to record attendance for at least one slot to demonstrate presence at the meeting. I will send out a reminder to Nearly Voters to request voting membership in time to meet this deadline Request membership using the online form: –

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 11 Voting member changes NOTE--When a ballot closes within 14 days of an session, any changes in voting member status will be applied after the session –We have to provide list of voting members to meeting organizers 14 days before the session –Effect of LB147 is not included in these figures

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 12 Current Status Data as of

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 13 Ballots

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 14 Which Working Group Ballots Can I Vote On? There are two types of Working Group letter ballot: Mandatory and Recirculation All voting members vote on Mandatory Ballots –Check the voters list for that ballot (link in the instructions) and contact the Balloting Coordinator if in any kind of doubt –With each ballot we see some non-voting members attempt to vote Only those members who were voting members at the time of the first successful ballot (i.e., > 75%) of a recirculation series can vote in recirculation ballots of that series –The voting pool is fixed for the lifetime of the series –The list of voters in the pool is published with each ballot (link in the instructions) –Those in the pool only need to vote to change their vote, or to supply additional comments, otherwise the previous vote is carried forward –With each ballot we see some who are not in the pool attempt to vote Summary: Check the voters list linked to in the instructions for each working group letter ballot to see if you can vote

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 15 Loosing Voting Membership due to Ballots According to the current rules, voting membership is lost by not responding to 2 out of 3 consecutive mandatory ballots This rule is present to ensure that members respond to most ballots In , any member that responds to 4 out of 6 consecutive mandatory ballots is deemed active by the chair, and will not loose their voting membership

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 16 Provide comments in format required The letter ballot instructions document clearly states that comments must be provided using the comment template file (spreadsheet). –This allows the composite spreadsheet to be compiled without manual cut and paste. In each ballot, some members supply comments using the single comment feature of the tool –Unfortunately we cannot disable this feature –Notice - In future ballots these single comments may be marked invalid Occasionally, comments are supplied using the wrong template – i.e. an IEEE-SA sponsor ballot comment template. –Always download the comment template from the instruction page.

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 17 secret Use your secret ID for voting The number used for electronic ballots is your secret voting ID – it is NOT your badge number –This number is assigned locally by –It will never change, and will never be published –I have sent you an with this number in it If you loose this number, ask me and Ill send it again In each ballots several voters use the wrong ID

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 18 Attendance

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 19 Session graphic May Normal slots, 2 Extra slots 75% attendance requires 14 slots attended Closing plenary requires only 1 registration for 2 slot credit Source: 11-09/0419r0 Register once

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 20 Recording Attendance It is a requirement that attendees register, in order that a correct record of attendees and their disclosed affiliations can be recorded in the minutes. You must record 75% attendance of eligible slots in a meeting for that meeting to count towards gaining or maintaining voting membership You need a single IEEE-SA web account –The IEEE SA web account requires a working address –do not remove your address from the account Use the address associated with that web account when registering attendance –If you change addresses, update the web account, dont create a new web account, or your membership status may not be calculated properly

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 21 Attendance Procedures Prior to or during the meeting: –(one time) Get a free Web Account if you dont already have one. Keep your contact data in this area up to date. –(one time) Register your Interest Areas in myProject if you havent done so already (its up to you to keep this updated as needed) During the Meeting: –(once per session) Register on Murphy –(once per slot) Record attendance at a specific meeting. You will be asked for your affiliation the first time you attend a new task group.

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 22 If you already have an IEEE Web Account you can skip to the next stepIf you already have an IEEE Web Account you can skip to the next step Otherwise log onto and click on the link to get a Web AccountOtherwise log onto and click on the link to get a Web Account Step 1: Get a free Web Account Note that you must have an IEEE Web Account in order to get credit for any meetings you attend.

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 23 Step 2: Set your myProject Interest Areas Go to ds.ieee.org and enter your Username (Web Account ID) and password to get into myProjectGo to ds.ieee.org and enter your Username (Web Account ID) and password to get into myProject If you have already selected your Interest Areas in myProject, you may skip this step; otherwise….If you have already selected your Interest Areas in myProject, you may skip this step; otherwise…. Select Manage Activity Profile and drill down to select the WG and/or Project(s) in which you have an interestSelect Manage Activity Profile and drill down to select the WG and/or Project(s) in which you have an interest For each of these you will have to specify your affiliationFor each of these you will have to specify your affiliation

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 24 Step 3: Log onto IMAT Make sure you have an IEEE Web Account as described in Step 1Make sure you have an IEEE Web Account as described in Step 1 Make sure youve designated your myProject Interest Areas as described in Step 2Make sure youve designated your myProject Interest Areas as described in Step 2 Log into IMAT using your IEEE Web Account username and password.Log into IMAT using your IEEE Web Account username and password. The URL for the local server is:The URL for the local server is:

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 25 Step 4a: Register Your Attendance Select the WG or option from the home page.Select the WG or option from the home page.

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 26 Step 4b: Select the Meeting Select the Day and Meeting you are attending and update the screenSelect the Day and Meeting you are attending and update the screen –Note that you will only be able to click a single button in the active timeslot column for the current day –Once updated, the column will turn green and your selection will be locked in. –Selections may not be changed once the timeslot closes Repeat Step 4 for each distinct breakout you attendRepeat Step 4 for each distinct breakout you attend

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 27 Step 4b: Supply your Affiliation You must provide an affiliation in order to receive credit for your attendance and to record your presence for the minutesYou must provide an affiliation in order to receive credit for your attendance and to record your presence for the minutes You will be asked your affiliation once for the WG and once again for each unique TG or SG you attend. Start typing your affiliation/company name and either choose from the dropdown list or continue typing to add.You will be asked your affiliation once for the WG and once again for each unique TG or SG you attend. Start typing your affiliation/company name and either choose from the dropdown list or continue typing to add.

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 28 Documentation

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 29 Local File Document Server information Local FTP server: ftp://newton.events.ieee.org (anonymous)ftp://newton.events.ieee.org External Document Server

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 30

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 31 Document Numbers are obtained from the mentor web site Uploading Documents Can only be uploaded to the mentor web site Downloading Documents All documents are updated on the local server from mentor When retrieving document please follow the instructions in the previous pages and obtain all documentation from the local server. This will keep traffic at a lower level on the external links. Documentation Generally

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 32 Reflectors

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 33 Reflector Requests There is an reflector for the working group, plus one for each task group. Access to the reflector is limited to those who are members with status: aspirant, nearly-voter, potential- voter, voter. To change your access, visit the reflector request page: –Gathers information and sends an to Vice Chair If you change address – please let me know. I will perform a global change to the list servers.

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 34 Reflector Caveats The LISTSERV system removes an entry from a reflector list if it gets repeated bounces. The WG officers (Jon Rosdahl) monitor these events and try and fix what we can. If you receive no from STDS for a couple of weeks, suspect that something is wrong and contact me.

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 35 Questions ?

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 36 Backup

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 37 Document server functionality changes Administrator (i.e. WG Vice chair) can rename submissions on the server (title and/or affilitiation details) Skip to DCN was hard to use effectively –It has been replaced by a filter by DCN box

doc.: IEEE /0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 38 Fin