Topics at a glance… Payroll processing Schedule Projection/Kronos Master Data Changes Off-Cycle Date Year end reminders Year end check list Retirement/Terms Leaves ZDH Subtype Payroll taxes Lead/AP & IB Payments Benefits Deductions Topics at a glance… Payroll processing Schedule Projection/Kronos Master Data Changes Off-Cycle Date Year end reminders Year end check list Retirement/Terms Leaves ZDH Subtype Payroll taxes Lead/AP & IB Payments Benefits Deductions If you have payroll questions please contact the Payroll Department at (754) Sharmila Laljie Payroll Director THE SCHOOL BOARD OF BROWARD COUNTY, FL Payroll News, Updates and Reminders… Payroll Processing Schedule – December 2012 The District will be closed 12/24, 25 and 26/2012 and 12/31/ /01/2013 for Winter Break and as a result, the following AA and BB payroll dates will be processed early. The correction window will be open from 7:00 AM to 10:00 AM for these payrolls. Please note, the pay dates will not change and checks will not be distributed early. Projection of Hours Payroll Contacts are required to project hours for true hourly employees (employees who do not have a work schedule in SAP). Absences should also be projected for these dates. Please remember, do not project hours unless you feel the employee(s) will be present on the projected day(s). Under-projected hours can be paid in the subsequent paycheck; however over-projected hours may result in overpayments and will require much more effort to recover. Kronos The only Kronos pull for the week ending 12/16/12 will be Wednesday, 12/12/12 at 10:15 p.m. instead of Sunday 12/16/12. There will be no Kronos pulls for the weeks ending 12/23/12 and 12/30/12. Therefore, all hours for the period of 12/13/12 to 12/30/12 must be entered directly into CATS. Employees who use the Kronos system must continue to clock in and out from 12/13/12 through 12/23/12 for auditing and reporting purposes. Payroll Contacts must enter these hours in CATS before 10:00 AM on the payroll run date. Master Data Changes Master data changes and IFORMS are prohibited on payroll run days, therefore, no changes are allowed on 12/13/12, 12/17/12 and 12/19/12. PPBeginsEnds Time Entry Deadline Payroll Run DatePay Date Payroll Projection Dates AA26 Mon 12/3/12 Sun 12/16/12Wed 12/12/12 Thur 12/13/1212/21/2012 Dec. 14th - 16th BB26 Mon 12/10/12 Sun 12/23/12Sat 12/15/12 Mon 12/17/1212/28/2012 Dec. 18th - 23rd AA1 Mon 12/17/12 Sun 12/30/12Tue 12/18/12 Wed 12/19/121/4/2012 Dec. 20th - 30th

THE SCHOOL BOARD OF BROWARD COUNTY, FL 2 Last Off-Cycle Check Date for 2012 Since the District will be closed for the winter break, off cycle checks will not be processed during the break (12/24/2012 through January 1, 2013). We encourage all Payroll Contacts to thoroughly review your payroll reports (Earnings and Ztim) in order to prevent any possible errors. The last date to request an off-cycle check before the winter break is noon on Tuesday, December 18, AA Payroll will pay on 12/21/12 (will be ponied to your location) BB Payroll will pay on 12/28/12 (will be mailed to your home address in SAP) Year-end Requirements and W-2 Processing We are gearing up for the annual W-2 process. All checks with a 2012 pay date will be included in the Form W-2. The last AA Payroll check is 12/21/2012 and the BB Payroll check is 12/28/2012. Your participation is necessary to ensure that all payroll data is processed in a timely manner to prevent incorrect W-2 statements. Year-end Check List  Process all absence certificates for 2012 by the time entry deadlines shown above.  If you have paychecks or pay advices for employees no longer at your location or have left the District, please return them to the Payroll Department with a sticky note with a brief explanation.  Complete all “PAYROLL NOTIFICATION-ADJUSTMENT OF WAGES/DELETION OF HOURS FORMS” and send them to your Payroll Processor.  Remind employees to update their contact information, including their permanent address in SAP. Retirements, Terminations and Leaves Payroll Contacts, please notify your Payroll Processor via of all retirements, terminations and leaves as soon as you are aware of these actions to prevent possible overpayments. The following information should be included in the notification:  Personnel number  Employee name  Type of action  Effective date of action ZDH Subtype ZDH is an attendance subtype used to stop payment. All days between the first and last day of an employee’s contract, excluding weekends, are considered “Paid Days”. This includes scheduled workdays, paid holidays and unpaid days off. Therefore, if an employee is not entitled to be paid for a holiday or unpaid day off, in accordance with their contract calendar, the ZDH subtype must be entered to prevent compensation for the day. Questions pertaining to contract language and entitlement for compensation may be directed to the Employee Relations Department at Last Off-Cycle Check Date for 2012 Since the District will be closed for the winter break, off cycle checks will not be processed during the break (12/24/2012 through January 1, 2013). We encourage all Payroll Contacts to thoroughly review your payroll reports (Earnings and Ztim) in order to prevent any possible errors. The last date to request an off-cycle check before the winter break is noon on Tuesday, December 18, AA Payroll will pay on 12/21/12 (will be ponied to your location) BB Payroll will pay on 12/28/12 (will be mailed to your home address in SAP) Year-end Requirements and W-2 Processing We are gearing up for the annual W-2 process. All checks with a 2012 pay date will be included in the Form W-2. The last AA Payroll check is 12/21/2012 and the BB Payroll check is 12/28/2012. Your participation is necessary to ensure that all payroll data is processed in a timely manner to prevent incorrect W-2 statements. Year-end Check List  Process all absence certificates for 2012 by the time entry deadlines shown above.  If you have paychecks or pay advices for employees no longer at your location or have left the District, please return them to the Payroll Department with a sticky note with a brief explanation.  Complete all “PAYROLL NOTIFICATION-ADJUSTMENT OF WAGES/DELETION OF HOURS FORMS” and send them to your Payroll Processor.  Remind employees to update their contact information, including their permanent address in SAP. Retirements, Terminations and Leaves Payroll Contacts, please notify your Payroll Processor via of all retirements, terminations and leaves as soon as you are aware of these actions to prevent possible overpayments. The following information should be included in the notification:  Personnel number  Employee name  Type of action  Effective date of action ZDH Subtype ZDH is an attendance subtype used to stop payment. All days between the first and last day of an employee’s contract, excluding weekends, are considered “Paid Days”. This includes scheduled workdays, paid holidays and unpaid days off. Therefore, if an employee is not entitled to be paid for a holiday or unpaid day off, in accordance with their contract calendar, the ZDH subtype must be entered to prevent compensation for the day. Questions pertaining to contract language and entitlement for compensation may be directed to the Employee Relations Department at

THE SCHOOL BOARD OF BROWARD COUNTY, FL Payroll Tax If Congress acts to extend the Payroll tax cut, your current FICA tax rate will remain the same at 4.2%. Therefore there will be no change to employee FICA Tax deductions for the 2013 calendar year. If Congress does not extend the tax cut for the 2013 calendar year, the FICA tax rate will revert back to 6.2% and, employees will see an increase in their FICA tax deductions in We will keep you apprised of Congress’s decision on this issue….. Lead Stipend was paid as follows: AA payroll schedule paid on November 23 rd, 2012 BB payroll schedule paid on November 30 th, 2012 AP Bonus and IB Bonus Payment Schedule Complete information must be entered and approved in SAP by the deadline dates according to the tables below. Information entered by the deadline will appear on the corresponding paycheck Payroll Tax If Congress acts to extend the Payroll tax cut, your current FICA tax rate will remain the same at 4.2%. Therefore there will be no change to employee FICA Tax deductions for the 2013 calendar year. If Congress does not extend the tax cut for the 2013 calendar year, the FICA tax rate will revert back to 6.2% and, employees will see an increase in their FICA tax deductions in We will keep you apprised of Congress’s decision on this issue….. Lead Stipend was paid as follows: AA payroll schedule paid on November 23 rd, 2012 BB payroll schedule paid on November 30 th, 2012 AP Bonus and IB Bonus Payment Schedule Complete information must be entered and approved in SAP by the deadline dates according to the tables below. Information entered by the deadline will appear on the corresponding paycheck.

THE SCHOOL BOARD OF BROWARD COUNTY, FL Benefits Plans Deductions Remember that although any changes/additions/deletions to Benefits health plan coverage made during the Open Enrollment period go into effect January 1, 2013, the 2013 premium deductions for these plans (health, dental & vision) will begin in the December 2012 payroll checks. If employees discontinued participation in any health plans, the deductions will cease after the November 2012 paychecks. The first deduction for employees on the AA payroll calendar is December 7, The first deduction for employees on the BB payroll calendar is December 14, Deductions for Enhanced Life, Enhanced Disability, and Flexible Spending Accounts (Medical and Dependent Care FSAs) will begin in the January 2013 paychecks. Happy Holidays and a Prosperous New Year to all of you! 2013 Benefits Plans Deductions Remember that although any changes/additions/deletions to Benefits health plan coverage made during the Open Enrollment period go into effect January 1, 2013, the 2013 premium deductions for these plans (health, dental & vision) will begin in the December 2012 payroll checks. If employees discontinued participation in any health plans, the deductions will cease after the November 2012 paychecks. The first deduction for employees on the AA payroll calendar is December 7, The first deduction for employees on the BB payroll calendar is December 14, Deductions for Enhanced Life, Enhanced Disability, and Flexible Spending Accounts (Medical and Dependent Care FSAs) will begin in the January 2013 paychecks. Happy Holidays and a Prosperous New Year to all of you!

THE SCHOOL BOARD OF BROWARD COUNTY, FL 5 The School Board of Broward County, Florida Laurie Rich Levinson, Chair Patricia Good, Vice Chair Robin Bartleman Abby M. Freedman Donna P. Korn Katherine M. Leach Ann Murray Dr. Rosalind Osgood Nora Rupert Robert W. Runcie Superintendent of Schools The School Board of Broward County, Florida, prohibits any policy or procedure which results in discrimination on the basis of age, color, disability, gender, national origin, marital status, race, religion or sexual orientation. Individuals who wish to file a discrimination and/or harassment complaint may call the Executive Director, Benefits & EEO Compliance at or Teletype Machine TTY Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call Equal Educational Opportunities (EEO) at or Teletype Machine TTY The School Board of Broward County, Florida Laurie Rich Levinson, Chair Patricia Good, Vice Chair Robin Bartleman Abby M. Freedman Donna P. Korn Katherine M. Leach Ann Murray Dr. Rosalind Osgood Nora Rupert Robert W. Runcie Superintendent of Schools The School Board of Broward County, Florida, prohibits any policy or procedure which results in discrimination on the basis of age, color, disability, gender, national origin, marital status, race, religion or sexual orientation. Individuals who wish to file a discrimination and/or harassment complaint may call the Executive Director, Benefits & EEO Compliance at or Teletype Machine TTY Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call Equal Educational Opportunities (EEO) at or Teletype Machine TTY