MEPRS 2010 From Source to Resource: Data Quality Solutions for Today's MEPRS Challenges 26 – 29 July Lansdowne, VA Briefing: AFMOA MEPRS Dashboard/Vector Check Speaker: Dawn Simmons Date: 27July 2010 Time:

Explain what determines if your data is an outlier 2 Describe the rational behind the Dashboard Describe the Major Components of the Dashboard Describe the Major Components of the Dashboard Discuss the feedback timeline Vector Check Review

When you succeed We Succeed 3 AFMO tracks and manages the success of the Air Force MEPRS Program AFMOA provides feedback to TMA Historical Records Our standards are high We have the answer before the question is asked Quick Reference

4 To provide a high level view of the latest data transmitted into the EAS IV Repository To identify outliers in MTF data To highlight potential technical or functional errors Feedback to AFMOA MEPRS Via Vector Check

Based on 12 month rolling average Workload and FTEs 2 standard deviations Expenses1 Standard Deviation Normal Something has changed Potential Problem Feedback Required An outlier is a piece of data that is significantly different from all the other data. If you put all of your data in order from least to greatest, the only place(s) you can have outliers are at the very beginning and/or the very end.

6 Workload data is retrieved from The CHCS WAM file The expense data is retrieved From CRIS Personnel data is extracted from DMHRSI

7 Workload

Assigned and Available to “A”,“B” and “FBN” Major variances typically are changes in the services that are offered If there is a significant change in services offered – You should reply to the dashboard via Vector Check  Dental Weighted Procedures will soon be added Workload OCTNOVDECJANFEBMARAPR Total Visits527,793432,366444,696437,449411,296444,778300,239 Assigned Outpatient FTEs9,4758,9888,9238,4287,9276,9645,013 Available Outpatient FTE8,2266,9607,2756,8306,4196,8174,799 TOTAL OUTPATIENT EXPENSE$180,342,552$154,350,435$158,376,111$152,391,207$138,666,951$127,765,804$95,873,740 Cost Per Visit$342$357$356$348$337$287$319 Dispositions2,6912,3202,3232,1402,0811,7211,141 Assigned Inpatient FTEs1, , Available Inpatient FTEs TOTAL INPATIENT EXPENSE$24,514,850$23,646,504$24,601,196$23,546,609$23,034,732$16,244,380$11,050,015

9 Expense

2010 ValuesOCTNOVDECJANFEBMARAPR Expenses Total Expense$375,143,810$317,433,899$320,481,163$313,112,970$281,568,399$261,341,246$191,854,047 Depreciation$2,264,412$2,179,210$2,143,793$2,108,802$1,917,185$1,584,372$996,790 Unallocated Expense-$2,076$273-$157,682$2,318$0$2,318-$6,954 Adjusted Expense$368,377,624$311,102,770$313,836,950$306,656,495$275,050,606$256,239,691$187,897,820 Free Receipts (Reported)$4,501,774$4,151,919$4,500,420$4,347,673$4,600,608$3,517,184$2,959,437 Free Receipts Variance-$683,738-$434,363-$167,444-$276,707$452,845-$346,911$125,938 Transmission Days Total Expense of all MEPR Codes Depreciation uses Direct Expense from all EA MEPRS Codes Adjusted Expense=Total Expense minus all EA, EDH, EDI, and EDK Codes Free Receipts = Per the Free Receipts Calculator Free Receipts Variance = The difference between what the FR Calculator Shows and what you reported

KPIDefinitionFORMULA Total Expense Includes expense from all MEPRS Codes Total Direct Expense+Purified Expense+Stepdown Expense From D+Stepdown Expense From E for all MEPRS. Depreciation Decrease in value of equipment that meets the established investment threshold, depreciation expense as reported in EAS. Direct Expense from all EA MEPRS Codes Unallocated Expense in MEPRS "E & D" codes that have not been distributed during the allocation process Total Direct Expense+Purified Expense+Stepdown Expense From D+Stepdown Expense + Expense contributed Adjusted Expense Total expense minus EA and EDH, EDI, EDK Total Expense minus all EA, EDH, EDI, and EDK Codes Free Receipts Reported Non-reimbursable expense for police & fire protection, and other base support activities. "Total expense less “ EA%, EDH%, EDI%, EDK%" multiplied by (the sum of percentage for each ED code). Free Receipts Variance The difference Free receipts as calculated using the "FREE Receipts Calculator" and what was actually reported "Total expense less "EA%, EDH%, EDI%, EDK%" multiplied by (the sum of percentage for each ED code). 11

12 FTEs

13 KPIDefinitionFORMULA Assigned FTE Total Civilian and Military FTEs that are assigned to the MTF Available FTE Total Civilian and Military FTEs that are available to the MTF 1251 Non Available FTE Non available time to the work center300 % FTEs Reported (Available + Non-Available)/Assigned( )/1000=155% Total FTEs Reported Available + Non-Available1,551

Employee Types Active Duty Guard Reserve Civilian Local National Contractor Volunteer 14

2010 OCTNOVDECJANFEBMARAPR FTEs Assigned FTEs29,56227,89327,97326,63325,32322,24415,695 Available FTEs32,20527,56828,52627,60025,71026,87918,327 Non Available FTEs4,1325,8627,8934,7913,8703,2442,280 Percent FTEs Reported122.9%119.8%130.2%121.6%116.8%135.4%131.3% Total FTEs Reported36,33833,43036,41932,39129,58130,12320,607 Assigned Contractor FTEs Available Contractor FTEs5,0354,4114,9394,2663,9694,1412,996 Available Volunteer FTEs Assigned Local National FTEs Available Local National FTEs

16 KPIDefinitionFORMULA Assigned FTE Total Civilian and Military FTEs that are assigned to the MTF Available FTE Total Civilian and Military FTEs that are available to the MTF 1251 Non Available FTE Non available time to the work center300 % FTEs Reported (Available + Non-Available)/Assigned( )/1000 Total FTEs Reported Available + Non-Available155%

17 Contractor Type AssignedAvailable NS = Non- personal services (not on manning document) SC = Services (must be assigned to a UMD position, counts as assigned FTE) X

18 REPORT DEFINITION TRIGGERS Data Element Definition FormulaRedYellow Assigned Contractor FTE Total Contractor FTEs that are assigned to the MTF in a UMD position N/A>0 Assigned FTEs Total Civilian and Military FTEs that are assigned to the MTF. Calculated by dividing the number of assigned days by the number of days in the month for those individuals counted as part of the MTF assigned strength.2 STDV1 STDV Available Contractor FTETotal Contractor FTEs that are available to the MTF Available FTEs Total Civilian and Military FTEs that are available to the MTF Calculated by dividing the total number of available hours by STDV1 STDV Available Inpatient FTEs FTEs available to "A" MEPRS Codes; Includes FTEs available to inpatient Cost Pools 2 STDV1 STDV Available Outpatient FTEs FTEs available to "B" & "FBN" MEPRS Codes; Includes FTEs available to outpatient Cost Pools 2 STDV1 STDV Average Cost per DispositionTotal Inpatient Expense/Dispositions ='SumOfTotal Inpatient Expense'/Dispositions2 STDV1 STDV Average Cost Per VisitTotal Outpatient Expense/Visits='Total Outpatient Expense'/Visits2 STDV1 STDV Depreciation Decrease in value of equipment that meets the established investment threshold, depreciation expense as reported in EAS. Direct Expense from all EA MEPRS Codes2 STDV1 STDV

19 Vector Check

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AFMOA MEPRS Master Phone Roster 21 S/Lists/MEPRS%20MASTER%20ROSTER%20UPDA TES/ Master Roster Update File

22 Workload Detail Report Reports are updated monthly on the same date as the dashboard. They may be used to research data anomalies or as a quick reference FTE Detail Report Expense Detail Report

We’re Here to Help 23 Air Staff MTF’s Initial support contact is the Gunter Support Desk AFMOA Gunter Support Desk All technical and Functional support Issues should initiate at the Gunter Support Desk GUNTER.AF.MIL Gunter will contact AFMOA on all pertinent issues AFMOA will consult with Air Staff on all policy issues

AFMOA POCMAJCOM Sheri Weis and Dawn Simmons AETC, AFDW, AMC, AFSOC, USAFA Jeff Zukowski and Dave Collins AFMC, AFSPC, USAFE, PACAF Keith Andre Paulette Richards AFGS, ACC 24

25 NameMAJCOMPhone DSN (969) Mr. Keith AndreAFGS, Mrs. Paulette Richards Ms. Dawn Simmons AETC, AFDW, AMC, AFSOC, USAFA Mrs. Sheri TSgt Jeff Zukowski AFMC, AFSPC, USAFE, PACAF Mr. Dave

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