22 Budgeting Accounting 26e C H A P T E R Warren Reeve Duchac human/iStock/360/Getty Images

Nature and Objectives of Budgeting Budgets play an important role for organizations of all sizes and forms. For example, budgets are used in managing the operations of government agencies, churches, hospitals, and other nonprofit organizations. This chapter describes and illustrates budgeting for a manufacturing company. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Objectives of Budgeting Budgeting affects the following managerial functions: Planning Planning involves setting goals to guide decisions and help motivate employees. Directing Directing involves decisions and actions to achieve budgeted goals. A budgetary unit of a company is called a responsibility center. Each responsibility center is led by a manager who has the authority and responsibility for achieving the center’s budgeted goals. Controlling Controlling involves comparing actual performance against the budgeted goals. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Human Behavior and Budgeting Human behavior problems can arise in the budgeting process in the following situations: Budgeted goals are set too tight, which are very hard or impossible to achieve. It is important for employees and managers to be involved in the budgeting process. Budgeted goals are set too loose, which are very easy to achieve. Such budget “padding” is called budgetary slack. Budgeted goals conflict with the objectives of the company and employees. Goal conflict occurs when the employees’ or managers’ self-interest differs from the company’s objectives or goals. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Budgeting Systems (slide 1 of 3) The budgetary period for operating activities normally includes the fiscal year of a company. For control purposes, annual budgets are usually subdivided into shorter time periods, such as quarters of the year, months, or weeks. A variation of fiscal-year budgeting, called continuous budgeting, maintains a 12-month projection into the future. The 12-month budget is continually revised by replacing the data for the month just ended with the budget data for the same month in the next year. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Budgeting Systems (slide 2 of 3) Developing an annual budget usually begins several months prior to the end of the current year. The responsibility of developing an annual budget is normally assigned to a budget committee. The budget process is monitored and summarized by the Accounting Department, which reports to the committee. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Budgeting Systems (slide 3 of 3) There are several methods of developing budget estimates. One method, called zero-based budgeting, requires managers to estimate sales, production, and other operating data as though operations are being started for the first time. A more common approach is to start with last year’s budget and revise it for actual results and expected changes for the coming year. Two major budgets using this approach are the static budget and the flexible budget. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Static Budget A static budget shows the expected results of a responsibility center for only one activity level. Once the budget has been determined, it is not changed, even if the activity changes. Static budgeting is used by many service companies, government entities, and for some functions of manufacturing companies, such as purchasing, engineering, and accounting. A disadvantage of static budgets is that they do not adjust for changes in activity levels. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

A flexible budget is constructed as follows: Flexible budgets show the expected results of a responsibility center for several activity levels. A flexible budget is constructed as follows: Step 1: Identify the relevant activity levels. The relevant levels of activity could be expressed in units, machine hours, direct labor hours, or some other activity base. Step 2: Identify the fixed and variable cost components of the costs being budgeted. Step 3: Prepare the budget for each activity level by multiplying the variable cost per unit by the activity level and then adding the monthly fixed cost. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Most companies prepare a master budget on a yearly basis. The master budget is an integrated set of operating and financing budgets for a period of time. The operating budgets can be used to prepare a budgeted income statement. The financial budgets provide information for a budgeted balance sheet. Most companies prepare a master budget on a yearly basis. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Master Budget for a Manufacturing Company ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

The sales budget begins by estimating the quantity of sales. The prior year’s sales are often used as a starting point. These sales quantities are then revised for such factors as: Planned advertising and promotions Projected pricing changes Expected industry and general economic condition. Once sales quantities are estimated, the budgeted sales revenue can be determined as follows: ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

The budgeted units to be produced are determined as follows: Production Budget The production budget estimates the number of units to be manufactured to meet budgeted sales and desired inventory levels. The budgeted units to be produced are determined as follows: ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Direct Materials Purchases Budget (slide 1 of 2) The direct materials purchases budget estimates the quantities of direct materials to be purchased to support budgeted production and desired inventory levels. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Direct Materials Purchases Budget (slide 2 of 2) The direct materials purchases budget can be developed in three steps: Step 1. Determine the budgeted direct material required for production, which is computed as follows: Step 2. The budgeted material required for production is adjusted for beginning and ending inventories to determine the direct materials to be purchased for each material, as follows: Step 3. The budgeted direct materials to be purchased is computed as follows: ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Direct Labor Cost Budget The direct labor cost budget estimates the direct labor hours and related cost needed to support budgeted production. The direct labor cost budget for each department is determined in two steps, as follows: Step 1. Determine the budgeted direct labor hours required for production, which is computed as follows: Step 2. Determine the total direct labor cost as follows ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Factory Overhead Cost Budget The factory overhead cost budget estimates the cost for each item of factory overhead needed to support budgeted production. The factory overhead cost budget may be supported by departmental schedules. Such schedules normally separate factory overhead costs into fixed and variable costs to better enable department managers to monitor and evaluate costs during the year. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Cost of Goods Sold Budget The cost of goods sold budget is prepared by integrating the following budgets: Direct materials purchases budget Direct labor cost budget Factory overhead cost budget The estimated and desired inventories for direct materials, work in process, and finished goods must be integrated into the cost of goods sold budget. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Selling and Administrative Expenses Budget The sales budget is often used as the starting point for the selling and administrative expenses budget. The selling and administrative expenses budget is normally supported by departmental schedules. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Budgeted Income Statement The budgeted income statement is prepared by integrating the following budgets: Sales budget Cost of goods sold budget Selling and administrative expenses budget In addition, estimates of other income, other expense, and income tax are also integrated into the budgeted income statement. This budget summarizes the budgeted operating activities of the company. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Cash Budget (Slide 1 of 2) The cash budget estimates the expected receipts (inflows) and payments (outflows) of cash for a period of time. The primary source of estimated cash receipts is from cash sales and collections on account. In addition, cash receipts may be obtained from plans to issue equity or debt financing as well as other sources such as interest revenue. To estimate cash receipts from cash sales and collections on account, a schedule of collections from sales is prepared. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Cash Budget (Slide 2 of 2) Estimated cash payments must be budgeted for operating costs and expenses such as manufacturing costs, selling expenses, and administrative expenses. In addition, estimated cash payments may be planned for capital expenditures, dividends, interest payments, or long-term debt payments. To estimate cash payments for manufacturing costs, a schedule of payments for manufacturing costs is prepared. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Completing the Cash Budget The cash budget is structured for a budget period as follows: ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Capital Expenditures Budget The capital expenditures budget summarizes plans for acquiring fixed assets. Such expenditures are necessary as machinery and other fixed assets wear out or become obsolete. In addition, purchasing additional fixed assets may be necessary to meet increasing demand for the company’s product. Capital expenditures budgets are often prepared for five to ten years into the future. This is necessary because fixed assets often must be ordered years in advance. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Budgeted Balance Sheet The budgeted balance sheet is prepared based on the operating and financial budgets of the master budget. The budgeted balance sheet is dated as of the end of the budget period and is similar to a normal balance sheet except that estimated amounts are used. ©2016 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.