Boards of Directors The Intrusion of Anti Corporate Governance Issues Presented By Pat Mahony FCIS CEO Mauritius Institute of Directors 1Corporate Governance Conference 2009

The Old versus The New Directors were – – Untouchable – The Final Authority – Not to be challenged Now they are not! Corporate Governance Conference 20092

The Strange Environment The Companies Act tells us who CANNOT be a Director There is no prescribed academic achievement to become a Director Membership of a professional regulatory body with a disciplinary code is not compulsory Corporate Governance Conference 20093

What we must remember … There are Directors (formally appointed) of companies There are those who are deemed to be Directors There are other bodies where the leadership might not be called ‘Directors’ but where they perform the same functions eg – Trustees of Trusts – Boards of Pension Funds Corporate Governance Conference 20094

Example 1 – Sectional Title Developments They have a ‘Body Corporate’ This is equivalent to a Board of Directors The Trustees of a Body Corporate are in effect Directors SO FAR SO GOOD, BUT …. Corporate Governance Conference 20095

Sectional Title Trustees How do they get elected? Do Unit Owners ever bother to determine the governance credentials of their trustees? Some Bodies Corporate might strike it lucky and get competent Trustees Corporate Governance Conference 20096

Sectional Title Trustees Let’s look at just one of their duties: RISK MANAGEMENT – Protection of the property – Insuring the entire complex What if the Trustees did not take out full insurance and there is a fire? – Does the policy carry an excess on claims? Do owners know about this? – What if underinsured or ‘averaging’ applies? Corporate Governance Conference 20097

Sectional Title Bodies Corporate How many of them have taken out Directors & Officers liability insurance (or have considered doing so) Are the Trustees aware of their exposure? Corporate Governance Conference 20098

Example 2 – Pension or Retirement Funds The Pension Funds Act Section 7A(1) says in regard to Boards of Trustees there should be equal representation of – – Employer-appointed – Employee-elected Some fund rules might even provide for alternation of chairman from each side Corporate Governance Conference 20099

Pension Fund Trustees One can expect that the Employer will appoint well suited people as their choice Employees often elect their trustees for the ‘wrong’ reasons eg – Popularity amongst colleagues – Union affiliations The point is: would you be happy to accept this? Corporate Governance Conference

Pension Fund Trustees Stop for a moment and consider this – Are the trustees there to serve the interests of their constituencies or of the funds? If Directors act as Boards (ie unified as one) should Trustees not do the same? Corporate Governance Conference

Key elements of the judgement in Fisheries Development Corp vs Jorgensen & Another A Director is not the servant or agent of the shareholder who procures his appointment Duty of utmost good faith towards the company Must exercise independent unfettered judgement The company is his principal Obliged in law to serve the best interests of the company Corporate Governance Conference

So what this means is … It does not matter where a Director / Trustee comes from It matters where he or she is going to The Corporate Governance Codes have a lot to say about Independent Directors The real issue is whether or not they exercise independent thought and unfettered judgement Corporate Governance Conference

Back to the Pension Fund Trustees The election of Boards of Trustees might be FAIR in terms of representation of constituencies But is it RIGHT? Surely, the acid test is whether or not the Trustees have the necessary knowledge and skills and acts ethically and independently? Corporate Governance Conference

Example 3 – Practice amongst Financiers SCENARIO Company ABC borrows money from XYZ In terms of the borrowing contract XYZ might be entitled to appoint someone to the Board of ABC At the very least ABC is obliged to provide XYZ with detailed financial management accounts Corporate Governance Conference

The Lender’s Representative Why is he there? To get first hand (and early) knowledge of the financial status of the company and the security of their money Might have the right to veto actions of the Board if these are not in the interests of the lender What does this translate into? Is the representative a de facto Director? Corporate Governance Conference

The Lender’s Representative If it is a contractual term to have a representative of XYZ on the Board of ABC let’s examine the corporate governance – Should a creditor have a contractual right to appoint a director? Is this something the share owners who are the ones legally allowed to appoint and remove Directors should first approve? Corporate Governance Conference

Key elements of the judgement in Boulting v Association of Cinematograph TV & other Director nominated by large shareholder to represent his interests Nothing wrong with it – done every day Nothing wrong so long as the director is left to exercise his judgement in the interests of the company If he is put on terms that bind him to act in accordance of the shareholder who nominated him it is undoubtedly unlawful Corporate Governance Conference

But there is more to it … If a company gives a financier its management accounts in terms of a contractual obligation – Is this FAIR towards other stakeholders? Does it place the lender in a position of UNDUE PREFERENCE? Does this limited ‘transparency’ make sense when viewed against JSE disclosure rules? Corporate Governance Conference

So, the Bottom Line is… ? Greater emphasis should be placed on competence and skills of Directors An effective Board consists of persons who exercise good judgement and act independently External interests must be set aside in exercising fiduciary duties towards the company Corporate Governance Conference

It comes down to this: Corporate Governance starts making its presence felt when you transform it into a set of behavioural reforms, interweave it with common sense and by simply asking whether what we are doing is right. Corporate Governance Conference

Finally … Any questions? Thanks for listening Corporate Governance Conference