Capturing results and analysis

Surprising patterns can emerge

Big Society and the Environment

Surprising emergent themes

Iterative process – all ideas shown against the research themes EU FP7 SMARTest research 159 ideas – type up finished later

Iterative process – first pass at themes for discussion in EU funded research meeting 42 ideas – just those with ticks by them (done during the workshop)

Iterative process – all ideas shown against the workpackage teams (one team per felt)

Overview of the Day 9:30 - Warm up to day and intros Introduction to Ketso and practice workshop Key Principles of Stakeholder Engagement 11:00 – 11:20 - Break Action planning grid practical Managing data capture and analysis Running a workshop Facilitation practice groups 1 and 2 1:00 - 1:45 - Lunch Facilitation practice group 3

Running a workshop

Ketso Facilitation Exercise Aims of the session For each of you to have a taster experience of managing a Ketso process. To share some tips from our experiences of facilitating a wide range of Ketso workshops and meetings.

Ketso Facilitation Exercise Each person will lead a 20 minute Ketso session at their table You will be provided with the ‘workshop plan’ and have a little time to prepare your branches and centerpiece During the exercise you will be responsible for asking the questions, keeping time, and guiding your participants through the process. FYI – it can be harder to facilitate a small group at a table than a larger group, so this experience will stand you in good stead!

Ketso Facilitation Exercise Aim to achieve the following – Manage your time to cover all the stages in the time available (20 mins) For this exercise we suggest asking people to write only 1-3 key ideas for each stage – Keep participants engaged in ‘Think then Share’ rather than just discussion

Facilitation Exercise

Ketso Facilitation – What’s Important? Good clear introductions

Ketso Facilitation – What’s Important? Good clear introductions – Ketso is simple, but it doesn’t always seem that way to people seeing it for the first time

Ketso Facilitation – What’s Important? Good clear introductions – Ketso is simple, but it doesn’t always seem that way to people seeing it for the first time. – A good way to help people to be comfortable with using Ketso is to use it for warm up exercise. Explaining about writing on leaves is much harder than just doing it.

Ketso Facilitation – What’s Important? Good clear introductions – Ketso is simple, but it doesn’t always seem that way to people seeing it for the first time. – A good way to help people to be comfortable with using Ketso is to use it for warm up exercise. Explaining about writing on leaves is much harder than just doing it. – Give people an overview of what the session will involve.

Ketso Facilitation – What’s Important? Good clear introductions – Ketso is simple, but it doesn’t always seem that way to people seeing it for the first time. – A good way to help people to be comfortable with using Ketso is to use it for warm up exercise. Explaining about writing on leaves is much harder than just doing it. – Give people an overview of what the session will involve. – Telling the Ketso story – even very briefly – helps people to connect with it and engage with the process

Ketso Facilitation – What’s Important? Good clear introductions – Ketso is simple, but it doesn’t always seem that way to people seeing it for the first time. – A good way to help people to be comfortable with using Ketso is to use it for warm up exercise. Explaining about writing on leaves is much harder than just doing it. – Give people an overview of what the session will involve. – Telling the Ketso story – even very briefly – helps people to connect with it and engage with the process – Use and adapt the slides that you saw in the demo to guide you and the participants.

Ketso Facilitation – What’s Important? Good clear introductions Balance of individual thinking and group discussion

Ketso Facilitation – What’s Important? Good clear introductions Balance of individual thinking and group discussion – This is a key difference that makes the difference between Ketso and less structured approaches

Ketso Facilitation – What’s Important? Good clear introductions Balance of individual thinking and group discussion – This is a key difference that makes the difference between Ketso and less structured approaches – We refer to this as ‘Think then Share’ and we find that this idea bears repeating often – a natural tendency is for groups to drift into discussion led by the usual suspects

Ketso Facilitation – What’s Important? Good clear introductions Balance of individual thinking and group discussion – This is a key difference that makes the difference between Ketso and less structured approaches – We refer to this as ‘Think then Share’ and we find that this idea bears repeating often – a natural tendency is for groups to drift into discussion led by the usual suspects – It can be difficult to get people to co-operate with ‘Think then Share’ if they are already in the swing of just discussing things. So it’s important to establish it as the way things work right from the start.

Ketso Facilitation – What’s Important? Good clear introductions Balance of individual thinking and group discussion Introduce one new thing at a time

Ketso Facilitation – What’s Important? Good clear introductions Balance of individual thinking and group discussion Introduce one new thing at a time – Introduce writing on leaves before the different colours

Ketso Facilitation – What’s Important? Good clear introductions Balance of individual thinking and group discussion Introduce one new thing at a time – Introduce writing on leaves before the different colours – Introduce pointing the leaves at branches before the idea of clustering

Ketso Facilitation – What’s Important? Good clear introductions Balance of individual thinking and group discussion Introduce one new thing at a time – Introduce writing on leaves before the different colours – Introduce pointing the leaves at branches before the idea of clustering – etc... refer to the example slideshow to see one way of doing this

Ketso Facilitation – What’s Important? Good clear introductions Balance of individual thinking and group discussion Introduce one new thing at a time Elicit co-operation early on

Ketso Facilitation – What’s Important? Good clear introductions Balance of individual thinking and group discussion Introduce one new thing at a time Elicit co-operation early on – You can’t avoid interrupting people and if forewarned they will be more understanding and accepting of this

Ketso Facilitation – What’s Important? Good clear introductions Balance of individual thinking and group discussion Introduce one new thing at a time Elicit co-operation early on – You can’t avoid interrupting people and if forewarned they will be more understanding and accepting – Top two items of feedback from workshops

Ketso Facilitation – What’s Important? Good clear introductions Balance of individual thinking and group discussion Introduce one new thing at a time

Ketso Facilitation Feedback & more ideas BELL Back pocket grey leaf Start with the felt folded and the branches hidden

Overview of the Day Planning a workshop (applied to your contexts) Introduce BASICS 3:00- 3:15 - Break Apply BASICS to planning your own workshops Solve each other’s problems Practicalities and packing up Review and reflect 4:30 - End

Planning a Ketso Workshop

Basic structure of a Ketso workshop A series of questions asked in sequence, using the coloured leaves for different questions Plus the 'trunk', the core focus, which is written on the centrepiece, and (often) 'branches', which give themes to help structure the workshop.

The most commonly used Ketso Seed

The core Ketso Seeds Look forward & Plan Review & Reflect Discuss & Share Learn - Beginnings Learn - Review

Very slight variation on Look forward Seed – for looking backwards

Useful for asking for feedback (e.g. of project or strategy) as well as general exploration of ideas

Start with what people know – and help them to relate that to what you are teaching

Useful after a training session or a course, focus on content / skills & what to do with them

Which seed? Which seed from the hand outs in front of you seem to be the most useful? Do you need to adapt them? There are a few adaptations for specific context shown on your hand outs as examples.

Basic structure of a Ketso workshop A series of questions asked in sequence, using the coloured leaves for different questions Plus the 'trunk', the core focus, which is written on the centrepiece, and (often) 'branches', which give themes to help structure the workshop.

Useful after a training session or a course, focus on content / skills & what to do with them

Developing branches: has it done before?

Developing branches: is there a good report / ideas from a strategy you can use?

Developing branches: is there a widely used framework out there?

And yes, googling is a good place to start! No slides for the stages of this workshop You can do it, but it is nice to have the slides! And you can download them from the website and adapt them to your needs

Developing branches: talking to the people you are working with

Developing branches: do a practice workshop with blanks (& always a good idea to test your branches)

Developing branches: refine and develop over time

Where to go for more help – a guide to resources under ‘Make the most of your Ketso’

Which branches? Is there a branch set that will work for your workshop? Brainstorm branches onto comments cards If there is time – do a little test, what sorts of ideas are likely to come up? Do they fit? How do the branches structure your thoughts? Is there anything missing?

A few more hints on branches We do tend to find that 6 branches works well And don’t forget to leave at least one blank branch! There are spare branches on the back, you can add as you go along It can be nice to have a floating branch for things that don’t fit You may have to adjust as you go along

Facilitation reminder Remember to unfold the branches after people have started with leaves People develop their ideas before they see structure Then see how their ideas fit with your structure You may have to reassure people that it is OK if their ideas don’t fit Can they develop some now that do fit? Do you need a new branch / different branches? Compare your experience of the first practice workshop and the mini Ketso facilitation exercises

BASICS of planning a workshop – what do you think this acronym might stand for? B A S I C S

BASICS of planning a workshop B eginnings A ctivities S equencing I nputs C onclusions S kippables, squashables and supplements

BASICS Beginnings Activities

Enhancing the student experience

BASICS Beginnings Activities Sequencing

Health and wellbeing in a time of change

BASICS B eginnings A ctivities S equencing I nputs

Emergent themes – researchers search for themes from ideas

Speed exercise using colours to ask different questions only, some clustering

Emergent themes

BASICS B eginnings A ctivities S equencing I nputs C onclusions

Health and wellbeing example

BASICS B eginnings A ctivities S equencing I nputs C onclusions S kippables, squashables and supplements