©2015 MBLWHOI Library Build an institutional repository on a shoestring: Sure, we can do that! Ann Devenish WHOAS Project Manager 15 June 2015 SLA Boston

About us Community: MBL, SEA, USGS, WHOI, WHRC <850 year-round researchers summer researchers & course MBL 140 MIT/WHOI Joint Program (graduate) students n post-docs, guest investigators, visiting students, Summer Fellows Staff: 10 librarians (MBL or WHOI employees) –Handful of volunteers (scanning photos & processing herbarium samples) –Occasional intern from a nearby library program (archives processing) –No additional support staff –No student workers –Minimal staff overlap

Core library services 24/7 access to Lillie print collections Circulation services Off-site storage retrieval On- and Off-campus access to e-journals and databases Interlibrary loan Comprehensive reference assistance and on-demand training Data management (planning and data citation) Repository services MBL and WHOI institution archives ~ administrative, manuscript, and data MBL Rare Book collection Monthly lunchtime programs (ORCID, Copyright, Data Management, etc.) Library orientations, tours, etc. Special projects Repository services

Budget outflows

September 2002 We’re going to build an e-print server …. Cathy Norton, Director, MBLWHOI Library … a what? Ann Devenish

2004 pilot project outcomes/conclusions Existing constraints: –No new staff –No new budget dollars Beg and borrow IT support & equipment –No institutional mandates for author deposit Open source platform our best (only?) option –DSpace Dublin Core metadata scheme OAI PMH Multiple file formats “Should we build an IR?” was never a question we asked/answered

Fire, ready, aim 11 years later, not much has changed … Let’s deposit DOIs for locally published content (theses, technical reports, etc.) Let’s deposit DOIs for data sets in support of publication Let’s accept content via SWORD Let’s support item versioning Let’s support linked open data …except, now we have a smaller staff

How we do it Collaborate ~ play nicely with others Leverage ~ build on our successes Outsource ~ when necessary Grants ~ when available

Collaborate Examples: –CrossRef: DOIs –Digital-TAGs: Data sets –Biological Chemical Oceanography Data Management Office (BCO-DMO): SWORD deposit –Elsevier: Linking to data

Elsevier linking

Leverage Examples: –CrossRef DOIs for “books” > DOIs for data sets –DTAG wav files > support for more robust hardware –BCO-DMO > item versioning & linked open data

Outsource Examples: –New Wave Printing Scanning (older theses and technical reports) –Longsight IT support Elsevier linking SWORD (in part) Item versioning Linked open data (under development)

Grants Examples: –Jewett Foundation Item versioning (in part) –National Science Foundation GeoLink Linked open data

WHOAS rendered as RDF

Action items Involve library and IT colleagues, early and often –Identify local skill sets and any organizational deficiencies –Identify potential partners, internal and external Look forward –Positive attitudes Don’t over think it!

Don’t be afraid!

©2015 MBLWHOI Library Questions?