A Guide to District Deployment Planning 1 de-ploy The strategic distribution of forces in preparation for work. To spread out, distribute or arrange for a deliberate purpose. Literally, to unfold - from the French desploier The district developed a plan to deploy its adopted approach to continuous quality improvement. Hand-out page 1 © Jim Shipley & Associates, Inc. October 18, 2009
A Guide to District Deployment Planning 2 Leaders of high performing districts lead the development and implementation of four types of plans: Strategic Operational Deployment SupportingTraining and Coaching Hand-out page 1 © Jim Shipley & Associates, Inc. October 18, 2009
A Guide to District Deployment Planning 3 District Strategic Plan Operational Plans Supporting Training and Coaching Plan Deployment Plan Deployment Plan Hand-out page 1 © Jim Shipley & Associates, Inc. October 18, 2009
A Guide to District Deployment Planning 4 District Strategic Plan Operational Plans Supporting Training and Coaching Plan Deployment Plan Deployment Plan Hand-out page 1 © Jim Shipley & Associates, Inc. October 18, 2009
A Guide to District Deployment Planning 5 District Strategic Plan Operational Plans Supporting Training and Coaching Plan Deployment Plan Deployment Plan Hand-out page 1 © Jim Shipley & Associates, Inc. October 18, 2009
A Guide to District Deployment Planning 6 District Strategic Plan Operational Plans Supporting Training and Coaching Plan Hand-out page 1 © Jim Shipley & Associates, Inc. October 18, 2009
A Guide to District Deployment Planning 7 Steps in Developing a Deployment Plan 1.Determine where you want to end up as a result of deploying a systems approach to continuous improvement. What do you envision your school looking like in two years? Five years? Ten years? Consider these questions: What do you envision classrooms and work units in your school looking like in five years? Is anyone close to that vision as of today? How did they do it? 2.Determine who you are deploying to and prioritize these deployment target groups. In other words, determine where you need to start. 3.Identify strategies and supporting training, coaching, and/or consulting to be used in deploying to the prioritized target groups. Hand-out page 2 © Jim Shipley & Associates, Inc. October 18, 2009
A Guide to District Deployment Planning 8 Steps in Developing a Deployment Plan 4.Develop action plans for the implementation of each deployment strategy – action steps, timelines, process manager, success measures. 5.Set and calendar a date for review and update of the deployment plan. 6.Implement the action steps. 7.Review deployment data on the agreed-upon date. Is anyone close to the vision of full deployment as of today? How did they do it? 8.Update the deployment plan—refine and improve strategies and action steps and adjust timelines including calendaring a ‘new’ date for review of the plan—based on review of deployment data. Hand-out page 2 © Jim Shipley & Associates, Inc. October 18, 2009
A Guide to District Deployment Planning Awareness Alignment Refinement & Improvement Adapted from Wm. F. Gordon’s Competency Ladder Consciously Incompetent Consciously Incompetent Leadership Awareness & Commitment Partner Development Strategic Alignment Operation Planning & Deployment Consciously Competent Leading High Performing Systems Technical Support Systems Process Improvement + PDSA System Assessment High Performing Unconsciously Under Performing Unconsciously Under Performing Hand-out page 2 9 © Jim Shipley & Associates, Inc. October 18, 2009
A Guide to District Deployment Planning 10 As a Team… Review the examples of deployment strategies on pages 3-5. Which ones have you used? Which ones should you consider using? Hand-out page 3-5 © Jim Shipley & Associates, Inc. October 18, 2009
A Guide to District Deployment Planning 11 Deployment strategies need… To be supported by training, coaching, and/or consulting. To be monitored for effectiveness. Action steps for driving improvement. Hand-out page 6 © Jim Shipley & Associates, Inc. October 18, 2009
A Guide to District Deployment Planning 12 1.Determine where you want to end up as a result of deploying a systems approach to continuous improvement. What do you envision your school looking like in two years? Five years? Ten years? Hand-out page 7 In 5 years we hope to see... Everyone—administrators, certified and classified staff, community partners—would know what we mean when we say we use a continuous improvement principles and practices. Everyone would have goals for their work that support our district strategic plan. Everyone would be able to collect and use data to guide their decision making. Everyone would be able to regularly and frequently evaluate and improve processes. All staff would be actively engaged in their site-based improvement process. In 5 years we hope to see... Everyone—administrators, certified and classified staff, community partners—would know what we mean when we say we use a continuous improvement principles and practices. Everyone would have goals for their work that support our district strategic plan. Everyone would be able to collect and use data to guide their decision making. Everyone would be able to regularly and frequently evaluate and improve processes. All staff would be actively engaged in their site-based improvement process. © Jim Shipley & Associates, Inc. October 18, 2009
A Guide to District Deployment Planning 13 2.Determine who you are deploying to and prioritize these deployment target groups. In other words, determine where you need to start. Hand-out page 8 © Jim Shipley & Associates, Inc. October 18, 2009 TARGET DEPLOYMENT GROUPSPRIORITY DISTRICT LEADERSHIP Superintendent’s Cabinet Board of Education BUSINESS OPERATIONS/SUPPORT SERVICES Department Leaders/Supervisors Support Service Staff EDUCATIONAL OPERATIONS/CURRICULUM & INSTRUCTION Department Leaders/Supervisors Support Service Staff CAMPUSES/SCHOOLS Principals/Assistant Principals School Improvement Teams Instructional Staff – Certified Instructional Staff – Classified Support Service Staff Students Families
A Guide to District Deployment Planning 14 3.Identify strategies and supporting training, coaching, and/or consulting to be used in deploying to the prioritized target groups. 4.Develop action plans for the implementation of each deployment strategy – action steps, timelines, process manager, success measures. 5.Set and calendar a date for review and update of the deployment plan. 6.Implement the action steps. Hand-out page 9 TARGET DEPLOYMENT GROUPS PRIORITYSTRATEGY ACTION STEPS WhatWhenWho DISTRICT LEADERSHIP Superintendent’s Cabinet 1 1. Leadership orientation to CI w/ follow-up coaching. District-wide training? 1. Schedule training. 2. Calendar “check-up” sessions By 10/1/08 MC School Board 1 Key Business Partners 1 Hometown School District Deployment Plan – June 27, 2008 © Jim Shipley & Associates, Inc. October 18, 2009
A Guide to District Deployment Planning 15 7.Review deployment data on the agreed-upon date. Is anyone close to the vision of full deployment as of today? How did they do it? Hand-out page 10 To be reviewed and updated on: Nov. 1, 2008 May 1, 2009 Sept. 1, 2009 TARGET DEPLOYMENT GROUPS PRIORITYSTRATEGY ACTION STEPS What WhenWho DISTRICT LEADERSHIP Superintendent’s Cabinet 1 1. Leadership orientation to CI w/ follow-up coaching. District- wide training? 1. Schedule training. 2. Calendar “check-up” sessions By 10/1/08 MC School Board 1 Key Business Partners 1 COMPLETE Examples of Deployment Data: Ed Ops administrators and members of IC completed leadership orientation to CI in Sept. ‘08. No classified staff leaders participated in Sept. ‘08 leadership orientation. OFI? Leadership coaching sessions are calendared for Nov., March, and June. Building-level administrators have committed to participate in technical support team training for site-based coaches/demonstration classroom teachers in Spring ‘09. © Jim Shipley & Associates, Inc. October 18, 2009
A Guide to District Deployment Planning 16 8.Update the deployment plan—refine and improve strategies and action steps and adjust timelines including calendaring a ‘new’ date for review of the plan—based on review of deployment data. Examples of Deployment Plan Adjustments: Meet with district CI director to determine best way to build leadership capacity in classified staff leaders. Evaluate impact of leadership coaching sessions – common CI vocabulary, integration of CI with RtI and campus improvement planning, engagement of staff. Schedule team training for IC and campus goal teams. Clarify walk-thru process and criteria that administrators and curriculum coordinators will use to monitor classroom implementation of CI. © Jim Shipley & Associates, Inc. October 18, 2009 Hand-out page 10
A Guide to District Deployment Planning 17 As a Team… Page 11 What’s your vision of deployment for your district? What are your target deployment groups? Page 12 What steps do you plan to take during the first/second quarter of this calendar year? © Jim Shipley & Associates, Inc. October 18, 2009 Hand-out pages 11-12