HR information system - sHaRe Bureau Veritas group Samo MIGLIČ March 2012

GENERAL OVERVIEW & STRATEGIC ORIENTATION sHaRe – HR PROCESESS

WHY sHaRE - our expectations A). To structure HR processes in the field of: HR administration Training, Recruitment, Performance Assessment (PMP) and career evolution B). Get an analytical understanding of our employees (BV main assets) pyramid of age by BU in order to anticipate recruitment and succession planning skills mapping in order to find easily the capabilities within our teams (e.g. for large contracts requiring the involvement of several countries) allocation of the training budget by BU, by job family, business line etc. retention and turnover C). Atomization of HR reporting / KPI’s and improvement of the follow-up quality

HOW - 4 main objectives 1- KNOW our resources in order to enable our business to grow in a SUSTAINABLE manner. Early signals on age/cost and Early signals on skills limitations versus business development Early signals on issues with qualifications necessary for keeping our licence to operate Leverage on BV network in an efficient and structured manner 2- MANAGE TRAINING as an investment i.e. Align training with the needs of the BU (future business development, management, technical, accreditation…) Make the training part of the ‘BV package’ and an argument to attract & retain employees. Measure investment in Money and Time versus expected outcome 3- STREAMLINE HR processes Recruitment, Employee files, PMP, Pay rise, Monthly HR reports, 4- INTEGRATE into BV systems and managed/updated by HR Feed TQRM systems: BV Qualifs, WebAccs, etc.. Link with codes in ZIG Prod / Siebel Integrate PMP for all employees

Geographical scope & organisation 22/04/2017 06:35 Geographical scope & organisation NEZ Continental (S.M.) 18 countries 1500 FTE s_quintp\Bureau Veritas\06 Truth Analyst Presentation (New Template).ppt 5

sHaRe (HRIS) – set up RECRUITMENT PMP PERFORMANCE REVIEW WORKFORCE ADMINISTRATION SKILLS & COMPETENCIES System Entrance REPORTING TRAINING & DEVELOPMENT LOCAL PAY-ROLL SYSTEM BV QUALIF 6

sHaRe – 3 levels of interaction 3 different possibilities As an Employee Read access on your own file + edit access on your own CV and address information + edit access on your own file in the PMP module during the PMP cycle. As a Manager/Supervisor Read access on your own file + all your employees files + edit access on your own CV and address information + edit access on your own and you employees files in the PMP module during the PMP cycle. As HR Full read and edit access on your own and all employees within your working area (BU/Devision/Country/District/Region).

sHaRe – EMPLOYEE’S + MANAGERS PORTAL ACTION BUTTONS

sHaRe – HR PORTAL MODULES

ORGANISATION & STRATEGIC ORIENTATION sHaRe – HR PROCESESS

sHaRe – PMP PROCESS (MAIN STEPS) 2. SR INPUT (FUNCT. MANAGER) 1. SELF ASSESMENT 3. N+1 INPUT & INTERVIEW PMP CLOSED& ARCHIVED IN sHaRe 5. EMPLOYEE ACKNOWLEDGMENT 4. HR CONSISTENCY CHECK

sHaRe – PMP Module STEPS OF PMP

sHaRe – PMP Form PAGES

Holiday request and recording process flow 2 weeks max. HOLIDAY BALANCE IN WA 1. Request for holiday Employee 2. Receives request and approves or rejects it N+1 (or N+2) 3. Receives confirmation /approval for holiday Employee+HR 4. Takes the holiday Employee TRG catalogue IF OK If different than original request IF NO Minimum info requested 2a. Receives automatic info & explanation Employee End 4. Enters the changes (max in 2 weeks) Employee NEW HOLIDAY BALANCE IN WA First day of absence Last day ob absence Total days to be taken (min unit 0,5 day) Holiday type (regular, previous years, compensatory, extra paid day...) New balance IF NO 4. Approves or rejects N+1 IF OK See nex page for details

sHaRe – Holiday Module

TRG application and recording process flow CATALOGUE TRG catalogue 1. Application on training course from catalogue Employee 2. Receives request and approves or rejects it N+1 3. Participates the training Employee 4. Final records on executed TRG and closing in the system Employee+HR Executed TRG recorded&saved in employee’s personal file IF OK IF TRG COURSE NOT IN CATALOGUE IF NO 1a. Opens new TRG in catalogue HR End 3a. Receives automatic info HR Definition Management rules Timetable + deadlines Manage the execution and post TRG activities

sHaRe – Training Training planing Training catalog Registration management Post training activities Budgeting&costs tracking

sHaRe – Search functionality By geography By skils By qualificaton By codes By RL By key words .....