APUC Supplier eEnablement Supporting the Collaborative Procurement Process (V4 26 August 2008) eProcurement Key Outputs from Supplier Adoption Key Activities of Supplier Adoption By commodity: SeEM & PPS will create a Supplier Data Report showing ePS active suppliers, both through institutions & ePS generally  Content availability  Connection types  Catalogues size  Develop a list of specific and general issues / requirements relevant to each commodity SeEM & PPS will create a Catalogue Routing Form detailing the recommendation for implementing the commodity onto PECOS including pricing strategy and time required for the lead-in period SeEM may be invited to UIG meeting by PPS if specific info/guidance/knowledge is required Report of ePS active suppliers, both through institutions & ePS generally  Content availability  Connection types  Catalogues size List of specific and general issues / requirements relevant to each commodity Supplier Data Report Estimate of lead in period for detailing in adverts & ITT PROJECT START UP & COMMODITY STRATEGY ITT CAN & TENDER EVALUATION/BID CLARIFICATION STANDSTILL PERIOD (where applicable) AWARD & LEAD-IN PERIOD CONTRACT MANAGEMENT SeEM may be invited to UIG meeting by PPS if specific info/guidance/knowledge is required PPS to use the standard text in the ITT: in Schedule 3 of the ITT, the ePS questions in Schedule 7, & issues the ITT with the Supplier Readiness Questionnaire General technical advice and guidance for PPS and UIG CAN Stage: PPS may ask SeEM for assistance in answering supplier queries regarding ePS Tender Evaluation/Bid Clarification: PPS to issue SeEM each tenderer’s response to Appendix 1 and their answers to the ePS questions in Schedule 7 of the ITT General technical advice and guidance for PPS and suppliers at CAN Stage Assess tenderers’ responses to Appendix 1 and ITT Schedule 7ePS questions At start of Standstill Period PPS to: advise SeEM of names of contractors. SeEM to liaise with suppliers and develop content & connection options, obtaining and approving content from suppliers agree content maintenance process and suitable timeframes address any previously identified challenges / issues regarding P2P process set up Contractor(s) onto PECOS Level 1 (if not already available) load catalogue against Level 1 profile (as appropriate). PPS to validate prior to loading PPS creates Buyers Guide including creation, with SeEM, of ePS Contract Bulletin. PPS & SeEM agree roll out strategy Supplier profile set-up on PECOS Validated content available on PECOS Actions related to specific challenges related to the P2P process Where Standstill Period not applicable: undertake actions detailed in previous Standstill Period section PPS & SeEM then to decide on PPS/ePS roll out regarding ePS Contract Bulletin SeEM to: develop & finalise advanced connection options (as appropriate) establish a Test Institution for initial set-up (if required) establish Roll-out Plan carry out Roll-out Plan create a Transition Plan for institutions with a requirement to rework existing content / connections with specific suppliers issue APUC ePS Contract Bulletin including advice re arrangements for new user training Roll-out Plan Transition Plan SeEM to: undertake a post implementation internal review (with PPS & UIG) undertake a post implementation external review (including suppliers) undertake as part of the supplier management process: – to create and agree supplier ePS Development Plan – to review General Roll-out Plans address unplanned catalogue / content change management action any price changes Supplier ePS Development Plan PROJECT START UP & STRATEGY ITT CAN/TENDER EVALUATION STANDSTILL PERIOD AWARD & LEAD-IN PERIOD CONTRACT MANAGEMENT