Managing Capital Budgets - Agenda Business Problem Benefits of Managing Capital Budgets Key Capabilities in ProcureIt Q&A

Managing Capital Budgets – Business Problem Lack of real-time visibility into budgets Risk of budget overruns Cost and revenue allocation issues due to lack of control & visibility Lack of visibility into budgets at the time of accrual reporting

Managing Capital Budgets – Benefits Real time availability of budget status. Ability to control cost overruns on special projects. Better control due to availability and visibility of budget data. Improved efficiency in the procurement process. SOX/Grant compliance.

Managing Capital Budgets – Key ProcureIt Capabilities Visibility into budgets from the main dashboard page Multi – Level budgets. Supports up to 6 levels of budgets. Ability to setup and track budgets by various criteria such as GL Code, Vendor, Project Code, Budget Number, Capital Expenditure number etc. Ability to track encumbrance, committed and actual amounts against budget. Flexibility in defining budget periods (monthly, quarterly, annual etc.)

Managing Capital Budgets – Key ProcureIt Capabilities Ability to track budgets for PO invoices, Non PO invoices and Expense Reports Ability to import budgets from external systems Notifications when budgets reach a certain percentage amount Ability to reserve a portion of the budget for tax and freight charges Ability to trigger approval workflow when budget close to its limit

Budget Tracking – ProcureIt Dashboard

Budget Tracking During Approval

Budget Tracking

Budget Setup Wizard

Budget Audit

Questions?