Welcome to our July Relay Rally!!

CPS 3 Linda Schmitt CPS3 means…Cancer Prevention Study # 3 What is required? –Your information, a small amount of blood, and a commitment to answer questions when mailed to your home. When can I participate? –Willamette High School track, Friday July 27th 5-9pm Who can participate? Anyone yrs old, never been diagnosed with cancer and willing to commit to a long term study. For more information – go to cancer.org/cps3 or Linda at

9 Days until Relay!!! 168 Teams $266,650 Fundraising Dollars 2,050 Registered Participants 382 Registered Survivors 352 Individuals have hit their $100 Goal! State of Relay Kristen Salladay

RV & Event Parking Kristi & Byron Where should teams/participants park? General Parking (off Dove Lane…see parking attendant) Where do Survivors park? Survivor Parking is available off of Wilhi Street, right behind the Survivor Tent RV Parking –Must park RV Thursday night between 4 – 9pm…no RV’s on Friday. –RV’s will enter off of Wilhi Street and proceed as directed. –Cost to register an RV $25.00

Site Map

2012 Tent Site Rules Kristen Decorate tent site in the 2012 Relay Theme- "Magic of Relay"- 2. No Staking of any kind- (there will be a document to sign, that no staking will be allowed and any damage to turf will be the team responsibility)- Milk jugs would be a great way to hold tents in place. 3.No open flame 4.No paint of any kind 5.No hay 6.No Electricity available 7.No loose glitter or confetti at tent site. 8.On Site fundraising is suggested 9.No tear down of tent site prior to closing ceremony 6pm Saturday. 10.Be responsible for clean up of tent site- pack it in, pack it out. Willamette High School has been incredible to work with, we want to be very mindful of their Turf Field.

Tent Sites Inside Track sites can set up Thursday 4pm-8pm and Friday 9am-Noon. Check-In for “Inside” Track Teams will only be available at the back gate between 9am – 12pm (Friday) Tent Town sites can be set up Friday between 3pm-6pm and Check-In at either gate.

Check-In Requirements: All Participants must be registered Skip the line - register online or use the offline forms at the back of the room. Wristbands are required for entry into Relay…this will show that you have registered

VIP Parking KaLynn Dari Mart Rooters For Hooters Shelton Turnbull Step Sisters OMG #1 Pacific Source #1 Gavel Gang Eugene Gastroenterology and Oregon Endoscopy Womens Care Sara's Sisters (and Brothers)

Teen Tent Alice in Wonderland Open: Midnight to 6:00am Midnight Movie (TBA) Scavenger Hunt Casino Games Limbo & Twister Wii – Just Dance Wii – Games 6am to 6pm Saturday – Lounge for those who need a break!

Chaperone Agreements for youth

Get Event Related Text… For up to date relay information take out your phones and: TEXT 3055 Eugene TO 22723

Food at Relay Dutch Bros. Willamette High School Booster Club We-Be BBQing Dominos Pizza Subway Sno-Cones and Lemonade Hot Dogs Hours: 5:30pm to 11:00pm Friday night 10:00am to 6:00pm Saturday Bring Cash as there is no ATM available at Relay!

WATER Water…Water…Water Please bring water for yourself and your team! Water will not be available along side the track…could be a great fundraiser…just a thought!

Prizes

Derek Zinser Entertainment

Ceremonies

2012 Honoree’s Russell MillerKrista SchumacherBelle Hight

Luminaria We have partnered with Food for Lane County and will be using canned food instead of sand in the Luminaria bags this year. What does this mean for teams: bring canned food to put in the bottom of your Luminaria bags. We have been collecting canned food all year so If you need an extra it will be available. Luminaria Tent Hours: 5:00pm to 10:00pm Luminaria Ceremony: 10pm Friday night. (DO NOT light luminaries until instructed to do so during the Ceremony of Hope…please ask those around you not to light the Luminaria bags until instructed as well) What to Bring: Canned Food, and a lighter to help light bags in your surrounding area Food For Lane County will have bins around the track to place your canned for in after you have picked up your bags…please make sure to remove your bags from the track by 5:00pm Saturday. The Luminary tent will be open as a “Shade tent” all day Saturday…so feel free to sit down and take a break! Questions…contact Stevie Clifford - Luminaria Chair

Relay Fundraising

On-Site Fundraising We would love to share what your team will be selling at your tent site. Please go to the back of the room and complete the On-Site Fundraising form that will be available to the public when they check-in.

Silent Auction The Silent Auction will be on Saturday!!!!! It is an easy onsite fundraising opportunity for Relay teams. Each team gets credit for the total amount of Silent Auction items! Basket drop off will begin at noon on Friday. Preview the items for bid from 7:00pm to 10:00pm Friday night. Bidding will begin at 8:00am Saturday morning with bidding closing at 3:00, 3:30 and 4:00. All items must be picked up and paid for by 5:00pm Saturday. Please see Silent Auction Rules in your team captains packets for more details. Choose a theme Choose a container Collect items

WATER Water…Water…Water Please bring water for yourself and your team! Water will not be available along side the track…could be a great fundraiser…just a thought!

Theme Laps The Wonderful World Of Disney Super Hero’s fighting cancer Pajama & Snuggies crazy hat Glow lap (bring your own glow sticks) wake up – dutch bros. Favorite Team (sports & jersey Lap) Mardi gras lap Hawaiian lap lap with your favorite mascot flashback to the 80’s $1000 Recognition Lap

T-Shirts Kristen If you have not picked up your t-shirts yet you can pick them up at the ACS office between 8:30 to 5:00 Monday through Friday.

Kristi Reeser Volunteering Volunteer Incentives Individual Team Greatest Needs! Parking Registration Setup Cleanup Volunteer.esrfl.org

Prizes

KVAL Commercials

Relay Rumble Tiffani Have you raised a $1,000…we want to order you a $1,000 Club Red T-Shirt!! All you have to do is go to scroll down and on thehttp:// right hand side near the bottom click on the link that says “Join The Club!”, fill out the Information and you are part of the $1,000 Club and a T-Shirt will ordered for you…don’t Forget to update your total as it grows… We have 24 people that have raised over $1,000…WOW! Susie Hager Dan Hoechlin Shelly Williams Jeanne Shuttleworth Matthew Williams Darlene Hickson Duane Hickson Angela McClintic Paula Morrison Tiffani Noah Trudy Skelley Cheyenne Heron Megan Heron Kristen Salladay Emily Noah Kathy Arendsen Cathie Hoeckele Donovan Hagerman Mark Nored Pilar Bradshaw Mary Lou Bradley Veronica Clift Pamela Duncan Jamie Theilman

National Fundraising Club Tiffani – Emerald Level - $25,000 –Dari Mart Sapphire Level - $15,000 Jade Level - $10,000 Platinum Level - $7,500 –Step Sisters –Team ORI –Oregon Medical Group –Walk With Reason –Rooters for Hooters Gold Level - $5, –PacificSource –Shelton Turnbull Life’s A Beach –Hopeful Spirits –Eugene Gastroenterology and Oregon Endoscopy –Life for Life –Bi-Mart # 1 Silver Level - $3, –Steamfitters Plumbers Local 290 –Candlelighters for Children With Cancer Bronze Level – $2, –Hotline for Hope – Friends & Family of Chris Kilcullen –Women’s Care –Team KANDU –Sara’s Sisters (and Brothers) –Gavel Gang –Carpenters For a Cure

National Fundraising Club Tiffani –

Committee Are you interested in joining Team D or another committee for 2013? Talk with me or another committee member after the meeting. It takes a village to put this wonderful fundraising event on each year and we would love to have more help!

WATER Water…Water…Water Please bring water for yourself and your team! Water will not be available along side the track…could be a great fundraiser…just a thought!

What is going on with Team Fundraisers ?

Bank Night Total $$$ (Side Note: Please do not drop off money at the ACS office anytime on Friday July 27 th …all money needs to be turned in at Relay. You can drop off money at the two Check-In stations located at both entrances.)

Important Dates Wednesday July 25 Willamette High School will be a Volunteer Orientation…meet at the track 6:00pm for orientation. Saturday July 28 Willamette track side bleachers – Team Captains meeting…come on over for a little treat and check-in with the committee…we want to make sure half way through the event everything is going well…if not…we will do our best to correct it for you! August 27thTeam Fundraising Cutoff for credit toward FY12, anything turned in afterwards will go toward FY13. Sept 19th Wrap up Party/2013 The Hilton 6:00pm…let’s celebrate our success and plan for the future!