Robyn Holmes: Curator of Music Rose Holley: Trove Manager Karen Vinoles: Music Australia Manager IAML Conference, Brisbane 3 September 2010 Consultation Forum: Music Australia, Libraries Australia and the transition to Trove

2 Integration of MA into Trove Planned 2011

3 Why? Transition of all NLA managed discovery services into Trove Efficiency: single architecture for all services, more features, scalable for innovation Single point of access to Australian information, plus more… Support user creation of knowledge, user contribution and community participation. Web 2.0 compliant

4 Transition status of discovery services Register of Archives and Manuscripts: Done 2009 Libraries Australia free public search: Done 2009 Australian Newspapers: In progress Australia Dancing: In progress, end 2010 Australian Research Online: Just starting Picture Australia: soon Music Australia: soon PANDORA: Not yet scheduled

55 Approach to Trove Development Not doing it to people Not doing it for people DOING IT WITH PEOPLE (USERS, CONTRIBUTORS ) Public feedback has been driving the development. It is CRITICAL (and also INTERESTING)…

6 Music Australia Consultation What does ‘integration of MA into Trove’ mean for us? How do we manage the transition to preserve the integrity and value of what has been achieved with MA? How can we ensure Trove best serves our music community? How can our music community influence and work together on future developments?

7 Today’s plan Background (10 mins) Music Australia Current status (5 mins) Introduction to Trove and demonstration (20 mins) Business comparison MA, LA and Trove (20 mins) Discussion of questions, concerns, issues Open discussion

8 Music Australia Current Status No IT development since late 2007, except to close e- e-commerce Content still growing: – 26 active contributing organisations – 255,400 items, of which 25% are digital (NLA = c37% content) Still high usage – Page views (approx ¼ million per month) – Unique visitors – Searches and advanced searches

9 9 Trove version 1 released Nov million items

10 Music searching in Trove Demonstration

MA Categories in Trove Music AustraliaTrove ScoresMusic, sound and video: format facet selection – called ‘sheet music’ in Trove. Music, sound and video zoneMusic, sound and video zone SoundMusic, sound and video: format facet selection – “sound” can be broken down further into Interview, lecture, talk; Other sound; Recorded music Books, texts, etcA separate zone in Trove Books, journals, magazine, articlesBooks, journals, magazine, articles PicturesA separate zone in Trove Pictures and photosPictures and photos Archived websitesA separate zone in Trove Archived websites (1996-now)Archived websites (1996-now) ArchivesA separate zone in Trove Diaries, letters, archivesDiaries, letters, archives Moving images and Multimedia Music, sound and video: format facet selection Objects, KitsVaries according to cataloguing. Music, sound and video, OR Books: format facet selection 11

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Business comparison MA-Trove Data comparison Method of contribution Key service differences Different searching strategies User engagement 13

14 MA-LA-Trove Data Comparison ContentMusic AustraliaLibraries Australia Trove Music and all music subject related formats Full Text Newspapers Academic research (eg in ARO) Only if catalogued in LA Only if catalogued LA Pictures (digital and non)Only if catalogued in LA Only if catalogued LA OAIster Wikipedia, Google Books, YouTube, Flickr

Contributor method 15 Trove

16 Keep developing content! How to ? keep contributing reach/educate your own ‘communities’ of users/researchers/creators grow our own digital content grow digital content in other music organisations suggest other industry contributors keep us up-to-date with new resources, initiatives

17 MA-Trove: Service differences Music AustraliaTrove Subject:Music specific – 1 st service to be both format & subject specific Not subject based. Covers all subjects. Browse zones are by format. Music crosses several zones and is not confined to ‘music’ zone. Region and selection: Australian only, using selection criteria. Australian as primary focus but broader in some areas. All music in Aust libraries. Content:Automated selection criteria for music as format and subject. Ability to create People information. Includes entire ANBD and significant sources not in ANBD as well e.g. newspapers, NFSA data, OAIster. Includes People database and other People records. Community:Strong music contributor/user community around MA. Well branded. Will need to establish music community/brand in Trove. Could utilise Forum and Contributor view.

18 MA-Trove: Searching differences Music AustraliaTrove Interface:Clean/simple interfaces. Designed for, and usability tested with musicians. Busy/complex interfaces. Search strategy: Advanced search interface - can immediately restrict to specific formats, limits via single search. Simple search interface. Search first, then limit using facets (eg limit by format, decade, language etc). (Advanced search planned). Results list: Search only retrieves Australian music related items. Search retrieves results other than music subjects. Broader than Australian (but with limit by Australian). Refine results list: Sort results (eg online, date), but not relevance ranked within result set. Manageable results list due to smaller repository. Relevance ranked, larger and more complex results list due to larger repository.

19 MA-Trove: Searching differences Music AustraliaTrove Display of version Each item has separate display, with separate record. Can include Parts and Series (eg Album /track relationships) Versions collated (FRBR compliant, though more steps to find specific versions or holdings). Includes Parts and Series (eg Album /track relationships) and sound samples (though not showing as “online”) DisplayLarge thumbnails, aimed at guiding user to View a score or image, Listen to a sample or full recording. ‘One size fits all’ thumbnails

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22 MA-Trove: User Engagement Music AustraliaTrove Themes:Curated by NLA staff only. Browse only, not searchable. Good showcase, easily seen. Themes with hierarchies. List feature - anyone can create. Can browse and search for them, but not well exposed. Discussion:No mechanism for user or contributor discussion within MA (contact box only: to Reference service) Forum – anyone can post. Users can contact other users. (“Will you be the first?”) Commenting, rating, tagging, text correction Not possible in MA.Anyone can use any feature on any item. Text correction for newspaper articles. Your profile:Not possible in MA.Set up your profile so that you can search across your favourite music institutions. Can also create your own private lists of resources, see your tagging, commenting and text correction activity. Ranking tables.

23 MA-Trove: User Engagement Music AustraliaTrove Adding images: Not possible in MAAnyone can add images to Flickr group for upload to Trove

24 10 Possible transition concerns and issues. Do they matter and are they issues? 1. Branding and good will in music community 2. Music specific service vs generic 3. Subject vs format zone searching 4. Trove Google search plus facets, vs MS simple/advanced search. More navigation in Trove. 5. Topic based research = great results vs more complex for finding specific items 6. Richer repository = more results = more complex 7. Google exposure; international content; additional targets 8. Web 2.0 and user engagement 9. Methods of data contribution 10. Enhancing music experience

25 Discussion On balance are the 10 points issues or not? If yes why, and how much do they matter? Are there other issues, concerns you have? Is there any feature in MA not in Trove that you really would like to retain? Is there any feature not in either service that you would really like to have? What is the potential of Trove for the music community?

26 8 Key messages Continue to: 1.Contribute your content 2.Digitise, especially unique collections – and let us know what you are doing 3.Catalogue and maintain holdings for ANBD 4.Build new services and share data in these

27 Key Messages 5.Work with us – tell us what you think and want! 6.Educate your communities about Trove 7.Utilise web 2.0 features in Trove to add context and relevance to content and connect with the virtual community 8.Participate in research and development