International Extramural Associates Research Development Award (IEARDA) International Extramural Associates Research Development Award (IEARDA) Association of Research Administrators in African (ARAA) 5 nd November 2010, Kampala - Uganda By Nelson Kakande

IEARDA Program Introduction Project Title: Strengthening Research Training and Administrative capacity of Office of Research and Development Project Title: Strengthening Research Training and Administrative capacity of Office of Research and Development Funded by: Eunice Kennedy Shriver National Institute of Child Health and Human Development (NICHD), National Institutes of Health (NIH) Grant Number: 1G11HD Funded by: Eunice Kennedy Shriver National Institute of Child Health and Human Development (NICHD), National Institutes of Health (NIH) Grant Number: 1G11HD Project Period: Five Years Award ( 2010 – 2015) Project Period: Five Years Award ( 2010 – 2015) Principal Investigator: Nelson Kakande Principal Investigator: Nelson Kakande Awadee: Joint Clinical Research Centre (JCRC) Awadee: Joint Clinical Research Centre (JCRC)

Goal of IEARDA The goal of IEARDA program is to develop cadres of research administrators that can address current and future NIH and other funding agencies’ grant policies and procedures, and to strengthen the research training and grant administrative infrastructure of the Office of Research and Development (ORD) at JCRC and its affiliated institutions The goal of IEARDA program is to develop cadres of research administrators that can address current and future NIH and other funding agencies’ grant policies and procedures, and to strengthen the research training and grant administrative infrastructure of the Office of Research and Development (ORD) at JCRC and its affiliated institutions

Participating Institutions Joint Clinical Research Center (JCRC) (Awadee Institution) Joint Clinical Research Center (JCRC) (Awadee Institution) Uganda Christian University Mukono Uganda Christian University Mukono Mbarara University of Science and Technology (MUST) Mbarara University of Science and Technology (MUST)

IEARDA ORGANOGRAM

IEARDA ADVISORY BOARD The panel draws upon top leadership and experienced researchers/program implementers at respective Institutions. Prof. Peter Mugyenyi, Executive Director Joint Clinical Research (JCRC) Prof. Peter Mugyenyi, Executive Director Joint Clinical Research (JCRC) Dr. Cissy Kityo, Deputy Executive Director Joint Clinical Research (JCRC) Dr. Cissy Kityo, Deputy Executive Director Joint Clinical Research (JCRC) Prof. Nozom Mukiibi, Mbarara University of Science and Technology (MUST) Prof. Nozom Mukiibi, Mbarara University of Science and Technology (MUST) Dr. Fredrick Kakembo, Uganda Christian University Mukono Dr. Fredrick Kakembo, Uganda Christian University Mukono

IEARDA Management The IEARDA Advisory Board roles: The IEARDA Advisory Board roles: Offer technical, infrastructural and logistical support to IEARDA secretariat and respective institutions ORD Offer technical, infrastructural and logistical support to IEARDA secretariat and respective institutions ORD Participate in selection of personnel from their institutions to be involved in the training Participate in selection of personnel from their institutions to be involved in the training Approve and follow up institutional ORD sustainability plans Approve and follow up institutional ORD sustainability plans Monitor implementation of IEARDA activities, strategic planning and activity plan execution Monitor implementation of IEARDA activities, strategic planning and activity plan execution Participate in annual review of IEARDA program activities Participate in annual review of IEARDA program activities.

IEARDA Management Cont. The IEARDA Secretariat: The IEARDA Secretariat: Comprises of a full time Program administrator (Ms. Florence Mirembe) who receive technical support from the IEARDA administrator Comprises of a full time Program administrator (Ms. Florence Mirembe) who receive technical support from the IEARDA administrator (Ms. Regina Namirembe) and working closely with research administrators (ORD) at the 3 IEARDA partner Institutions (Ms. Regina Namirembe) and working closely with research administrators (ORD) at the 3 IEARDA partner Institutions The program coordinator (Ms. Florence Mirembe) oversees all administrative aspects of the project and provides a variety of comprehensive administrative support including to: Organize training workshops, meetings and conference calls ; Develop quarterly and annual reports of the program; Liaising with the three IEARDA partner institutions; Document all training activities; Offer required assistance to facilitators for the training programs; Tracking the outcomes and success of the program and Administering the logistical aspects of the training. The program coordinator (Ms. Florence Mirembe) oversees all administrative aspects of the project and provides a variety of comprehensive administrative support including to: Organize training workshops, meetings and conference calls ; Develop quarterly and annual reports of the program; Liaising with the three IEARDA partner institutions; Document all training activities; Offer required assistance to facilitators for the training programs; Tracking the outcomes and success of the program and Administering the logistical aspects of the training.

Uganda Christian University Mukono OR Mbarara University OR IEARDA Secretariat at JCRC Joint Clinical Research Centre OR Other Institutions JCRC- IEARDA Operational Conceptual Framework

JCRC- IEARDA Program Objectives To strengthen the research training capacity and administrative infrastructure of the Office of Research and Development (ORD) at Joint Clinical Research Centre ( JCRC) and the capability of its affiliated institutions. The ORD will: To strengthen the research training capacity and administrative infrastructure of the Office of Research and Development (ORD) at Joint Clinical Research Centre ( JCRC) and the capability of its affiliated institutions. The ORD will: Constitute a one-stop resource centre for grants information and technical support to investigators Constitute a one-stop resource centre for grants information and technical support to investigators Identify and train teams of scientists in grants proposal writing, application process and award management Identify and train teams of scientists in grants proposal writing, application process and award management Identify and regularly disseminate information on trainings, conferences, grant opportunities and other relevant information Identify and regularly disseminate information on trainings, conferences, grant opportunities and other relevant information Provide necessary technical support/training to grants managers on financial regulatory mechanisms, submitting FSR and annual reports Provide necessary technical support/training to grants managers on financial regulatory mechanisms, submitting FSR and annual reports

JCRC- IEARDA Program Objectives To assist affiliated academic and research institutions in standardization and completing mandatory registration necessary for NIH electronic grant applications by: To assist affiliated academic and research institutions in standardization and completing mandatory registration necessary for NIH electronic grant applications by: Ensuring and assisting institutions in Uganda attain the necessary registration that enable them to apply for grants electronically (NIH grants, other federal funds) Ensuring and assisting institutions in Uganda attain the necessary registration that enable them to apply for grants electronically (NIH grants, other federal funds) Providing hands-on training in electronic grant submission and responding to errors Providing hands-on training in electronic grant submission and responding to errors Providing an oversight function and support supervision for the nascent research and grants management offices Providing an oversight function and support supervision for the nascent research and grants management offices

JCRC- IEARDA Program Objectives To foster and strengthen collaboration among social science, medical, clinical, and public health disciplines so that trainees can develop capacity to manage multi-disciplinary and interdisciplinary research by: To foster and strengthen collaboration among social science, medical, clinical, and public health disciplines so that trainees can develop capacity to manage multi-disciplinary and interdisciplinary research by: Providing interdisciplinary training of the research scientists Providing interdisciplinary training of the research scientists Identifying and connecting the trainees to suitable mentors in different disciplines required for a multi-disciplinary research question Identifying and connecting the trainees to suitable mentors in different disciplines required for a multi-disciplinary research question Providing an online discussion forum for research scientists and alumni trained on grantmanship Providing an online discussion forum for research scientists and alumni trained on grantmanship

JCRC- IEARDA Program Objectives To strengthen the capacity of the office of research and develop personnel to spearhead the translation of research findings into practice and policy advocacy thereby ensuring that evidence-based interventions from operational research are shared and implemented efficiently in order to improve health services through: To strengthen the capacity of the office of research and develop personnel to spearhead the translation of research findings into practice and policy advocacy thereby ensuring that evidence-based interventions from operational research are shared and implemented efficiently in order to improve health services through: Training scientists on introduction to dissemination and implementation research Training scientists on introduction to dissemination and implementation research Introducing to scientists on how to translate research into practice and policy Introducing to scientists on how to translate research into practice and policy Training teams of multi-disciplinary scientists on public engagement with research Training teams of multi-disciplinary scientists on public engagement with research

JCRC- IEARDA Program Objectives To provide the JCRC International Extramural Associate (IEA) with training on NIH grantmanship so as to obtain knowledge and skills required to effectively administer NIH and other agencies awards. This was achieved through: To provide the JCRC International Extramural Associate (IEA) with training on NIH grantmanship so as to obtain knowledge and skills required to effectively administer NIH and other agencies awards. This was achieved through: The IEA’s participation in the long distance learning The IEA’s participation in the long distance learning The IEA’s three- week residency training at NIH The IEA’s three- week residency training at NIH

15 Short courses to be conducted in the period 2010 to 2015 Title of the Short -course Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 Grants writing and Award Administration and management (n=80) x x x x Engaging the public in Research (n =120) x x x x Data collection methods, use of research and facility based data management (n=120) x x x Research ethics (n=20) x Training Trainers in Grant Writing, Electronic Submission and Award Management (n=24) x x Manuscript writing, publication and Intellectual property rights (n=90)xx x Mentoring and mentorship seminar (n=160)xxx Introduction to research methodology and research administration (n=60)xx x

16 Short courses to be conducted in the period 2010 to 2015 Title of the Short -course and Activities Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 Introduction to translation of research findings into practice and policy innovations (n=60)x xx Research compliance issuesxxx x Scientific research misconductxxx x Recruit IEARDA personnel, furnish ORD, establish and launch advisory board, t initial consultative meeting and reviewing research policies at of the three IEARDA institutions x Identify and regularly disseminate information on trainings, conference, grant opportunities and relevant information x x x x x Conduct consultative meetings, training and continued needs assessment at 3 institutions x x x x x Identify and procure references/reading materials on strengthening ORDs x x x x x

17 Short courses to be conducted in the period 2010 to 2015 Title of the Short -course and Activities Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 Developing, refine and implement IEARDA sustainability plans at each of the 3 institutions x x x x x Conduct Monitoring and evaluation of the EARDA activities to assess impact x x x x x Participate in relevant local and international scientific conferences/meetings, workshops and seminars x x x x x Document progress on the development of a post- EARDA plan to continue institutional research capacity building x x x x x

Key Accomplishments The IEA’s participated in the long distance learning and three- week residency training at NIH The IEA’s participated in the long distance learning and three- week residency training at NIH Reviewed and finalized IEARDA 5year activity plan - approved by NIH Reviewed and finalized IEARDA 5year activity plan - approved by NIH Recruitment of IEARDA Program Coordinator Recruitment of IEARDA Program Coordinator Established the IEARDA Advisory Board Established the IEARDA Advisory Board Furnishing Offices Of Research and Development (ORD) at JCRC, Mbarara University of Science and Technology (MUST) and Mukono University Furnishing Offices Of Research and Development (ORD) at JCRC, Mbarara University of Science and Technology (MUST) and Mukono University Established a list serve (62 scientists ) for Disseminating trainings, conferences/workshops and grants Opportunities Established a list serve (62 scientists ) for Disseminating trainings, conferences/workshops and grants Opportunities Reviewing the Research policies at IEARDA partner institutions Reviewing the Research policies at IEARDA partner institutions

Acknowledgements Acknowledgements 1. NICHD/NIH Staff : Dr. Jean Flagg Newton, Dr. Regina James, Dr. Carl Hill &Dr. Jeanne McDermott and Shona Anderson Hill &Dr. Jeanne McDermott and Shona Anderson 2. P rof. Peter Mugyenyi, Executive Director Joint Clinical Research (JCRC) 3. EARDA team at JCRC : Ms. Florence Mirembe and Ms. Regina Namirembe 4. IEARDA advisor board : Dr. Cissy Kityo, Prof. Nozom Mukiibi, and Dr. Fredrick Kakembo Fredrick Kakembo 5. IEARDA partners and stakeholders in and outside Uganda

Thank You !